HomeMy WebLinkAboutAgenda - 06-26-1996 - VIII-F 1
Orange County
Board of County Commissioners
Action Agenda
Item No vIX—F
Action Agenda Item Abstract
Meeting Date: June 26, 1996
Subject: Budget Amendment#9
Department Budget Office Public Hearing Yes No x
Attachment(s) Information Contact
Proposed Budget Ordinance Budget Office,ext.2150
Amendment
Telephone and Extension Number
Proposed Grant Project Ordinance Hillsborough 732-8181
Chapel Hill 968-4501
Proposed Capital Project Ordinances Durham 688-7331
Mebane 227-2031
Purpose
To approve proposed budget ordinance amendment and grant and capital project ordinances.
Background
Board of Elections
1 . On March 26, 1996,the Orange County Board of Elections held a recall election for a Town of
Carrboro Town Council seat. The Town has reimbursed Orange County$4,288 for the full cost
of this election. This amendment,reflected in block#1,page 4, budgets for the receipt of these
unanticipated funds.
Planning Department
2. The Planning Department has received a Transportation Planning Grant in the amount of
$10,965. These funds will be used to off set costs associated with regional transportation
planning and transit planning. Block#2 on page 4 provides for the receipt of these monies.
3. Funds were included($42,588) in the Non-Departmental function of the general fund budget for
the County's share of the Shaping Orange County's Future project. Since this is a multi-year
project,funded by the Towns of Chapel Hill and Carrboro as well as the County,the project
will be accounted for in the grant project fund,with the County's share of the cost being
transferred from the General Fund. For the 1996-97 fiscal year,an additional$7,369 is being
transferred from the General Fund. This amendment (block#3,page 4) makes the technical
changes to allow this transfer for 1995-96. The attached grant project ordinance establishes the
project in the grant project fund.
Department of Social Services
4. Additional State daycare funds,totaling$124,340 have been received by the Department of Social
Services. These monies enable the department to assist families who are on waiting lists for
daycare services. This budget amendment,shown in block#4,page 4,will bring Orange
County's total State daycare allocation to$865,270.
Budget Ordinance Amendment#9 Page 2
June 26, 1996
Health Department
5. On March 6, 1996,the Board of Commissioners accepted a State grant in the amount of$12,500.
These will be used to provide maternity care coordination services to pregnant women who
receive services at the UNC,School of Medicine Department of Family Medicine. During the
first year,a Social Worker(1.0 FTE)will provide these services on a trial basis. Continuation of
the program and authorized position are contingent upon review of the first year's outcomes and
Medicaid reimbursement.
The Health Department has also received additional School Health funds from the State. These
funds,totaling$1,894,will enable the department to provide dental and eye care to school age
children. Block#5 on page 5 contains the budget amendment related to both of these items.
Cooperative Extension
6. Earlier this fiscal year,Orange County's Cooperative Extension 4-H and Youth Program
received a$60,000 grant from North Carolina State University for summer enrichment camps to
middle school youths. A grant project ordinance,Middle School Enrichment Camp,was approved
by the Board of Commissioners on February 20, 1996. Recently,the Orange County Schools
awarded this program$5,000 to use towards enrichment instructors and supplies. The attached
Middle School Enrichment Camp Grant Project Ordinance provides for the receipt of these
additional funds.
Recreation and Parks
7. On February 20, 1996,the Board of County Commissioners approved the receipt of a State grass
roots grant for the Arts Commission. That amendment increased the budget for the Recreation
and Parks Department in the Human Services Function. The Arts Commission,however, is
included in the Contributions to Outside Agencies function. This technical amendment transfers
these monies to the appropriate County function(block#7,page 5).
Department on Aging
8. Activities in this department have generated additional revenues this fiscal year. The number of
persons registering for classes and renting facilities has increased significantly and resulted in
approximately$20,000 more than originally budgeted. The receipt of these funds and associated
expenditures are included in block#8,page5.
Orange Public Transportation(OPT)
9. This department has received a Rural General Transportation grant,which totals$15,111.It will
enable OPT to enhance services offered to residents located in rural areas of the County. In
addition,the allocation from the State for Elderly and Disabled Transportation Assistance is
$5,000 more than originally budgeted.
OPT contracts with the Department of Social Services to provide mandated medical
transportation services for Medicaid certified individuals. During this fiscal year,demand for this
service has increased and resulted in additional funds for OPT. The additional revenues of
$25,875 will be used to offset motor pool and taxi cab expenses incurred in providing this service.
This Spring,the Board of County Commissioners approved the implementation of an Elderly
and Disabled Medical Transportation program co-payment. These payments will help defray the
costs of providing this service. It is estimated that$2,000 will be collected prior to June 30, 1996.
Block#9 on page5 reflects the receipt of all of these OPT associated funds.
Sheriffs Department
10. Members of this department have provided security at various special events at the
University of North Carolina(UNC) during the fiscal year. The County has paid these
officers through its payroll system,and in turn,has been reimbursed by UNC. The total
Budget Ordinance Amendment#9 Page 3
June 26, 1996
amount received by the County is estimated to be$4,500. This amendment will budget for
the receipt of these funds (see block#10,page 6).
Emergency Management Services
11. On April 1, 1996,the Board of Commissioners approved a contract between Orange County
Speedway and Orange County Emergency Management to provide emergency medical coverage
for events and races held at the Speedway. The Speedway has agreed to compensate the County
$12,500 for emergency medical services provided from April through October 1996. The
County will receive$5,255 in fiscal year 1995-96 with the remaining$7,145 following in fiscal
year 1996-97. The budget amendment accounting for receipt of the current year's funds is
included in block#11 on page 6.The 1996-97 budget provides for receipt of the remainder.
The Fire Marshal's office has received a grant from the North Carolina Division of
Emergency Management. Funds totaling$200 will defray costs of printing a hazardous
materials location brochure. Block#11 on page 6 reflects this grant award.
Non-Departmental
12. Volunteer Families for Children,a Community Based Alternative(CBA) program in Orange
County has received a reallocation from the State totaling$12,500. The receipt of these funds
and associated'pass-through' expenditures will be budgeted with this amendment (see block# 12,
page 6). -
13. The 1995-96 approved budget included,in the Miscellaneous Function,an allocation totaling
$310,965 for the employee career growth and performance awards. This amendment allocates
these funds to functions within the General Fund for awards given throughout the fiscal year(see
block 13,page 6).
14. A transfer from the Impact Fee Fund into the General Fund was included in the 1995-96 budget
ordinance. While the transfer was included in the ordinance on the General Fund revenue side,
the accompanying transfer out of the Impact Fee Fund was inadvertently not included. In
addition,two Recreation and Parks-related County capital projects were funded with transfers
from the Subdivision Payment-in-Lieu Fund. While these transfers were included on the
appropriate capital project ordinances,they were not included on the budget ordinance for the
Subdivision Payment-in-Lieu Fund. This technical amendment budgets.the appropriation of
fund balance and transfers out of the Impact Fee and Subdivision Payment in Lieu Funds.
Ef land Sewer Operating Fund
15. This year,revenues received in the Efland Sewer Operating Fund have been higher than
originally budgeted. Unbudgeted tap fees totaling$6,000 have been collected. This budget
amendment is necessary to allow for expenditures related to the provision of this service. (see
block, 15,page 7.
County Capital Projects
16. Portions of several County capital projects have been expended and need to be closed. Each of
the attached capital project ordinances(Equipment/Vehicles Capital Project Ordinance,Facilities
Improvements Capital Project Ordinance,and Geographic Information System (GIS) Capital
Project) reflect the amounts that will be closed.
Recommendation
The Manager recommends that the Board of County Commissioners adopt the proposed budget ordinance
amendment,grant project ordinances,and capital project ordinances.
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Orange County
Proposed
1995-96 Budget Amendment
The 1995-96 Orange County Budget Ordinance is amended as follows:
Before After
Amendment Amendment Amendment
1. General Fund
Source(s)
Intergovernmental $9,089,673 $4,288 $9,093,961
Appropriation
Community Maintenance $775,608 $4,288 $779,896
To budget for Carrboro recall election.
2. General Fund
Source(s)
Intergovernmental $9,093,961 $10,965 $9,104,926
Appropriation
Community Planning $1,464,804 $10,965 $1,475,769
To budget for State Transportation Grant awarded to Planning.
3. General Fund
Source(s)
Miscellaneous (Appropriations) $752,716 ($42,588) $710,128
Appropriation
Transfers to Other Funds $5,389,022 $42,588 $5,431,610
See also attached Shaping Orange County's Future Grant Project Ordinance.
To establish grant project ordinance for Shaping Orange County's Future project.
4. General Fund
Source(s)
Intergovernmental $9,104,926 $124,340 $9,229,266
Appropriation
Human Services $16,780,214 $124,340 $16,904,554
To budget for additional State daycare funds awarded to DSS.
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5. General Fund
Sources)
Intergovernmental $9,229,266 $14,394 $9,243,660
Appropriation
Human Services $16,780,214 $14,394 $16,794,608
To budget for new Maternal Care Coordination program @ UNC Hospitals and additional School Health Funds.
6. See attached Middle School Enrichment Camp Grant Project Ordinance.
To budget for summer camp funds received from the Orange County Schools.
7. General Fund
Sources)
Human Services $16,794,608 ($19,514) $16,775,094
Appropriation
Contributions to Outside Agencies $2,328,727 $19,514 $2,348,241
Technical amendment to correct Budget Ordinance Amendment#4(Arts Commission).
8. General Fund
Source(s)
Charges for Services $2,804,009 $20,000 $2,824,009
Appropriation
Human Services $16,775,094 $20,000 $16,795,094
Additional class and rental funds related to increased participation in Senior programs.
9. General Fund
Source(s)
Intergovernmental $9,243,660 $20,111 $9,263,771
Charges for Services $2,824,009 $27,875 $2,851,884
Appropriation
Human Services $16,795,094 $47,986 $16,843,080
Additional OPT monies associated with DSS medical contracts and new rider co payments.
6 '
10. General Fund
Source(s)
Charges for Services $2,851,884 $4,500 $2,856,384
Appropriation
Public Safety $6,646,225 $4,500 $6,650,725
To'budget for reimbursement to Sheriffs Department from UNC for special events coverage.
11. General Fund
Source(s)
Intergovernmental $9,263,771 $200 $9,263,971
Charges for Services $2,856,384 $5,255 $2,861,639
Appropriation
Public Safety $6,650,725 $5,455 $6,656,180
To budget for EMS contract with Orange County Speedway and Fire Marshal State hazardous materials grant
12. General Fund
Source(s)
Intergovernmental $9,263,971 $12,500 $9,276,471
Appropriation
Contributions to Outside Agencies $2,348,241 $12,500 $2,360,741
To budget for additional CBA funds associated with Volunteer Families for Children.
13. General Fund
Source(s)
Miscellaneous(Appropriations) $710,128 ($310,965) $399,163
Appropriation
Community Maintenance $779,896 $8,552 $788,448
General Administration $2,822,563 $25,655 $2,848,218
Taxation&Records $2,059,992 $45,090 $2,105,082
Community Planning $1,475,769 $13,993 $1,489,762
Human Services $16,843,080 $121,276 $16,964,356
Public Safety $6,656,180 $62,193 $6,718,373
Public Works $2,799,606 $34,206 $2,833,812
To allocate career growth and performance awards to County departments.
. 7
14. Subdivision Payment-in-Lieu Fund
Source(s)
Appropriated Fund Balance $0 $25,000 $25,000
Appropriation
Transfers to Other Funds $0 $25,000 $25,000
Impact Fee Fund
Source(s)
Appropriated Fund Balance $0 $422,250 $422,250
Appropriation
Transfers to Other Funds $0 $422,250 $422,250
Correcting entry.
15. Efland Sewer Operating Fund
Source(s)
Charges for Services $0 $6,000 $6,000
Appropriation
Public Works $48,000 $6,000 $54,000
To budget for additional tap fees received in the Efland Sewer Operating Fund
16. See attached Equipment/Vehicles Capital Project Ordinance,Facilities Improvements Capital
Project Ordinance,and Geographic Information System Capital Project Ordinance.
To close out expended portions of each capital project ordinance.
Budget Ordinance Amendment#9
June 26, 1996.
•
Shaping Orange County's Future
Grant Project Ordinance
Project Number 11-552
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the Shaping Orange County's Future project which is a joint
initiative of the Towns of Chapel Hill and Carrboro and the County to conduct a visionary or goal setting
process for the entire county. The project is expected to be completed during the 1998-99 fiscal year.
Section 2. Under the terms of this project, Orange County will administer the funds as fiscal agent.
Section 3. The following revenue is anticipated to be available to complete this project:
IntergDvemrnental:
Town of Chapel Hill $56,065
Town of Carrboro $17,999
TatallntaV " $74,064
Range Cmity
Transfer from the General Fund(95-96) $42,588
Transfer from the General Fund(96-97) $7,369
Transfer fi orn the Gen al Fund(97-98) $34,393
Transfer from the General Fund(98-99) $13,829
Total Transfer/Orange County $98,179
Total Revenue $172,W
Section 4. The following amount is appropriated for this project:
Community Planning $172,243
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant agreement
and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
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Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.00 Full-Time Equivalent Planner H
This position is authorized through December 31, 1998.
Section 9. This project ordinance is in effect until June 30, 1999.
Adopted this 26th day of June 1996.
M:\BUDGET\9596\ORDS\GRANTS\HAPOCFU.DOC
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Middle School Enrichment Camp
Grant Project Ordinance
Project Number 11-657
Be it ordained by the.Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the middle school enrichment camp as awarded to Orange County's Cooperative
Extension by North Carolina State University. This project will also have off-setting revenues
from fees charged to program participants. The purpose of this grant is to provide supervised safe, affordable,
and enriching environments for youths(ages 10 to 14)to build interpersonal skills and provide positve growth
experiences.
Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document,
the rules and regulations of the State of North Carolina and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
North Carolina State University $60,000
Orange County Schools $5,000
Participant Fees $47.000
Total Revenue $112,000
Section 4. The following amount is appropriated for this project:
Human Services-Middle School Enrichment Camp $112,000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed
accounting records to provide the accounting to the grantor agency required by the grant agreement and
federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement
requests should be made to the grantor agency in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying
out this project.
Section 8. There are no permanent positions associated with this grant.
Section 9. This project period begins February 20, 1996 and goes through June 30, 1997.
Adoptedthis26th day of June, 1996
Equipment and Vehicles Project 11
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina,the following capital project is
hereby adopted.
Section 1. The project authorized will provide for purchase of County-owned vehicles and major equipment.
The project will be financed with proceeds from the County's portion of the one half cent sales
taxes and grant funds from the North Carolina Department of Transportation.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund(1992-93) $295„300
Transfer from General Fund(1993-94) 391,615
Transfer from General Fund(1994-95) 465,229
Transfer from General Fund(1995-96) 299,415
Transfer from EMS Base 2 Project(1995-96) 10.000
Total Transfers from Other Funds $1,461,559
Intergovernmental(1992-93) $32,935
Intergovernmental(1993-94) 4,688
Intergovernmental(1994-95) 131,129
Intergovernmental(1994-95) 123.750
Total Intergovernmental $292.502
County Capital Fund Balance(1994-95) 10.000
Total Revenue ,1.764,061
Section 4. The following amount is appropriated for this project:
Equipment and Vehicles $1,764,061
Section 5. The officers of the County are hereby authorized to close the following from this project as of
June 30, 1996:
Revenues
Transfer from County Capital Reserve(1992193) $239,583
Transfer from General Fund(1993194) $348,384
Transfer from General Fund(1994195) $351,954
Intergovernmental(1992193) $32,935
Intergovernmental(1993194) $4,688
Intergovernmental(1994195) $91,530
Appropriation
Equipment and Vehicles ($1,069,074)
Section 6. This ordinance supersedes all previous Equipment Replacement Capital Project Ordinances.
Section 7. This ordinance shall be in effect from the date of adoption until June 30, 1996.
Adopted this 26th day of June 1996.
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Facilities Improvements Project
Capital Project Ordinance
Project Number 61-415
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized will provide for an updated assessment of Orange County facilities and set
aside funds for needed improvements to these buildings. This project will be financed with
proceeds from the County's portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund(1991-92) $30,000
Transfer from County Capital Reserve Fund(1992-93) $169,800
Transfer from General Fund(1993-94) $55,000
Transfer from Court Facilities Project(1993-94) $30,000
Transfer from General Fund(1994-95) 555.704
Total Revenues 5340.504
Section 4. The following amount is appropriated for this project:
Facilities Improvements Project $340,504
Section 5. A portion of the available funds for this project have been transferred to the New Courthouse
Renovation,Historic Courthouse,Northern Human Services Center, and Facilities Improvements
Capital Projects.
Section 6. The following amendments are anticipated to complete this transfer:
Transfer to New Courthouse Renovation Project(1994-95) $110,000
Transfer to Historic Courthouse Restoration Project(1995-96) $74,600
Transfer to Northern Human Services Center Project(1995-96) $11,000
Section 7. The officers of the County are hereby authroized to close the following from this project as of
June 30,1996:
Revenues
Transfer from County Capital Reserve(1991192) $22,653
Transfer from County Capital Reserve(1992193) $26,064
Appropriation
Facilities Improvements Project ($48,717)
Section 8. This ordinance supersedes all previous Facilities Improvements Reserve Capital Project
Ordinances.
Section 9. This ordinance,originally adopted June 25, 1991 and subsequently amended,shall be in
effect until June 30, 1996
Adopted this 26th day of June 1996.
Geographic Information System (GIS) Capital Project Ordinance 13
Project Number 61-511
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized enhances the means by which the County captures,processes,and stores data. Specific
elements of this project include the Geographic Information System(GIS). The project will be financed with
proceeds from the County's portion of the one half cent sales taxes,grant funds from the State and user fees.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transferfrom County Capital Reserve Fund(1989-90) $150,000
Transferfrom County Capital Reserve Fund(1990-91) $219,381
Transferfrom County Capital Reserve Fund(1991-92) $54,821
Transferfrom County Capital Reserve Fund(1992-93) $77,500
Transferfrom General Fund(1993-94) $71,500
Transferfrom General Fund(1994-95) $87,000
Transferfrom General Fund(1995-96) $20.500
Total Transfers $680,702
Intergovernmental(1990-91) $19,000 '
Intergovernmental(1991-92) .$5,000
Intergovernmental(1992-93) $5,000
Intergovernmental(1993-94) $51000
Total Intergovernmental $34,000
Charges for Services(1990-91) $18,000
Charges for Services(1991-92) $1 5,000
Charges for Services(1992-93) $1 5,000
Charges for Services(1993-94) 563.000
Total Charges for Services $111.0
Total Revenue S825,7
Section 4. The following amount is appropriated for this project:
Information Networking Project $825,702
Section 5. A portion of the available funds have been transferred to the"Law Enforcement Records System Capital
Project."
Section 6. The following amendment is anticipated to complete this transfer:
Transfer to Law Enforcement Records System Project(1995-96) $54,750
Geographic Information System(GIS) ($54,750)
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1A
Geographic Information System (GIS) Capital Project Ordinance
Section 7. The officers of the County are hereby authorized to close the following from this project as of June 30, 1996:
Revenues
Transfer from County Capital Reserve(1989190) ($51,600)
Transfer from County Capital Reserve(1990191) ($111,443)
Transferfrom County Capital Reserve(1991/92) ($54,999)
Transfer from County Capital Reserve(1993194) ($54,000)
Appropriations
Geographic Information System ($326,042)
Section 8. This ordinance supersedes all previous Information Networking Capital Project Ordinances.
Section 9. This ordinance,originally adopted June 28, 1989,shall be in effect until June 30, 1996.
Adopted this 26th day of June 1996. MABUDGED959WRDS\C0UCAP\G1s
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