HomeMy WebLinkAboutAgenda - 11-19-1997 - 9a • ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 19, 1997
Action Agenda
Item No. q_q
SUBJECT: Capital Project Ordinance -Emergency Generators
DEPARTMENT: Emergency Management/Budget PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
ATTACHMENT(S): INFORMATION CONTACT:
Nick Waters, x3030
Capital Project Ordinance Donna Dean, x2151
School Shelter Floor Plans
Scope of Work TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To consider adopting a capital project ordinance that will provide funding to perform
electrical work to make two school buildings ready to serve as emergency shelters, and to
accomplish other emergency preparedness improvements.
BACKGROUND: The 1997-2007 Recommended Capital Improvements Plan included a
$300,000 project intended to provide for permanent installation of generators at two schools that
serve as emergency shelters during natural disasters or other periods of severe weather. At their
August 1997 work session,the Board directed staff to examine other less expensive options to
enhance the County's emergency shelter capabilities.
Emergency Management staff have worked with staff from the two school systems, the Planning &
Inspections Department, and the American Red Cross to develop estimates of the costs of upgrading
electrical wiring at Chapel Hill High School and C.W. Stanford Middle School to prepare them for
operation as shelters with power for heat, lights, cooking, and refrigeration. Floor plans of the
shelter areas proposed at each school by the Red Cross are attached. The buildings would be made
"generator ready" - in other words, all electrical circuits would be in place so that generators could
be leased and installed at both schools ahead of expected severe weather, when circumstances
warrant. The Executive Director of the local Red Cross Chapter has explained that Red Cross
would be responsible for arranging for generators, and for all other shelter operations, as they have
done for many years. The estimated costs of electrical improvements needed are about $30,000-
$35,000 per school.
Staff also recommend that the Board include in the appropriation funds that may permit the County
to obtain a surplus 150KW generator at an estimated price of$10,000. This generator would
substantially improve the County's in-house power generation capabilities. If trailer mounted, this
generator could be transported to any building that has been made "generator ready". including the '
Emergency Management Building, the Whitted Human services Center. or others that may be
outfitted in the future. The total amount recommended for the Emergency Generator capital project
for 1997-98 is $80,000.
RECOMMENDATION(S): The Manager recommends that the Board adopt the proposed capital
project ordinance.
Emergency Generators Project
Capital Project Ordinance
Project Number 61-758
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for.improvements at Stanford Middle School
and Chapel Hill High School to make these facilities generator ready in times of
emergencies, and to purchase additional power generation equipment for use at other
County facilities. This project will be financed with proceeds from the County's
portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from General Fund(1997-98) S80,000
Section 4. The following amount is appropriated for this project:
Erergency Generators Capital Project S80,000
Section 5. This ordinance, originally adopted November 19, 1997,, shall be in effect until June
30, 1998.
Adopted this 19`h day of November, 1997.
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ORANGE COUNTY PLANNING DEPARTMENT
306F REVERE ROAD
HILLSBOROUGH. NORTH CAROLINA 27278
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Scope of Work
To provide for the installation of one 400 amp, 3 phase,
'0-208 volt manual transfer switch to feed one 400 amp, 3
r` 5 120-208 volt, 42 circuit panelboard. Equipment to be
:aced adjacent to existing Main Distribution Panel in
ty room.
Circuits identified as emergency backup shall derive
-rn new panelboard. All loads transferred to new panelboard
v. be verified so as to not exceed 80% of new panelboard' s
,pity.
Emergency circuits are to include but are not limited
Minimum required lighting in shelter and kitchen areas.
Refrigeration in 1 i ,c-hen area.
rood heating equipment as needed in kitchen area.
Minimum number of 120 volt receptacles for medical
equipment in shelter area.
All work to conform to the 1996 Nation Electrical Code
any other applicable codes and or requirements