HomeMy WebLinkAboutAgenda - 10-21-1997 - 9i 1
Orange County
Board of County Commissioners
Action Agenda
Item No q-i_
Action Agenda Item Abstract
Meeting Date: October 21, 1997
Subject:Budget Amendment#4
Department Public Hearing No
Budget Office Budget Amendment Needed No
Attachment(s) Information Contact
Proposed Budget Amendment Donna Dean ext.2150
Immunization Action Plan Grant Project Ordinance Telephone and Extension Number
Smart Start Grant Project Ordinance Hillsborough 732-8181
Senior Citizen Health Promotion Program Grant Chapel Hill 9684501
Project Ordinance Durham 688-7331
Letter of Request from Orange Grove Fire Department Mebane 227-2031
Commissioners Contingency Balance
Purpose
To consider proposed budget ordinance amendment and grant project ordinances.
Background
Department of Social Services
(1) The Department of Social Services has received an additional day care allocation from the State. The
additional$468,007 increases the amount available for day care spending in Orange County from$1,701,110
to $2,169,117. Currently,there are 634 children receiving day care assistance and these funds will allow the
department to provide services for those children for the remainder of the year. There are 27 children on
the waiting list. (see column#1,page 3)
Health Department
(2) The Environmental Division of the Health Department has received additional grant funding from the State.
The first grant, totaling $1,080, will be used to develop a "Risk and Hazard Reduction Handbook" to be
distributed to all day care operators in the County. Examples of subjects covered in this handbook range
from lead poisoning, identification, insect bite first aid, and poison control information and telephone
contacts. The second source of funds, a Food and Lodging grant in the amount of $988, will be used to
purchase computer equipment and/or software for this division. This amendment accepts the funds from
the State;no additional County funds-are required in order to receive them. (see column#2,page 3)
(3) Additional State Immunization Action Plan (IAP) moneys totaling$9,377 have been awarded to the Health
Department.These funds will be combined with the original grant award of$24,369 bringing the total grant
amount to $33,746. Grant moneys will off-set County costs of providing immunizations to children in
Orange County. It is anticipated that more than 4,500 childhood vaccines will be provided through the
Orange County Health Department this fiscal year. (see the attached Immunization Action Plan Grant
Project Ordinance)
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(4) Over the past few months,the Animal Control Division of the Health Department conducted several rabies
prevention clinics. These clinics were held in response to the Board of County Commissioners concerns
regarding the increased number of confirmed cases of rabies in Orange County. A total of$13,405 has been
spent to vaccinate 772 animals. Since these clinics were unanticipated, their cost was not a part of this
division's original 1997-98 budget. This budget amendment appropriates the total cost of the clinics from
the Commissioners'Contingency fund to the Animal Control division. (see column#4,page 3)
Cooperative Extension
(5) The Orange County Partnership for Young Children has awarded additional Smart Start funds to
Cooperative Extension Service. These funds, totaling$1,051, bring the total Smart Start funds available for
the Immunization Coalition to$26,000. Funds will be used to publicize the importance of immunizing all
children under the age of five and offer free clinics during evenings and weekends. No County funds are
required as match for this grant. The attached Smart Start Grant Project Ordinance reflects the receipt of
these moneys. (see attached Smart Start Grant Project Ordinance)
Department on Aging
(6) The Senior Citizen Health Promotion Program recently received two donations - one from the Friends of
the Chapel Hill Senior Center and the other from UNC Hospitals. The "Friends" gave Orange County
$5,178 for program support,such as supplies and other operating expenses,at the Chapel Hill Senior Center.
Moneys received from UNC will be used to initiate a walking program at each of the County's Senior
Centers. This donation, totaling $2,500, will purchase incentives for senior participants including t-shirts,
buttons, and water bottles. This amendment increases the four year grant project budget from $148,572 to
$156,250. (see attached Senior Citizen Health Promotion Program Grant Project Ordinance)
Orange Grove Volunteer Fire Department
(7) The Orange Grove Volunteer Fire Department is requesting an appropriation of$14,000 from their fund
balance. These funds will allow the department to rewire the station and install a propane generator. The
generator will make the station a self contained emergency shelter,capable of providing water,lights and
heat and/or air conditioning to the citizens of the Bingham Township.Attached is the letter of request from
Linwood Futrelle,President of the Department's Board of Directors.Available fund balance for this district
is sufficient to cover this appropriation. (see column#7,page3)
Transfers to Other Funds
(8) On October 6, 1997,the Board of County Commissioners adopted a grant project ordinance for the
COPSFAST 3 grant.Over a three year period, this grant funds approximately 75%of the cost of 6 new
deputies for the Sheriff's Department. The grant requires Orange County to provide the remaining 25%of
the positions'cost. This amendment budgets for a transfer from the General Fund to the Grant Project
Fund to cover the first year costs of$37,500. These funds are currently included in the Sheriff's Department
General Fund Operating Budget. (see column#8,page 3)
Recommendatios-
The Manager recommends that the Board of Commissioners approve the attached budget ordinance amendment
and grant project ordinances.
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Immunization Action Plan Program '
Grant Project Ordinance
Project Number 11-635
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Immunization Action Plan Program as awarded to the
Orange County Health Department by the North Carolina Department of Environment,
Health and Natural Resources.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document,the rules and regulations of the North Carolina Department of
Environment, Health and Natural Resources and the budget contained herein.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental-Immunization Action Plan $33,746
Section 4. The following amount is appropriated for this project:
Human Services-Immunization Action Plan(1997-98) $33,746
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
. S Full-Time Equivalent Public Health Nurse I position
This position is authorized through June 30, 1998. Subsequent funding in future years is
contingent upon the availability of grant funds.
Section 9. This project period begins July 1, 1997 and goes through June 30, 1998.
Section 10. This ordinance supersedes all previous Immunization Action Plan Program Grant Project
Ordinances.
Adopted this 21st day of October 1997.
F:\BUDGET\9798\ORDS9798\GRANTS\IMMUN.DOC
s
Smart Start Program
(Department of Social Services, Health Department,
Library, and Cooperative Services)
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter
159 of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services, Health , Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document,and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (DSS)-1993-94 $77,119
Intergovernmental(DSS)-1994-95 $259,953
Intergovernmental(DSS)- 1995-96 $347,780
Intergovernmental (DSS)-1996-97 $393,327
Intergovernmental (DSS).- 1997-98 $193,581
Intergovernmental(Health) - 1993-94 $43,777
Intergovernmental(Health)- 1994-95 $56,711
Intergovernmental (Health)-1995-96 $51,219
Intergovernmental(Health)-1996-97 $77,787
Intergovernmental(Health)- 1997-98 $48,532
Intergovernmental(Library)-1993-94 $10,721
Intergovernmental (Cooperative Extension)- 1994-95 $6,000
Intergovernmental(Cooperative Extension)- 1995-96 $17,880
Intergovernmental(Cooperative Extension)- 1996-97 $17,522
Intergovernmental (Cooperative Extension)- 1997-98 $32,000
Total Revenue $1,633,909
Section 4. The following prior years' grant funds have lapsed:
Intergovernmental (DSS)-1993-94 $77,119
Intergovernmental(DSS)- 1994-95 $259,953
Intergovernmental(Health) -1993-94 $43,777
Intergovernmental(Health)-1994-95 $56,711
I_ntergpvernmental(Library)-1993-94 $10,721
Intergovernmental(Cooperative Extension)- 1994-95 $6,000
Intergovernmental(Cooperative Extension)- 1995-96 $1788
Total $472,161
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Section 5. The following amounts remain appropriated for this project:
Human Services - DSS $934,688
Human Services-Health $177,538
Human Services-Cooperative Extension $49,522
Total Appropriation $1,161,748
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services as authorized by
the Orange County Board of County Commissioners on February 15, 1994.
.83 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on July 1, 1995.
.50 full time equivalent in the Cooperative Extension Department as authorized by the
Orange County Board of County Commissioners on June 30, 1997.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 1998. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances.
Adopted this 21 st day of October, 1997.
M:-budget\9798-ords\grant\smart.doc
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Senior Citizen Health Promotion Program
Grant Project Ordinance
y Project Number 11-671
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and
coordinated County health promotion and disease prevention program for citizens involving a
partnership of public agencies,University Health Affairs and private groups.
Section 2. The officers of the County are hereby directed to proceed with the grant project in accordance with the
mutual cooperation agreement between the County and the University of North Carolina at Chapel
Hill,as approved by the Board of County Commissioners on June 30, 1997.
Section 3. The following revenue is anticipated to be available to complete this project:
,Grant Funds (1994-95) $32,539
Grant Funds (1995-96) $37,498
Grant Funds (1996-97) $33,779
Grant Funds (1997-98) $52,434
Section 4. The Total Revenue $156,250
follo
wing amount is appropriated for this project:
Human Services-Senior Citizen Health Promotion $156,250
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed
accounting records to provide the accounting to the grantor agency.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in
carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full Time Equivalent knior Health Public Educator position associated with this grant project
This posifion is authorized through June 30, 1998. Subsequent funding in future years is contingent
upon the availability of grant funds.
Section 9. This ordinance supersedes all previous"Senior Citizen Health Promotion" Grant Project Ordinances.
Section 10.This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30,
1998.
Adopted this 21 st day of October 1997.
S
Orange Grove
Volunteer Fire Company
Tommy Holmes Chief
6800 Orange Grove Road Hillsborough, NC 27278
919-967-5858
September 17,1996
Donna Dean
Orange County Budget Office
Hillsborough, NC 27278
Dear Donna,
The Orange Grove Volunteer Fire Company requests that the reserve
funds, held by Orange County be released to the Fire Company. These
funds are needed to pay the cost of installing a 40KV propane generator
and the associated rewiring of our station.
This generator will make the Orange Grove Fire Station a fully self
contained emergency shelter, capable of providing a heated or cooled
environment. It will be fully self contained as this generator will power
the well, hot water heater and all lights in the facility. This will be the
only facility in Bingham Township capable of providing a fully self
contained shelter.
We request the sum of$14,000 be released in one payment as quickly as
possible. Total cost of the system is $17,300. We can provide the
additional amount from our operating budget. We currently expect
installation to be completed by mid November.
If I can provide further information or assistance, please feel free to
contact me at 962-5265._(linwood @unc.edu)
Sincerel
Linwood Futrelle
President, Board of Directors
Orange Grove Volunteer Fire Company
Commissioners Contingency
Fiscal Year 1997-98
Comments
Approved 7/01/97 $100,000
Appropriated 10/21/97 $13,405 Animal Control Rabies Clinics
Remaining Balance $86,595