HomeMy WebLinkAboutAgenda - 09-12-2013 - 31
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 12, 2013
Action Agenda
Item No. 3
SUBJECT: Whitted Meeting Room Schematic Design Review
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Schematic Floor Plans Jeff Thompson, (919) 245 -2658
PURPOSE: To review and comment on the schematic design of the Whitted Permanent
meeting room, including meeting set -up and operational considerations, and provide guidance
to the Manager for the preparation of design documents for the facility.
BACKGROUND: On April 4, 2013, the BOCC authorized staff to move forward with the design
of permanent Board meeting facilities within the Whitted 2nd Floor "A" building in Hillsborough,
and included this capital project within the adopted Capital Investment Plan in FY 2013 -14.
On June 18, 2013, the BOCC authorized the Manager to move forward with the design, award a
bid, and complete the necessary site work for this project as "Phase 1" in order that the work
could be completed this fall during optimal outdoor weather. This site work, which will include
significant paving, stormwater management, lighting, pedestrian access, handicapped access,
and landscaping improvements, is currently out to bid and should be complete no later than the
end of November 2013.
The County has engaged Corley, Redfoot Architects as the designer for the project. Ken
Redfoot with Corley, Redfoot Architects ( "CRA ") will present the major elements of the
schematic design and lead a discussion with the BOCC on important operational issues (Dais
design, meeting setup, audio visual elements, meeting flow, etc.).
CRA will incorporate these comments into its full schematic design presentation to the BOCC
as a decision item at the September 17, 2013 regular meeting. The BOCC will be asked to
provide additional comment and allow the Manager to move forward with the preparation of
construction drawings for the facility.
1
Should the BOCC approve the schematic design renderings and principles, the following
timeline represents the delivery of the overall project:
TASK
PROPOSED
END BY
BEGINNING
DATE
DATE
BOCC Action: Approval of Schematic Design; authorization
9/17/13
9/17/13
to begin preparation of construction documents
Construction document prep, bid advertisement (2 month
9/18/13
11/5/13
duration)
BOCC Action: Approval of Final Design; authorization to
11/5/13
11/5/13
advertise for bid
BOCC Action: Bid Award
12/17/13
12/17/13
Construction est. 4 month duration
1/6/14
5/6/14
Grand Opening — first BOCC meeting (estimated date)
6/3/14
6/3/14
FINANCIAL IMPACT: The BOCC has approved $1,500,000 for this project as part of the
FY2013 -14 Capital Investment Plan.
RECOMMENDATION(S): The Manager recommends that the Board review and provide
comment on the schematic design of the Whitted Permanent meeting room, including meeting
set -up and operational considerations, and provide guidance to the Manager for the preparation
of design documents for the facility.
Proposed BoCC Layout Whitted Building Renovations
ilia corley redfoot architects SCALE:- -�� e � > COUNTY OF ORANGE
architects i engineers i plarners o��� August 30, 2013 HILLSBOROUGH, NORTH CAROLINA
BoCC Joint Meeting Layout Whitted Building Renovations
ilia corley redfoot architects a �a E:,,a - s > COUNTY OF ORANGE
Wean: i engineers i Planers o��� August 30, 2013 HILLSBOROUGH, NORTH CAROLINA
Proposed Theater Layout Whitted Building Renovations
ilia corley redfoot architects SCALE:- -�� e � � COUNTY OF ORANGE
architects i engineers i plarners o��� August 30, 2013 HILLSBOROUGH, NORTH CAROLINA