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HomeMy WebLinkAboutAgenda - 09-05-2013 - 7bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2013 Action Agenda Item No. 7 -b SUBJECT: Durham - Chapel Hill - Carrboro Metropolitan Planning Organization Member Agencies Memorandum of Understanding Revisions DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: 1. Letter from DCHC MPO Bret Martin, Transportation Planner, 245- 2. Flowchart of MOU Revision Process 2582 3. Revised Draft MOU Tom Altieri, Comprehensive Planning 4. Existing MOU (1994) Supervisor, 245 -2579 Craig Benedict, Planning Director, 245 -2592 PURPOSE: To provide input on draft revisions to the Memorandum of Understanding (MOU) between the member agencies of the Durham - Chapel Hill - Carrboro Metropolitan Planning Organization (DCHC MPO). BACKGROUND: The MPO is a partnership of the member governments within the Durham Urbanized Area /MPO planning area and the North Carolina Department of Transportation in cooperation with the United States Department of Transportation. Membership within the MPO is established through an MOU between its member organizations that was last executed in 1994. Per the attached letter (Attachment 1) from MPO staff, the MPO has proposed an update to this MOU and is requesting that Orange County review and provide comments on the draft revisions by September 10, 2013. Comments collected will be reviewed by the MPO's Technical Coordinating Committee (TCC) and governing board, and a final draft will be forwarded to all member governments for approval later this year. Attachment 2 is an illustration of the revision process. Attachment 3 is the revised MOU complete with comments in the margin that explain the changes that are being recommended. County Planning staff participated in subcommittee meetings with MPO and partner agency staff to develop the current draft and is supportive of the revisions. From County Planning staff's perspective, the most significant proposed revisions are: • Addition of Triangle Transit to the MPO's member governments and inclusion as a voting member on the MPO Board, previously known as the Transportation Advisory Committee (TAC); 1 • Addition of a weighted vote for Orange County on the MPO Board based on updated population figures from the 2010 US Census, subject to the following notes: • The total number of weighted votes allocated among member agencies is increasing from 15 to 19, and • Historically, weighted voting has rarely been instituted for matters coming before the MPO Board but is available as an option to MPO Board members, • Additional voting membership on the MPO's staff board; and • Inclusion of cost sharing among member governments for the local match associated with the MPO's work program. The existing (1994) MOU is provided (Attachment 4) for reference if needed. FINANCIAL IMPACT: Other than staff time, there is no financial impact associated with this item. Orange County's share of the cost ($28,080) for the MPO's work program is included in the County's FY 2013 -14 budget. RECOMMENDATION(S): The Manager recommends the Board provide any feedback it may have to convey to the MPO for consideration during preparation of the final draft MOU. Attachment 1 W DURHAM - CHAPEL HILL - CARRBORO METROPOLITAN PLANNING ORGANIZATION Member Organizations: Town of Carrboro • Town of Chapel Hill • County of Chatham • City of Durham Durham County • Town of Hillsborough • NC Department of Transportation - Orange County June 10, 2013 Mr. Frank Clifton Manager Orange County P.O. Box 8181 Hillsborough, NC 27278 Dear Mr. Clifton: Orange County is a valued member of the Durham - Chapel Hill - Carrboro Metropolitan Planning Organization (DCHC MPO), the transportation planning agency charged with fulfilling federal metropolitan planning requirements in the Durham Urbanized Area. The MPO is a partnership of the member governments in the Durham Urbanized Area and the North Carolina Department of Transportation in cooperation with the United States Department of Transportation. The MPO is established through a Memorandum of Understanding (MOU) between its member organizations. The MPO has proposed an update to this MOU and is requesting that Orange County review and provide comments on the updated document by September 10, 2013. After MPO staff and the MPO's governing board, the Transportation Advisory Committee, have reviewed all comments on the document, the final MOU will be requested to be approved by the governing boards of all member governments of the MPO. The DCHC MPO's current MOU was executed in 1994 and is provided as an attachment to this letter. Several updates and changes have been proposed to this document to reflect current federal and state legislation and regulations, planning practices of the MPO, updated population figures, and best planning principles. The MPO's proposed draft MOU is also included as an attachment to this letter. The proposed draft MOU includes highlights and comments to indicate language that has been updated and changed. In summary, the major proposed changes are: • References to new and updated federal and state legislation and regulations; • More descriptive names for the MPO's governing board and staff board; • Addition of required planning procedures and processes to the MPO's responsibilities ; • Addition of Triangle Transit to the MPO's member governments and inclusion as a voting member of the governing board to fulfill a new federal requirement; • Adjustment to the weighted voting provision to reflect current population figures. The table below displays the 2010 Census population figures for the MPO for reference; City of Durham • Department of Transportation • 101 City Hall Plaza • Durham, NC 27701 • Phone (919) 560 -4366 • Facsimile (919) 560 -4561 CI Agency 2010 Census Population 2010 Census Population Share Current MOU Weighted Votes Current MOU Weighted Voting Share Proposed Number of TAC Members Proposed MOU Weighted Votes Proposed MOU Weighted Voting Share Durham City 228,330 0.58 6 0.40 2 8 0.40 Chapel Hill 57,233 0.15 2 0.13 1 3 0.15 Durham County 35,384 0.09 2 0.13 1 2 0.10 Orange County 34,172 0.09 1 0.07 1 2 0.10 Carrboro 19,582 0.05 1 0.07 1 1 0.05 Chatham County 13,809 0.03 1 0.07 1 1 0.05 Hillsborough 6,087 0.02 1 0.07 1 1 0.05 NC BOT N/A N/A 1 0.07 1 1 0.05 Triangle Transit N/A N/A N/A N/A 1 1 0.05 *The County population figures only include the non- incorporated population. The Town of Cary has 1,422 residents in the portion of Chatham County within the MPO. The City of Raleigh has 1,067 residents in Durham County within the MPO. These residents are not included in the county population figures above. The Town of Cary and City of Raleigh are both members of the NC Capital Area MPO. • Changes to the MPO's responsibilities and member governments' responsibilities to reflect the approved cost - sharing among member governments for the local match associated with the MPO's work program; and • Additional voting and non - voting membership on the MPO's staff board. Coordinating an update to the MPO's MOU is a complex and time - consuming task as it requires agreement and execution by the governing boards of all of the MPO's member governments. We appreciate you and your staff's careful consideration of the enclosed document over the next few months. MPO staff members are available to meet and discuss this document with Orange County and can assist with any necessary presentation of the document to staff or governing boards. Please contact Felix Nwoko at felix.nwoko @durhamnc.eov or 919 - 560 -4366 x36424 with any questions or to schedule a meeting. Sincerely, /V-Lvv K-0 Felix Nwoko Planning Manager Cc: Craig Benedict, Orange County Tom Altieri, Orange County Bret Martin, Orange County Active 1993 MOU ransportation Coordinating Committee (TCC) Review, includes Orange County Staff Transportation Advisory ommittee (TAC) review and early input TCC Final Draft MPO Members Formal Approval TAC Final Approval MPO Member Agency Governing Bodies Early Input, including Orange County BOCC Orange County BOCC Final Approval Attachment 3 6 DURHAM - CHAPEL HILL - CARRBORO METROPOLITAN PLANNING ORGANIZATION MEMORANDUM OF UNDERSTANDING FOR COOPERATIVE, COMPREHENSIVE, AND CONTINUING TRANSPORTATION PLANNING Between THE GOVERNOR OF THE STATE OF NORTH CAROLINA, CITY OF DURHAM, TOWN OF CHAPEL HILL, TOWN OF CARRBORO TOWN OF HILLSBOROUGH, COUNTY OF DURHAM, COUNTY OF ORANGE, COUNTY OF CHATHAM, TRIANGLE TRANSIT1 AND I Comment [BEl]: Added THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION in cooperation with THE UNITED STATES DEPARTMENT OF TRANSPORTATION DATE WITNESSETH THAT WHEREAS, Section 134(a) of Title 23 United States Codes states:) Comment [BE2]: Reference U.S.c frst as it establishes the basis for MPOs Policy– It is in the national interest— (1) to encourage and promote the safe and efficient management, operation, and development of surface transportation systems that will serve the mobility needs of people and freight and foster economic growth and development within and between States and urbanized areas, while minimizing transportation - related fuel consumption and air pollution through metropolitan and statewide transportation planning processes identified in this chapter; and (2) to encourage the continued improvement and evolution of the metropolitan and statewide transportation planning processes by metropolitan planning organizations, State departments of transportation, and public transit operators as guided by the planning factors identified in subsection (h) and section 135(d). WHEREAS, Section 134(c) of Title 23 United States Codes states: General Requirements. — (1) Development of long -range plans and TIPS.— To accomplish the objectives in subsection (a), metropolitan planning organizations designated under subsection (d), in cooperation with the State and public transportation operators, shall develop long -range transportation plans and transportation improvement programs through a performance- driven, outcome -based approach to planning for metropolitan areas of the State. (2) Contents.— The plans and TIPS for each metropolitan area shall provide for the development and integrated management and operation of transportation systems and facilities (including accessible pedestrian walkways and bicycle transportation facilities) that will function as an intermodal transportation system for the metropolitan planning area and as an integral part of an intermodal transportation system for the State and the United States. (3) Process of development.— The process for developing the plans and TIPS shall provide for consideration of all modes of transportation and shall be continuing, cooperative, and comprehensive to the degree appropriate, based on the complexity of the transportation problems to be addressed. WHEREAS, Chapter 136, Section 66.2(a) of the General Statutes of North Carolina states Each MPO, with cooperation of the Department of Transportation, shall develop a comprehensive transportation plan in accordance with 23 U.S.C. Section 134. In addition, an MPO may include projects in its transportation plan that are not included in a financially constrained plan or are anticipated to be needed beyond the horizon year as required by 23 U.S.C. Section 134. For municipalities located within an MPO, the development of a comprehensive transportation plan will take place through the metropolitan planning organization. For purposes of transportation planning and programming, the MPO shall represent the municipality's interests to the Department of Transportation. WHEREAS, Chapter 136, Section 66.2(b) of the General Statutes of North Carolina states: After completion and analysis of the plan, the plan shall be adopted by both the governing body of the municipality or MPO and the Department of Transportation as the basis for future transportation improvements in and around the municipality or within the MPO. The governing body of the municipality and the Department of Transportation shall reach agreement as to which of the existing and proposed streets and highways included in the adopted plan will be a part of the State highway system and which streets will be a part of the municipal street system. As used in this Article, the State highway system shall mean both the primary highway system of the State and the secondary road system of the State within municipalities. WHEREAS, Chapter 136, Section 66.2(d) of the General Statutes of North Carolina states: For MPOs, either the MPO or the Department of Transportation may propose changes in the plan at any time by giving notice to the other party, but no change shall be effective until it is adopted by both the Department of Transportation and the MPO. 7 Comment [BE3]: Reference N.C. General Statutes second as it establishes a requirement for MPGs WHEREAS, a transportation planning process includes the operational procedures and working arrangements by which short and long -range transportation plans are soundly conceived and developed and continuously evaluated in a manner that will: 1. Assist governing bodies and official agencies in determining courses of action and in formulating attainable capital improvement programs in anticipation of community needs; and, 2. Guide private individuals and groups in planning their decisions which can be important factors in the pattern of future development and redevelopment of the area; WHEREAS, it is the desire of these agencies that a continuing, cooperative, and comprehensive transportation planning process, be established for the Durham Urbanized Area in compliance with Title 23 U.S.C. Section 134 and any subsequent amendments to that statute, and any implementing regulations; �itle 49 U.S.C. Chapter 53 and any subsequent amendments to these statutes and any implementing regulations; and (the Clean Air Act of 1970, as amended, [42 U.S.C. 7504 and 7506(c) WHEREAS, it is the desire of these parties that all prior Memoranda of Understanding between the parties be superseded and replaced by this Memorandum of Understanding. NOW THEREFORE, the following Memorandum of Understanding is made: Sartinn 1 Comment [BE4]: Changed reference from Federal Transit Act of 1991 to the U.S.C. related to Metropolitan Planning and public transportation Comment [BE5]: Added Clean Air Act — references U.S.C. requirements on conformity It is hereby agreed that the City of Durham, Town of Chapel Hill, Town of Carrboro, Town of Hillsborough, County of Durham, County of Orange, County of Chatham, and the North Carolina Department of Transportation in cooperation with the United States Department of Transportation will participate in a continuing, (cooperative, and comprehensive (transportation Comment [BE6]: Added. planning process with responsibilities and undertakings as related in the following paragraphs: The Durham - Chapel Hill - Carrboro (Metropolitan Planning Area will consist of the (Durham Urbanized Area as defined by the United States Department of Commerce, Bureau of the Census, plus that area beyond the existing urbanized area boundary that is expected to become urbanized or be affected by urban policies within a twenty -year planning period. This area is hereinafter referred to as the Metropolitan Planning Area. Comment [BE7]: Metropolitan Planning Area — not Metropolitan Area Boundary— is term used in U.S.C. Comment [BE8]: Changed from Durharn- Chapel Hill-Carrboro Urbanized Area. Census uses "Durham Urbanized Area" The Durham - Chapel Hill - Carrboro Metropolitan Planning Organization (DCHC MPO) shall include the boards of general purpose local government — the Durham City Council, Chapel Hill Town Council, Carrboro Board of Aldermen, Hillsborough Board of Commissioners, Durham County Board of Commissioners, Orange County Board of Commissioners, and Chatham County Board of Commissioners; the North Carolina Department of Transportation; a IMPO Board (hereinafter defined, a IMPO Technical comment [BE9]: New name for TAc hereinafter defined, and the various agencies and units of local, Iregiona state, and federal government participating in the transportation planning for the area 3. The Metropolitan Planning Area boundary will be periodically reviewed and revised in light of new developments, basic data projections for the current planning period, and as may otherwise be required by federal and state laws. 4. The continuing transportation planning process will be a cooperative one reflective of and responsive to the programs of the North Carolina Department of Transportation, and to the comprehensive plans for growth and development of the Municipalities of Durham, Chapel Hill, Carrboro, and Hillsborough; and the Counties of Durham, Orange, and Chatham. Attention will be given to cooperative planning with )the neighboring metropolitan and rural planning organization 5. The continuing transportation planning process will be in accordance with the intent, procedures, and programs of Title VI of the Civil Rights Act of 1964, as amended. 6. 1The continuing transportation planning process will be in accordance with the intent, procedures, and programs of Clean Air Act of 1970, as amended.) 7. Transportation policy decisions within the Planning Area are the shared responsibility of the MPO Board, the N.C. Board of Transportation, and participating local governments. 8. Transportation plans and programs, and land use policies and programs, for the Planning Area, having regional impacts, will be coordinated with Triangle Transit the neighboring metropolitan and rural planning organizations,) and Triangle J Council of Governments. 9. A MPO Board is hereby established with the responsibility for cooperative transportation decision - making for the Durham - Chapel Hill - Carrboro Metropolitan Planning Organization (DCHC MPO). The MPO Board shall have the responsibility for keeping the policy boards informed of the status and requirements of the transportation planning process; assisting in the dissemination and clarification of the decisions, inclinations, and policies of the policy boards, and for providing opportunities for citizen participation in the transportation planning process. The MPO Board will be responsible for carrying out the provisions of 23 U.S.C. Section 134; �itle 49 U.S.C. Chapter 531; and 142 U.S.C. 7504 and 7506(c)1; including but not limited to: a. Establishment of goals and objectives for the transportation planning process; 9 Comment [BE10]: New name for TCC Comment [BEll]: Added regional. Could refer to TJCOG, Triangle Transit, etc. Comment [BE12]: Changed to more inclusive language (previously only referenced CAMPO) . Comment [BE13]: Added Comment [BE14]: Changed to more inclusive language (previously only referenced CAMPO'. Comment [BE15]: Updated reference to public transportation U.S.C. Comment [BE16]: Added. References Clean Air Act requirements. 10 b. Review and approval of a Prospectus for transportation planning which defines work tasks and responsibilities for the various agencies participating in the transportation planning process; c. Review and approval of the transportation Unified Planning Work Program; d. (Review and approval of changes to the National Highway System, Functional Classification, and Metropolitan Planning Area boundary;( comment[BE17]:OldMOUincludes ` iuban area boundary". Urbanized area set by Census. Smoothed UZA no longer necessary. e. (Review and approval of the Comprehensive and Metropolitan Transportation Plans. As specified in General Statutes Section 136- 66.2(a), the Comprehensive Transportation Plan shall include the projects in the Metropolitan Transportation Plan as well as projects that are not included in the financially constrained plan or are anticipated to be needed beyond the horizon year as required by 23 U.S.C. Section 134. As specified in General Statutes Section 136- 66.2(d) revisions to the Comprehensive Transportation Plan may be required to be jointly approved by the North Carolina Department of Transportation and the MPO Board; Review and approval of the Transportation Improvement Program and changes to the Transportation Improvement Program. As specified in 23 U.S.C. Section 134(k), all federally funded projects carried out within the boundaries of a metropolitan planning area serving a transportation management area (excluding projects carried out on the National Highway System) shall be selected for implementation from the approved TIP by the metropolitan planning organization designated for the area in consultation with the State and any affected public transportation operator;) g. (Review and approval of planning procedures for air quality conformity and review and approval of air quality conformity determination for projects, programs, and plans;) h. (Review and approval of a Congestion Management Process;) i. (Review and approval of the distribution and oversight of federal funds designated for the Durham Urbanized Area under the provisions of MAP -21 and any other subsequent Transportation Auth Comment [BE181: Updated to reflect current names of plans and legislation. Comment [BE19]: Added reference to specific language for selection of TIP projects in Transportation Management Areas. Comment [BE20]: Added Comment [BE21]: Added Comment [BE22]: Added j. (Review and approval of a policy for public involvement for the DCHC MPO; _- Comment [BE23]: Added k. (Review and approval of an agreement between the MPO, the State, and public transportation operators serving the Metropolitan Planning Area that defines mutual responsibilities for carrying out the metropolitan planning process in accordance with 23 C.F.R. 450.314;1 Comment [BE24]: Added I. (Oversight of the Lead Planning Agency staff m. Revision in membership of the MPO Technical Committee hereinafter defined; n. Development and approval of committee bylaws for the purpose of establishing operating policies and procedures; 11 Comment [BE25]: Added o. (Review and approval of cooperative agreements with other transportation organizations, transportation providers, counties, and municipalities. comment [BE26]: Added. The membership of the MPO Board shall include: a. Two members of the Durham City Council; b. One member of the Chapel Hill Town Council; c. One member of the Carrboro Board of Aldermen; d. One member of the Hillsborough Board of Commissioners; e. One member of the Durham County Board of Commissioners; f. One member of the Orange County Board of Commissioners; g. One member of the Chatham County Board of Commissioners; h. One member of the North Carolina Board of Transportation; i. One member of the Triangle Transit Board of Trustees. Municipal and county public transit providers shall be represented on the MPO Board through their respective municipal and county local government board members. It shall be the responsibility of each member jurisdiction to appoint a representative and an alternate(s) to the MPO Board. A quorum of the MPO Board shall consist of a majority of the voting members whose votes together represent a majority of the possible weighted votes identified in the weighted vote schedule below. A majority vote shall be sufficient for approval of matters coming before the committee with the exception that a committee member may invoke the following weighted vote provisions on any matter: Government Body Votes City of Durham 8* Town of Chapel Hill 3 Durham County 2 Orange County 2 Town of Carrboro 1 Chatham County 1 Town of Hillsborough 1 N.C. Board of Transportation 1 Triangle Transit 1 Ca Comment [BE27]: Added to address MAP -21 requirement that transit providers be voting members of the MPO Board. Total 20 * 4 votes per representa Representatives from each of the following bodies will serve as non - voting members of the MPO Board: a. A representative of the Federal Highway Administration; b. A representative of the Federal Transit Administration;) c. Other local, regional, state, or federal agencies impacting transportation in the planning area at the invitation of the MPO Board. 12 Comment [BE28]: Proposed Weighted Voting is based on the current MOU, but gives Orange County an additional vote to be equivalent to Durham County (actual populations are very close), gives Chapel Hill one additional vote, and gives City of Durham two additional votes. Quorum is 6 members who represent 11 weighted votes. Comment [BE29]: Current MOU "A Division Adnuinistrator(s) of the Federal Highway Administration and/or the Federal Transit Administration, or their representative(s);" The MPO Board will meet as often as it is deemed appropriate and advisable. On the basis of a majority vote, the MPO Board may appoint members of the Board to act as Chair and Vice -Chair with the responsibility for coordination of the Board's activities. A member of the (Lead Planning Agency staff will serve as Secretary to the Board and will Comment [BE30]: Changed frorn City of work cooperatively with the staff of other jurisdictions. Durham Department of Transportation 10. A MPO Technical Committee shall be established with the responsibility of general review, guidance and coordination of the transportation planning process for the planning area and with the responsibility for making recommendations to the respective local, state, and federal governmental agencies and the MPO Board regarding any necessary actions relating to the continuing transportation planning process. The MPO Technical Committee shall be responsible for development, review and recommendations for approval and changes to the Prospectus, Unified Planning Work Program, Transportation Improvement Program, National Highway System, Functional Classification, Metropolitan Planning Area boundary, Metropolitan Transportation Plan, and Comprehensive Transportation Plan, for planning citizen participation, and for documenting reports of the transportation study. Membership of the MPO Technical Committee shall include technical representatives from local and state agencies directly related to and concerned with the transportation planning process for the planning area. Representatives will be designated by the chief executive officer of each represented agency. (Departments or divisions within local and state agencies that should be represented on the MPO Technical Committee include, but are not limited to, those responsible for transportation planning, land use planning, transportation operations, public works and construction, engineering, public transportation, environmental conservation and planning, bicycle and pedestrian planning, and economic development.) Initially, the membership shall include, but not be limited to, the following: a. The City of Durham 5 representatives b. The Town of Chapel Hill 3 representatives c. The Town of Carrboro 2 representatives Comment [BE31]: Added. 13 d. The Town of Hillsborough 1 representative e. Durham County 3 representatives f. Orange County I3l representatives Comment [BE32]: Increased to 3 to be equal g. Chatham County 1 representative with DurtranrCounty. h. The N.C. Department of Transportation 5 representatives i. Triangle J Council of Governments 1 representative j. Duke University 1 representative k. N.C. Central University 1 representative I. The University of North Carolina 1 representative m. The Raleigh- Durham Airport Authority 1 representative n. Triangle Transit 1 representative o. The Research Triangle Park Foundation 1 representative p. �he N.C. Department of the Environment and 1 representative Natural Resources) Comment [BE33]: Added due toairqualityand Merger Process roles �he City of Durham's membership shall not include members of the Lead Planning Agency staff.) In addition to voting membership, the following agencies shall have non - voting membership: a. �he Federal Highway Administration b. The Federal Transit Administration c. �he U.S. Army Corps of Engineers d. The U.S. Environmental Protection Agency e. The U.S. Fish and Wildlife Service f. The N.C. Department of Cultural Resources g. The N.C. Department of Commerce h. �he U.S. Department of Housing and Urban i. �he N.C. Railroad Company j. The N.C. Trucking Association k. �he N.C. Motorcoach Association I. (Regional Transportation Alliance 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative 1 representative The MPO Technical Committee shall meet when it is deemed appropriate and advisable On the basis of a majority vote, the MPO Technical Committee may appoint voting members of the Committee to act as Chair and Vice -Chair with the responsibility for coordination of the Committee's activities. 11. The Durham City Council, Chapel Hill Town Council, Carrboro Board of Aldermen, Hillsborough Board of Commissioners, Durham County Board of Commissioners, Orange County Board of Commissioners, and Chatham County Board of Commissioners shall serve as the primary means for citizen input to the continuing transportation planning Comment [BE34]: Added Comment [BE35]: Current MOU says 2 from USDOT. Proposed MOU specifically requests one front FHWA and one front FTA. Comment [BE36]: Added —all have role in Merger Process Comment [BE37]: Added due to Livability Initiative. Comment [BE38]: Added to incorporate freight interests. Comment [BE39]: Added as a substitute for the Greyhound membership currently in the TCC bylaws. Represents private chatter bus operators. Comment [BE40]: Added to incorporate economic development interests. 14 process. During the Metropolitan Transportation Plan reevaluation, citizen involvement in the planning process shall be encouraged during re- analysis of goals and objectives and plan formation. This citizen involvement will be obtained through IproceduresL_ Comment [BE41]: Deleted "...goals and outlined In the MPO's policy for UbIIC nVOIVement. objectives surveys, neighborhoodfonuns,andpublic y I p hearings in accordance with..." Comment [BE42]: Changed from "North The MPO Board may also receive public input or hold public hearings as may also be Carolina Highway Action Plan" required by federal or state law. Section II It is further agreed that the subscribing agencies will have the following responsibilities, these responsibilities being those most logically assumed by the several agencies: he Municipalities and the Counties Comment [BE43]: Condensed into oneSection . Current MOU includes identical language for all seven municipalities and counties. The municipalities and the counties will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. The municipalities and the counties shall coordinate zoning and subdivision approval within their respective jurisdictions in accordance with the adopted Metropolitan Transportation Plan and the Comprehensive Transportation Plan. Additionally, the City of Durham will serve as the Lead Planning Agency for the transportation planning process in the Planning Area. �he municipalities and the counties will participate in funding the portion of the costs of the MPO's work program not covered by federal or state funding as approved by the MPO Board. The portion to be paid by each municipal and county member government will be based upon its pro rata share of population within the MPO Planning Area, utilizing the most recent certified North Carolina Office of State Planning municipal and county population estimates. In addition, MPO members may also voluntarily contribute additional funds for other purposes such as to participate in funding the costs of special studies, or other specialized services as mutually agreed upon. Comment [BE44]: Added. uses same language as CAMPO. (Failure to pay the approved share of costs shall invalidate the MPO's Unified Planning Work Program and annual MPO self- certification as required by 23 CFR 450.334. Failure to certify shall result in the withholding of transportation project funds to the metropolitan planning area in accordance with federal law. In order to avoid this, the MPO Board shall amend the Unified Planning Work Program.) comment [BE46]: Added. The municipalities and the counties receiving federal transportation funding designated for the Durham Urbanized Area as approved by the MPO Board through the Unified Planning Work Program shall comply with adopted reporting and oversight procedures. L comment [BEas]: Addeo North Carolina Department of Transportation 15 The Department will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. The Department, to the fullest extent possible and as permitted by existing state and federal regulations, will provide assistance in the protection of necessary rights -of -way for those transportation facilities) designated in the adopted Metropolitan Transportation Plan and Comment [BE47]: Chmgedfroin Comprehensive Transportation Plan. "thoroughfares" Iriangle Transit Triangle Transit will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Triangle Transit shall comply with adopted reporting and oversight procedures for the receipt of federal transportation funding designated for the Durham Urbanized Area as approved by the MPO Board through the Unified Planning Work Program.) Comment [BE48]: Added. Section III Parties to this Memorandum of Understanding may terminate their participation in the continuing transportation planning process by giving thirty (30) days written notice to the other parties prior to the date of termination. If any party should terminate participation, this Memorandum of Understanding shall remain in force and the Durham - Chapel Hill - Carrboro Metropolitan Planning Organization shall continue to operate as long as 75% or more of the population within the Metropolitan Planning Area is represented by the remaining members. For the purpose of determining 75% representation, the populations within incorporated areas are represented by the respective municipal governments and the populations within the unincorporated areas are represented by the respective county governments. Section IV In witness whereof, the parties of this Memorandum of Understanding have been authorized by appropriate and proper resolutions to sign the same, the City of Durham by its (Mayo , the Town of Chapel Hill by its Mayor, the Town of Carrboro by its Mayor, the Town of Hillsborough by its Mayor, Durham County by its Chair, Orange County by its Chair, Chatham County by its Chair, and the Secretary of Transportation on behalf of the Governor of the State of North Carolina and the North Carolina Department of Transportation, this the _ day of --,2013. (Seal) City of Durham By Clerk 10 Mayor Comment [BE49]: Cmzent MOU says "City Manager" for City of Durham only (Seal) Town of Chapel Hill By — Clerk Mayor (Seal) Town of Carrboro By Clerk Mayor (Seal) Town of Hillsborough By — Clerk Mayor (Seal) County of Durham By Clerk Chair (Seal) County of Orange By Clerk Chair (Seal) County of Chatham Clerk By_ 11 Chair 16 (Seal) Clerk (Seal) By Triangle Transit Chair North Carolina Department of Transportation By Secretary 12 17 Attachment 4 NORTH CAROLINA DURHAM- CHAPEL HILL- CARRBORO METROPOLITAN PLANNING ORGANIZATION MEMORANDUM OF UNDERSTANDING for CONTINUING, COOPERATIVE, AND COMPREHENSIVE TRANSPORTATION PLANNING between THE GOVERNOR OF THE STATE OF NORTH CAROLINA, CITY OF DURHAM, TOWN OF CHAPEL HILL, TOWN OF CARRBORO, TOWN OF HILLSBOROUGH, COUNTY OF DURHAM, . COUNTY OF ORANGE, COUNTY OF CHATHAM, AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION in cooperation with THE UNITED STATES DEPARTMENT OF TRANSPORTATION September 10, 1993 WITNESSETH THAT W WHEREAS, Chapter 136, Article 3A, Section 136- 66.2(a) of the General Statutes of North Carolina require that: NEach municipality with the cooperation of the Department of Transportation, shall, develop a comprehensive plan for a street system that will serve present and anticipated volumes of vehicular traffic in and around the municipality. The plan shall be based on the best -information available including, but not limited to, population growth, economic conditions and prospects, and patterns of land development in and around the municipality and shall provide for the safe and effective use of streets and highways through such means as parking regulations, signal systems, and traffic signs, markings, and other devices. The Department of Transportation may provide financial and technical assistance in the preparation of such plans. "; and, 19 DCHC MOU Page 2 WHEREAS, the said Chapter 136, Article 3A, Section 136- 66.2(b) provides that: "After completion and analysis of the plan, the plan may be adopted by both the governing body of the municipality and the Department of Transportation as the basis for future street and highway improvements in and around the municipality. As a part of the plan, the governing body of the municipality and the Department of Transportation shall reach an agreement as to which of the existing and proposed streets and highways included in the plan will be a part of the State highway system and which streets will be part of the Municipal street system. As used in this article, the State highway system shall mean both the primary highway system of the State and the secondary road system of the State within municipalities. "; and, WHEREAS, the said Chapter 136, Article 3A, Section 136.66.2(d) provides that: "Either the municipality or the Department of Transportation may propose changes in the plan 'at any time by giving notice to the other party, but no change shall be effective until it is adopted by both the Department of Transportation and the municipal governing board."; and, WHEREAS, Section 134(a) of Title 23 United States Code states: it is in the national interest to encourage and promote the development of transportation systems, embracing various modes of transportation in a manner which will efficiently maximize mobility of people and goods within and through urbanized areas and minimize transportation - related fuel consumption and air pollution. To accomplish this objective, metropolitan planning organizations, in cooperation with the State, shall develop transportation plans and programs for urbanized areas of the State. Such plans and programs shall provide for the development of transportation facilities (including pedestrian walkways and bicycle transportation facilities) which will function as an inter - modal. transportation system for-the State, the metropolitan areas, and the Nation. The process for developing such plans and programs shall provide for consideration of all modes of transportation and shall be continuing, cooperative, and comprehensive to the degree appropriate, based on the complexity of the transportation problems. "; and, 20 DCHC MOU Page 3 WHEREAS, a transportation planning process includes the operational procedures and working arrangements by which short and long -range transportation plans are soundly conceived and developed and continuously evaluated in a manner that will: 1. Assist governing bodies and official agencies in determining courses of action and in formulating attainable capital improvement programs in anticipation of community needs; and, 2. Guide private individuals and groups in planning their decisions which can be important factors in the pattern of future development and redevelopment of the area; and, WHEREAS, it is the desire of these agencies that a continuing, cooperative; and comprehensive transportation planning process, be established for the DURHAM - CHAPEL HILL-- CARRBORO Urban Area to comply with Title 23 U.S.C. 134; and Sections 3(a)(2), 4(a), 5(g)(1), and 5 (1) of the Federal Transit Act of 1991, and the Internmodal Surface Transportation Efficiency Act of 1991 {49 U.S.C. 1602(a)(2), 1603(a), 1604(g)(1), and 1604(1)1. NOW THEREFORE the following MEMORANDUM OF UNDERSTANDING is made: Section I. It is hereby agreed that the CITY OF DURHAM, TOWN OF CHAPEL HILL, TOWN OF CAR BORO, TOWN OF HILLSBOROUGH, COUNTY OF DURHAM, COUNTY OF ORANGE, COUNTY OF CHATHAM, AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION in cooperation with the - UNITED. STATES DEPARTMENT OF TRANSPORTATION, - will participate in a .continuing transportation planning process with responsibilities and undertakings as related in the following paragraphs: 1. The Durham -- Chapel Hill - Carrboro Planning Area (as defined by the Metropolitan Area Boundary) will be the Durham - Chapel Hill- Carrboro Urbanized Area, as defined by the United States Department of Commerce, Bureau of the Census, plus that area beyond the existing urbanized area boundary that is expected to become urbanized or be affected by urban policies within a twenty year planning period. 2. The Durham - -Chapel Hill- Carrboro Metropolitan Planning Organization (DCHC MPO) for the Durham- Chapel Hill- Carrboro Urban Area shall include the boards of general purpose local government - the Durham City Council, Chapel Hill Town Council, Carrboro Board of Aldermen, Hillsborough Board of Commissioners, Durham County Board of Commissioners, Orange County Board of Commissioners, and Chatham County Board of Commissioners; the North Carolina Department of Transportation; a Transportation Advisory Committee hereinafter defined; a Technical Coordinating Committee 21 DCHC MOU Page 4 hereinafter defined; and the various agencies and units of local, State, and federal government participating in transportation planning for the area. 3. The Metropolitan Area Boundary (MAB) will be periodically reviewed and revised in light of new developments, basic data projections for the current planning period, and as may otherwise be required by federal and State laws. 4. The continuing transportation planning process will be a Cooperative one and all planning discussions will be reflective of and responsive to the programs of the North Carolina Department of Transportation, and to the comprehensive plans for growth and development of the Municipalities of Durham, Chapel Hill, Carrboro, and Hillsborough; and the Counties of Durham, Orange, and Chatham. Attention will be given to cooperative planning with the Capital Area Metropolitan Planning organization (CAMPO) S. The continuing transportation- planning process will be in accordance with the intent, procedures, and programs of Title VI of the Civil. Rights Act of 1954, as amended. 6. Transportation policy decisions within the Planning Area are the shared responsibility of the Transportation Advisory Committee, the N. C. Board of Transportation, and participating local governments. - 7. Transportation plans and programs, and land use policies.and programs, for the planning area, having regional impacts, will be coordinated with the Triangle Transit Authority (TTA), the Capital Area Metropolitan Planning organization (CAMPO), and the Triangle J Council of Governments. 8. A TRANSPORTATION ADVISORY COMMITTEE (TAC) is hereby established with the responsibility for cooperative transportation planning decision making for the Durham - Chapel Hill- Carrboro Metropolitan Planning organization (DCHC MPO). The Transportation Advisory Committee shall have the responsibility for keeping the policy boards informed of the status and requirements of the transportation planning process; assisting in the dissemination and clarification of the decisions, inclinations, and policies of the policy boards; and for providing opportunities .for citizen participation in the transportation planning process. The TRANSPORTATION ADVISORY COMMITTEE will be responsible for carrying out the provisions of 23 U.S.C. 134; and Sections 5(L) and 8(a) and 8(c) of the Urban Mass Transportation Act of 1964 as amended {49 U.S.C. 1604(l) and 1607(a) and 22 DCHC MOU Page 5 1607(c)l; including, but not limited to: a. Establishment of goals and objectives for the transportation planning process; b. Review and approval of a Prospectus foJr transportation planning which defines work tasks and responsi,bi1i,ties for the various agencies participating in the transportation planning process; C. Review and recommendation of changes to the National Highway, System, Functional Classification, Urban Area Boundary, and Metropolitan Area Boundary; d. Review and approval of the transportation Unified Planning Work Program (UPWP); e. Review and approval of the comprehensive transportation plan and any changes to the Plan. (The Thoroughfare Plan is an element of the comprehensive transportation plan, and as required by General Statutes' Section 136- 66.2(d) revisions in the Thoroughfare Plan must be jointly approved by the local governing boards and the North Carolina Department of Transportation); f. Review and approval of the Transportation Improvement Program and changes to the Transportation Improvement Program for multi -modal capital and operating expenditures and to insure coordination between local and State capital and operating improvement programs; g. Revision in membership of the Technical Coordinating Committee hereinafter defined; and h. Development and approval of committee bylaws for the purpose of establishing operating policies and procedures. The membership of the TRANSPORTATION ADVISORY COMMITTEE shall include: a. Two.members of the Durham City Council; b. One member of the Chapel Hill Town Council; c. one member of the Carrboro Board of Aldermen; d. One member of the Hillsborough Board of Commissioners; e. one member of the Durham County Board of Commissioners; f. One member of the Orange County Board of Commissioners; 23 DCHC Mou Page 6 g. one member of the Chatham County ]Board of Commissioners; and h. one member of the North Carolina Board of Transportation. It shall be the responsibility of each member jurisdiction to appoint a representatives) and an alternate(s) to the Transportation Advisory Committee. A quorum of the Transportation Advisory Committee shall consist of a majority of the voting members whose votes together represent a majority of the total possible weighted votes identified in the weighted vote schedule below. A majority vote shall be sufficient for approval of matters coming before the. committee with the exception that a committee member may invoke the following weighted vote provisions on any matter: Governmental _'Body Votes City of Durham 6* Town of Chapel Hill 2 Durham County 2 Town of Carrboro 1 Town of Hillsborough 1 Orange County I Chatham County 1 N. C. Board of Transportation..- ....1 _ Total 15 * Three (3) votes per representative Representatives from each of the following bodies Vil,l serve as non - voting members of the Transportation Advisory Committee: -- A Division Administrator(s) of the Federal. Highway Administration and /or the Federal Transit Administration, or their representative(s); - A member of the Triangle Transit Authority (TTA) Board of Trustees; and - other local, regional, state, or federal agencies impacting transportation in the planning area at the invitation of the TAC. 24 DCHC MOU Page 7 The Transportation Advisory Committee will meet as often as it is deemed appropriate and advisable. on the basis of a majority vote, the Transportation Advisory Committee may appoint members of the Committee to act as Chair and Vice - Chair with the responsibility for coordination of the Committee's activities. A member of the staff of the City of Durham Department of Transportation will serve as Secretary to the Committee and will work cooperatively with the staff of other jurisdictions. 9. A TECHNICAL COORDINATING COMMITTEE (TCC) shall be established with the responsibility of general review, guidance, and coordination of the transportation planning process for the Planning Area and with the responsibility for making recommendations to the respective local, State, and federal governmental agencies and the Transportation Advisory Committee regarding any necessary actions relating to the continuing transportation planning process. The TCC shall be responsible for development, review, and recommendation for approval and changes to the Prospectus, Unified Planning Work Program, Transportation Improvement Program, National Highway System, Functional Classification, Urban Area Boundary, the Metropolitan Area Boundary, and the Comprehensive Transportation Plan, for planning citizen participation, and for documenting reports of the transportation study. Membership of the Technical Coordinating Committee shall include technical representatives from local. and State agencies directly related to and concerned with the transportation planning 'proC-e -ss for the Planning Area. Representatives will be designated by the chief executive officer of each represented agency. Initially, the membership shall include, but not be limited to, the following: a. The City of Durham b. The Town of Chapel Hill c. The Town of Carrboro d. The Town of Hillsborough e. Durham County f. orange County g. Chatham County h. The N. C. Department of Transportation (5 representatives) (3 representatives) (2 representatives) (1 representative) (3 representatives) (2 representatives) (1 representative) (5 representatives) i. Triangle "J" Council of Governments j. Duke University k. N. C. Central University 1. The University of North Carolina m. The Raleigh- Durham Airport Authority n. The Triangle Transit Authority o. The Research Triangle Park Foundation 25 DCHC MOU Page 8 (1 representative) (I representative) (1 representative) (1 representative) (1 representative.) (1 representative) (1 representative) In addition to voting membership, the U. S. Department of Transportation shall have two (2) non- voting representatives. The Technical Coordinating Committee shall meet when it is deemed appropriate and advisable. on the basis of majority vote of its membership, the Technical Coordinating Committee may appoint voting members of the Committee to act as Chair and Vice -Chair with the responsibility for coordination of the Committee's activities. 10. The Durham City Council, Chapel Hill Town Council, Carrboro Board of Alderman, Hillsborough Board of Commissioners, Durham County Board of Commissioners, orange County Board of Commissioners, and Chatham County Board of Commissioners shall serve as the primary means for citizen input to the continuing transportation planning process. D4ring the comprehensive transportation plan reevaluation, citizen involvement in the planning process shall be encouraged during re- analysis of goals and objectives and plan formation. This citizen involvement will be obtained through goals and objectives surveys, neighborhood forums, and public hearings in accordance with procedures outlined in the "North Carolina Highway Action Plan." The Transportation Advisory Committee may also receive public input or hold public hearings as may also be required by federal or State law. 26 DCHC MoU Page 9 Section II_ It is further agreed that the subscribing agencies will have the following responsibilities, these responsibilities being those most logically assumed by the several agencies: City of Durham The Department of Transportation of the City of Durham will serve as the LEAD PLANNING AGENCY for the transportation planning process in the Planning Area and will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, the City shall coordinate zoning and subdivision approvals within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan. Town of Chapel dill The Town of Chapel Hill will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, the Town shall., coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan. Town-of Carrboro The Town of Carrboro will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, the Town shall, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan.. Town-of Hillsborough The Town of Hillsborough will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, the Town shall, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan. Durham County Durham County will assist in the transportation planning process by providing planning assistance, data, and inventories in 27 DCHC MOU Page 10 accordance with the Prospectus. Additionally, Durham County shall, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan. Orange Count orange County will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, Orange County shall, coordinate zoning and subdivision - approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan_ Chatham Count Chatham County will assist in the transportation. planning process by providing planning assistance, data, and inventories in accordance with the Prospectus. Additionally, Chatham County shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Comprehensive Transportation Plan and the mutually adopted Transportation Plan. North Carolina Department of Transportation The Department will assist in the transportation planning process by providing planning assistance, data, and inventories - -- in accordance with the Prospectus. The Department, to. the _ fullest extent possible and as permitted by existing State and federal regulations, will provide assistance in the protection of necessary rights-of-way for those thoroughfares designated in the adopted Comprehensive Transportation Plan and the mutually adopted Thoroughfare Plan. Section III. Parties to this Memorandum of Understanding may terminate their participation in the continuing transportation planning process by giving 30 days written notice to the other parties prior to the date of termination. If any party should terminate participation, this Memorandum of Understanding shall remain in force and the Durham - Chapel Hill- Carrboro Metropolitan Planning Organization shall continue to operate as long as 75% or more of the population within the Metropolitan Area Boundary is represented by the - remaining members. For the purpose of determining 750 representation, the populations within incorporated areas are represented by the respective municipal governments and the populations within the unincorporated areas are represented by the respective county governments. �a DCHC MOU Page 11 Section IV. I In witness whereof, the Secretary of Transportation, on behalf of the Governor of the state of North Carolina has signed this Memorandum of Agreement and the parties of this Memorandum of Understanding have been authorized by appropriate and proper resolutions to sign the same, the City of Durham by its City Manager, the Town of Chapel Hill by its Mayor, the Town of Carrboro by its Mayor, the Town of Hillsborough by its Mayor, Durham County by its Chair, orange County by its Chair, Chatham County by its Chair, and the North Carolina-Department ransportation by the Se retary of Transportation, this day of 19. Policy_ of City of Durham. (a) THE CITY OF DURHAM OPPOSES THE PRACTICE OF APARTHEID IN THE REPUBLIC OF SOUTH AFRICA AND URGES EACH OF ITS CONTRACTORS TO REFRAIN FROM INVESTING OR DOING BUSINESS IN THE REPUBLIC OF SOUTH AFRICA. (b) The City of Durham opposes discrimination an the basis of race and sex and urges all its contractors to provide a fair opportunity for minorities and women ip cipate in their, work force and a`s subcontractors and p)der City contracts. '1101 iicrrri. (Seal) TOWN OF OF CHAPEL HILL Mayor TOWN OF CARREORO By , M or 'his Instrument has boan preoud'tact in the manner reg6ired by the Local Gwierrirnent 8udge1 d isA Comm Ac-t. f f (Seal) fl Cl (Seal) k,,,, 'E • By 0 Clerk (Seal) Deputy Clerk (Seal) Clerk 29 DCHC MOU Page 1.2 TOWN OF HILLSBOROUGH � 1 ►� . L_� . ai►aa. -- COUNTY OF ORANGE By E 14 Chair Is GOVERNOR OF THE STATE OF NORTH CAROLINA AND THE NORTH CAROLINA DEPAR ENT OF TRANSPORTATION By Se retary of Transportation Approved for Execution for Michael Easley, Attorney General 2 By 7--� qgt'ImD (k da Assistant Attor ey Ge eral