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HomeMy WebLinkAboutORD-2013-030 Ordinance approving Budget Amendment #1-D for FY 2013-14, Approval of Two (2.0 FTE) New Appraiser I Positions 1 ORD-2013-030 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2013 Action Agenda Item No. 5-q SUBJECT: FY 2013-14 Budget Amendment-#1-D —Approval of Two (2.0 FTE) New Appraiser I Positions within the Revaluation Fund DEPARTMENT: Tax Office PUBLIC HEARING: _(Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Dwane Brinson, Tax Administrator, (919) 245-2726 PURPOSE: To consider approval of Budget Amendment #1-D by approving two (2.0 FTE) additional Appraiser I positions within the Revaluation Fund as part of the cyclical North Carolina revaluation process, and an appropriation from the Revaluation Fund's Unassigned Fund Balance to cover the FY 2013-14 costs. BACKGROUND: At its May 7, 2013- regular meeting, the Orange County Board of Commissioners approved a resolution delaying the next countywide revaluation until January 1, 2017. Discussion centered on a number of considerations, two main ones being (1) the improving economy and (2) a need for a full list and measure revaluation. The County has been decades without-a full list and measure revaluation, and completing this process will help ensure tax records are accurate. The industry average of those counties performing an in- house revaluation is 8,000 — 10,000 parcels per appraiser. Orange County has slightly more than 54,000 parcels and currently four appraisers. Raising that total to six appraisers brings staff levels to 9,000 parcels per appraiser. An effective hire date of October 1, 2013 is proposed as a full list and measure revaluation takes considerable time and effort. A number of internal processes and decisions need to be discussed and redefined should these additional positions be established. FINANCIAL IMPACT: As the 2015 revaluation was formally delayed prior to budget finalization, the Tax Administrator was able to significantly reduce costs accordingly. The annual cost, including salary, benefits and operating expenses, of these additional positions is estimated to be $110,760. Also, additional one-time startup costs, including office furnishings, laptops and software associated with the positions are estimated at $7,230. However, given the proposed effective start date of October 1, 2013 for these positions, the fiscal year 2013-14 financial impact is estimated at$90,720. RECOMMENDATION(S): The Manager recommends that the Board approve Budget Amendment #1-D by approving these two new (2.0 FTE) Appraiser I positions within the Revaluation Fund, and approve an appropriation of $90,270 from the Revaluation Fund's Unassigned Fund Balance to cover the costs of the positions for FY 2013-14. vA0- x244 -3 a s- 5- / A The Board approved the budget and capital project ordinance amendments for fiscal year 2013-14. r% h. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment # 1-A Related to CHCCS Capital Proiect Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2013-14 debt service payments for Chapel Hill — Carrboro City Schools, authorized the Chair to sign, and to approve Budget Amendment#1- A (amended School Capital Project Ordinances), contingent on the State's approval of the application. L Request to Extend Three Time-Limited Human Service Specialist Positions at Department of Social Services (DSS) The Board approved a request for the Department of Social Services (DSS) to extend three existing time- limited positions through June 30, 2014 for continued use during the transition of the legacy automation systems to the new NCFAST program. j. Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outlines and Schedules for Four Upcoming Items The Board approved the process components and schedule for four upcoming government-initiated Unified Development Ordinance (UDO)/Comprehensive Plan text amendments. k. McGowan Creek Interceptor Proiect— Easement Negotiation The Board approved authorizing County staff to accept and acquire the private easements required to construct and maintain the McGowan Creek Interceptor Project by negotiation, purchase or condemnation, if necessary, and authorized the Chair to sign. I. Performance Agreement with Town of Chapel Hill and Visitors Bureau The Board approved the 2013-2014 performance agreement between the Town of Chapel Hill and the Visitors Bureau and authorized the Manager to sign. M. Amendment to the Household Hazardous Waste Services Agreement The Board approved an amendment to the existing Household Hazardous Waste (HHW) services agreement to include the provision of services at the Walnut Grove Church Road Solid Waste Convenience Center when it starts being open on Thursdays beginning on September 12, 2013 and authorized the Chair to sign. n. Authorization to Declare Solid Waste Management Items Surplus The Board approved declaring various vehicles and equipment surplus. o. FY 2013-14 Budget Amendment #1-13 — Acceptance of Grant Funds for a Caregiver Support Program and Creation of a Time-Limited, Part-Time (0.80 FTE) Social Worker I Position within the General Fund The Board accepted NC Division of Aging and Adult Services (NCDAAS) grant funds; to utilize those funds and Master Aging Plan funds to establish a time-limited, part-time bi-lingual Social Worker I position to work with Mandarin-speaking older adults; and approved Budget Amendment#1-B. p. FY 2013-14 Budget Amendment #1-C — Acceptance of NC Department of Transportation Grant Funds and Creation of a Time-Limited, One FTE (1.0) Human Services Coordinator Position within the General Fund The Board accepted grant funds from the NC Department of Transportation (NCDOT) Public Transportation Division to identify and collaborate with transportation providers to expand services for seniors in Orange County; approved and authorized the Manager to sign the contract; approve Budget Amendment#1-C; and establish a time-limited Human Services Coordinator position. r. Emernencv Management and Approve Budget Amendment #1-E by Accepting State Aid Funds Related to Orange County Flooding The Board approved Budget Amendment#1-E for Social Services (DSS) to accept state aid funds and ratify the Memorandum of Understanding (MOU) with the North Carolina Department of Emergency Management signed by the County Manager in response to flooding in Orange County on June 30, 2013. S. Rogers Road Community Center Bid Award Authorization The Board extended the Manager's authorization to award the construction bid and execute the construction contract up to the Board authorized capital project amount of$650,000 for the Rogers Road Community Center.