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Home My WebLink AboutORD-2013-029 Ordinance approving Budget Amendment #1-C for FY 2013-14 – Acceptance of NC DOT Grant Funds , etc. 1 ORD-2013-029 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2013 Action Agenda Item No. 5-p SUBJECT: FY 2013-14 Budget-Amendment#1-C —Acceptance of NC Department of Transportation Grant-Funds and Creation of a Time-Limited, One FTE (1.0)- Human Services Coordinator Position within the General Fund DEPARTMENT: Aging PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Janice Tyler, (919) 245-4255 PURPOSE: To accept grant funds from the NC Department of Transportation (NCDOT) Public Transportation Division to identify and collaborate with transportation providers to expand services for seniors in Orange County; approve and authorize the Manager to sign the contract; approve Budget Amendment #1-C; and establish a time-limited Human Services Coordinator position. BACKGROUND: One goal of the Master Aging Plan 2012-2017 is to enable older adults to age in their place of choice with appropriate services and supports. Strategy 2.4.3 calls for securing funds for an aging-related Mobility Manager to help older adults access existing transportation options and to work with service providers and volunteers to fill transportation gaps. In October 2012, the NCDOT Public Transportation Division announced the availability of Targeted Transit Assistance Program funds for projects planned, designed and carried out to meet the special transportation needs of elderly individuals. The Department on Aging developed an application for a Mobility Manager who would coordinate with other transportation service providers to enable community mobility for older adults. The project is a collaborative venture between the Department on Aging, the Orange County and Chapel Hill public transit systems, non-profit and faith-based organizations, and volunteers who are willing to provide driving services to older adults. A public hearing to review the Orange County proposal was held at the December 11, 2013 Board of County Commissioners regular meeting, and the Board Chair was authorized to sign the grant application. The NC Board of Transportation approved the two year project in late FY 2013. The Department on Aging is requesting the creation of a time-limited Human Services Coordinator position (1.0 FTE) through the end of the NCDOT contract on June 30, 2015. The Coordinator will assist Orange County older adults with accessing existing transportation services, identify gaps in service, and help develop resources to address those gaps. 2 FINANCIAL IMPACT: The total funding available for reimbursement through the two year grant is $138,420. Annual position costs will be approximately $60,000. Salary and benefit costs for the period October 1, 2013 to June 30, 2014 total $44,990. Funds for direct operational expenses and volunteer mileage reimbursement are also included in the grant funding. For FY 2013-14, these costs total $4,634. FY 2014-15 Personnel and operating expenses will be included in the department's budget request. RECOMMENDATION(S): The Manager recommends that the Board accept grant funds of $49,624 for FY 2013-14 from the NC Department of Transportation (NCDOT) Public Transportation Division for the Mobility Management project; approve and authorize the -Manager to sign the contract; approve Budget Amendment #1-C; and establish the mime-limited Human Services Coordinator position through June 30, 2015. oRJ9 - 2a The Board approved the budget and capital project ordinance amendments for fiscal year 2013-14. $P h. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment # 1-A Related to CHCCS Capital Proiect Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2013-14 debt service payments for Chapel Hill —Carrboro City Schools, authorized the Chair to sign, and to approve Budget Amendment#1- A (amended School Capital Project Ordinances), contingent on the State's approval of the application. L Request to Extend Three Time-Limited Human Service Specialist Positions at Department of Social Services (DSS) The Board approved a request for the Department of Social Services (DSS) to extend three existing time- limited positions through June 30, 2014 for continued use during the transition of the legacy automation systems to the new NCFAST program. j. Comprehensive Plan and Unified Development Ordinance (UDO) Amendment Outlines and Schedules for Four Upcoming Items The Board approved the process components and schedule for four upcoming government-initiated Unified Development Ordinance (UDO)/Comprehensive Plan text amendments. k. McGowan Creek Interceptor Proiect— Easement Negotiation The Board approved authorizing County staff to accept and acquire the private easements required to construct and maintain the McGowan Creek Interceptor Project by negotiation, purchase or condemnation, if necessary, and authorized the Chair to sign. I. Performance Agreement with Town of Chapel Hill and Visitors Bureau The Board approved the 2013-2014 performance agreement between the Town of Chapel Hill and the Visitors Bureau and authorized the Manager to sign. M. Amendment to the Household Hazardous Waste Services Agreement The Board approved an amendment to the existing Household Hazardous Waste (HHW) services agreement to include the provision of services at the Walnut Grove Church Road Solid Waste Convenience Center when it starts being open on Thursdays beginning on September 12, 2013 and authorized the Chair to sign. n. Authorization to Declare Solid Waste Management Items Surplus The Board approved declaring various vehicles and equipment surplus. o. FY 2013-14 Budget Amendment #1-B — Acceptance of Grant Funds for a Caregiver Support Program and Creation of a Time-Limited Part-Time (0.80 FTE) Social Worker I Position within the General Fund The Board accepted NC Division of Aging and Adult Services (NCDAAS) grant funds; to utilize those funds and Master Aging Plan funds to establish a time-limited, part-time bi-lingual Social Worker I position to work with Mandarin-speaking older adults; and approved Budget Amendment#1-B. P. FY 2013-14 Budget Amendment #1-C — Acceptance of NC Department of Transportation Grant Funds and Creation of a Time-Limited One FTE (1.0) Human Services Coordinator Position within the General Fund The Board accepted grant funds from the NC Department of Transportation (NCDOT) Public Transportation Division to identify and collaborate with transportation providers to expand services for seniors in Orange County; approved and authorized the Manager to sign the contract; approve Budget Amendment#1-C; and establish a time-limited Human Services Coordinator position. r. Emergency Management and Approve Budget Amendment #1-E by Accepting State Aid Funds Related to Orange County Flooding The Board approved Budget Amendment#1-E for Social Services (DSS) to accept state aid funds and ratify the Memorandum of Understanding (MOU)with the North Carolina Department of Emergency Management signed by the County Manager in response to flooding in Orange County on June 30, 2013. S. Rogers Road Community Center Bid Award Authorization The Board extended the Manager's authorization to award the construction bid and execute the construction contract up to the Board authorized capital project amount of$650,000 for the Rogers Road Community Center.