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Home My WebLink AboutNN ORD-1997-041 Capital Project Ordinance - Emergency Generators t ORANGE COUNTY �� 9 .,►., pt�� BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 1997 Action Agenda Item No. q_q SUBJECT: Capital Project Ordinance-Emergency Generators DEPARTMENT: Emergency Management/Budget PUBLIC HEARING: (Y/N) ram BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Nick Waters, x3030 Capital Project Ordinance Donna Dean, x2151 School Shelter Floor Plans Scope of Work TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 9684501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider adopting a capital project ordinance that will provide funding to perform electrical work to make two school buildings ready to serve as emergency shelters, and to accomplish other emergency preparedness improvements. BACKGROUND: The 1997-2007 Recommended Capital Improvements Plan included a $300,000 project intended to provide for permanent installation of generators at two schools that serve as emergency shelters during natural disasters or other periods of severe weather. At their August 1997 work session,the Board directed staff to examine other less expensive options to enhance the County's emergency shelter capabilities. Emergency Management staff have worked with staff from the two school systems, the Planning & Inspections Department, and the American Red Cross to develop estimates of the costs of upgrading electrical wiring at Chapel Hill High School and C.W. Stanford Middle School to prepare them for operation as shelters with power for heat, lights,cooking, and refrigeration. Floor plans of the shelter areas proposed at each school by the Red Cross are attached. The buildings would be made "generator ready" -in other words, all electrical circuits would be in place so that generators could be leased and installed at both schools ahead of expected severe weather, when circumstances warrant. The Executive Director of the local Red Cross Chapter has explained that Red Cross would be responsible for arranging for generators, and for all other shelter operations, as they have done for many years. The estimated costs of electrical improvements needed are about $30,000- $35,000 per school. Staff also recommend that the Board include in the appropriation funds that may permit the County to obtain a surplus 15OKW generator at an estimated price of$10,000. This generator would substantially improve the County's in-house power generation capabilities. If trailer mounted, this generator could be transported to any building that has been made "generator ready". including the Emergency Management Building,the Whiffed Human services Center. or others that may be outfitted in the future. The total amount recommended for the Emergency Generator capital project for 1997-98 is $80,000. RECOMMENDATION(S): The Manager recommends that the Board adopt the proposed capital project ordinance. Emergency Generators Project Capital Project Ordinance Project Number 61.758 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for.improvements at Stanford Middle School and Chapel Hill High School to make these facilities generator ready in times of emergencies, and to purchase additional power generation equipment for use at other County facilities. This project will be financed with proceeds from the County's portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from General Fund(1997-98) 580.000 Section 4. The following amount is appropriated for this project: FEnergency Generators Capital Project S80,000 Section 5. This ordinance, originally adopted November 19, 1997, shall be in effect until June 30, 1998. Adopted this Wh day of November, 1997. �o co- lb ,. G � r` s • y �' 1 m: /' G l G FN. ,+W&P AA a ,N _230 2s5 232 . ._ FutAu " zza G YM PR►C CAS. � Cfk S F-Y ZZT ' E�C rp t��4 SCHOOL -- � 232 'AROLINA 224 • =26 Z 61 � Z�.�O 213 2Z3 R3 243$ HAND/CAPPED , sP�GJA L ,✓E�ays ELLS � T" r a 45 209 N �o T 8E 5 � � �as-r �i 1Zas C u XFa I cL 1 �- o, t� •o.. � 204 , r Covered Wa(k Covered Wa!►. i 1 6 ORANGE COUNTY PLANNING DEPARTMENT 306F REVERE ROAD HILLSBOROUGH. NORTH CAROLINA 27278 .. f.00•• Scope of Work To provide for the installation of one 400 amp, 3 phase, 10-208 volt manual transfer switch to feed one 400 amp, 3 ~`lase. 120-208 volt, 42 circuit panelboard. Equipment to be . .iizated adjacent to existing Main Distribution Panel in .. .. i ty room. Circuits identified as emergency backup shall derive -gym new panelboard. All 'loads transferred to new panelboard =1 be verified so as to not exceed 80% of new panelboard' s ;pity. Emergency circuits are to include but are not limited Minimum required lighting in shelter and kitchen areas. Refrigeration in kitchen area. Food heating equipment as needed in kitchen area. Minimum number of 120 volt receptacles for medical equipment in shelter area. All work to conform to the 1996 Nation Electrical Code any other applicable codes and or requirements S 5 C? �� 1 �i Cl 1 Commissioner Brown said she is pleased that Habitat for Humanity has decided to take these 2 lots for Habitat housing projects. 3 A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to approve 4 transferring two lots in Abbotts Colony in Chapel Hill from the Orange Community Housing Corporation to 5 Habitat for Humanity of Orange County, North Carolina, Inc. and authorized the Chair to execute a 6 Development Agreement with this agency on behalf of the Orange County HOME Consortium upon the 7 County Attomey's review and approval. 8 VOTE: UNANIMOUS 9 10 F. JOINT MASTER RECREATION AND PARKS PLAN WORK GROUP CHARGE AND 11 APPOINTMENTS 12 The Board reviewed the revised charge to the Joint Recreation and Parks Master Plan Work 13 Group and appointed members to the work group including the steering committee. 14 Commissioner Brown asked to appoint one more person to this group from the SportsPlex and 15 Commissioner Halkiotis volunteered to serve as this representative. 16 Commissioner Gordon asked that#8 be added to the charge for the reassessment of and 17 dedication of parkland when developments are approved. The Board decided to also add this to the list of 18 topics for discussion at the County Commissioners' Goal Setting Retreat next month. 19 A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve 20 the charge as amended and as stated on page of these minutes and to approve the 21 appointments as stated below: 22 23 NAME REPRESENTING 24 Margaret Brown Orange County Commissioners 25 Stephen Halkiotis SportsPlex 26 Patrick Mulkey, Ricky Hill Orange County Recreation and Parks Advisory Council 27 Leo Allison, Renee Price Orange County Planning Board 28 Wendy Olson Town of Hillsborough 29 Lee Pavao Town of Chapel Hill 30 Hank Anderson Town of Carrboro 31 Keith Cook Orange County School Board 32 Bea Hughes Werner Carrboro-Chapel Hill School Board 33 Barry Jacobs OWASA 34 Wendy Weiher Duke University 35 Ron Hyatt University of North Carolina 36 VOTE: UNANIMOUS 37 38 39 9. ITEMS FOR DECISION - REGULAR AGENDA 40 A. CAPITAL PROJECT ORDINANCE - EMERGENCY GENERATORS 41 Several questions were answered by EMS Director Nick Waters and Red Cross Director Bob 42 Lockwood. 43 A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to adopt 44 the capital project ordinance as stated below that will provide funding to perform electrical work to make two 45 school buildings ready to serve as emergency shelters, and to accomplish other emergency preparedness 46 improvements. 47 EMERGENCY GENERATORS PROJECT 48 Project#61-758 49 Revenue-Transfer from General Fund (1997-98) $ 80,000 50 Appropriation - Emergency Generators Capital Project $ 80,000 51 This Capital Project Ordinance provides funds for improvements at Stanford Middle School 52 and Chapel Hill High School to make these facilities generator ready in times of emergencies, and to 53 purchase additional power generation equipment for use at other County facilities. This project will be 54 financed with proceeds from the County's portion of the one-half cent sales tax. 4 1 A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve those 2 items on the Consent Agenda as stated below: 3 4 A. BICYCLE PLAN COMPONENT TASK FORCE 5 The County Commissioners approved the structure of a proposed Bicycle Plan Component Task 6 Force, its charge and schedule to guide the development of a Bicycle Component to the Transportation 7 Element of the Orange County Comprehensive Plan. 8 B. 'CERTIFICATION OF BOND REFERENDUM RESULTS 9 The Board officially accepted the report of the Board of Elections for the results of the November 10 4, 1997 bond referendum. 11 C. BOND PROCEEDS REIMBURSEMENT RESOLUTIONS 12 The Board adopted resolutions which will authorize reimbursement to the County for capital 13 project expenses that may be needed prior to scheduled bond sales from the proceeds of the sale of bonds. 14 D. HOME PROGRAM -ABBOTTS COLONY 15 This item was moved to the end of the Consent Agenda for separate consideration. 16 E. PROPERTY TAX REFUNDS 17 The County Commissioners approved nineteen (19) requests for tax refund as listed below in 18 accordance with N.C. General Statutes 105-381 and the Refund Resolution as approved by the Board on 19 September 16, 1997: 20 21 Name Account Nbr. Amount Refunded 22 Harold &Carolyn Anderson 210889 $ 73.43 23 Hogan, Cornelius D. E41101 49.66 24 Mayberry, Julie Ellen E34680 31.45 25 Wachovia Auto Leasing co. E22126 33.30 26 Centura Bank Leasing E16369 137.09 27 Sheila Byrd Perry D65897 12.77 28 Mazda American Credit D79401 195.22 29 GE Capital Auto Lease, Inc. E10713 196.74 30 Nationsbanc Dealer Leasing D79872 423.24 31 Southtrust Bank E21185 137.48 32 Centura Bank Leasing E16369 137.09 33 First Union Bank of N.C. D300315 391.85 34 Amy Thomas Laughhunn E5109 334.42 35 Amy Thomas Laughhunn E34233 300.72 36 GE Capital auto Lease, Inc. E10661 255.41 37 Cl Partners, LLC D68680 645.48 38 Cl Partners, LLC E16485 792.79 39 Cl Partners, LLC E16210 521.51 40 Hanna, Rebecca J. E40815 35.62 41 42 F. JOINT MASTER RECREATION AND PARKS PLAN WORK GROUP CHARGE AND 43 APPOINTMENTS 44 This item was moved to the end of the Consent Agenda for separate consideration. 45 46 G. CHANGE IN BOARD OF COUNTY COMMISSIONERS REGULAR MEETING 47 The Board approved adding to their regular meeting schedule a meeting for Saturday, December 48 6, 1997 at 8:30 a.m. at the Homestead Community Center in Chapel Hill . 49 VOTE ON THE CONSENT AGENDA: UNANIMOUS 50 51 52 ITEMS REMOVED FROM THE CONSENT AGENDA 53 D. HOME PROGRAM -ABBOTTS COLONY