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HomeMy WebLinkAboutAgenda - 10-21-1997 - 9g 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT —``�- Meeting Date: October 21, 1997 SUBJECT: Meeting Schedule for Calendar Year 1998 DEPARTMENT: County Commissioners PUBLIC HEARING: (Y/N) BUDGET AMENDMENT: (Y/N) vk ATTACHMENT(S): INFORMATION CONTACT: List of Dates Bill Crowther Memorandum TELEPHONE NUMBERS: --ext.2300 Hillsborough 732-8181 Chapel Hill 9684501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider for approval the regular meeting schedule for the Board of County Commissioners for calendar year 1998. BACKGROUND: In accordance with 143.318.12 of the General Statutes, a schedule of regular meetings shall be filed with the Clerk to the Board of County Commissioners. The schedule must show the date,time and place of each meeting. The calendar was presented on October 6 for discussion. Several changes to the schedule were approved. The calendar, as corrected,reflects one meeting with each of the towns of Hillsborough,Carrboro and Chapel Hill. One meeting will be held with each of the two school boards as well as one joint meeting. The location for two of the bimonthly work sessions was changed to the"NEW' Southern Human Services Center. All meetings will begin at 7:30 p.m.with the exception of June 8, 10 and 16. The June 18 meeting was moved forward to June 22 and the August 4 and September 29 meetings were canceled. The calendar attached to this abstract reflects the changes made by the County Commissioners. The meetings for the Assembly of Governments will be scheduled as needed. NOTE: As additional information,please refer to the attached memorandum from Mary Willis, Current Planning Supervisor to John Link, County Manager,with regard to the time schedule of review of Preliminary Plans at the June 22 regular meeting and the August 11 work session, and the approval of the August public hearing advertisement at the August 11 work session. These adjustments allow us to continue with plans to eliminate the August 4 regular meeting. RECOMMENDATION(S): Approve the Board of County Commissioners Meeting Calendar for 1998. 4 PROPOSED 2 Orange COUNTY BOARD OF COMMISSIONERS 1998 MEETING CALENDAR January 20 BOCC Regular Meeting at OWASA February 2 Joint Meeting with the Chapel Hill Town Council at the Homestead Community Center February 3 BOCC Regular Meeting at the New Courtroom in Hillsborough February 10 BOCC Bimonthly Work Session at the New Courtroom in Hillsborough February 17 BOCC Regular Meeting at OWASA February 23 Quarterly Public Hearing at New Courtroom in Hillsborough March 4 BOCC Regular Meeting at the New Courtroom in Hillsborough March 11 Joint Meeting with the two School Boards at the "NEW' Southern Human Services Ctr. March 17 BOCC Regular Meeting at the "NEW"Southern Human Services Center March 31 Joint Meeting with the Carrboro Board of Aldermen at the"NEW"Southern Human Services Center April 7 BOCC Regular Meeting at the New Courtroom in Hillsborough April 8 Joint Planning Area Public Hearing at the "NEW" Southern Human Services Center April 14 BOCC Bimonthly Work Session at the New Courtroom in Hillsborough April 21 BOCC Regular Meeting at the "NEW' Southern Human Services Center May 6 BOCC Regular Meeting at the New Courtroom in Hillsborough May 12 Joint Meeting with the Town of Hillsborough Commissioners at the New Courthouse in Hillsborough May 19 BOCC Regular Meeting at the"NEW" Southem Human Services Center May 26 Quarterly Public Hearing at New Courtroom in Hillsborough May 28 Budget Presentation and Public Hearing at New Courtroom in Hillsborough June 2 BOCC Regular Meeting at the New Courtroom in Hillsborough June 4 Budget Public Hearing at the"NEW" Southem Human Services Center June 8 BOCC Budget work Session at the New Courtroom in Hillsborough June 9 BOCC Budget Work Session at the "NEW" Southern Human Services Center June 10 BOCC Budget Work Session at the New Courtroom in Hillsborough June 16 BOCC Budget Work Session at the New Courtroom in Hillsborough June 22 BOCC Regular Meeting at the "NEW" Southern Human Services Center August 11 BOCC Bimonthly Work Session at the "NEW"Southern Human Services Center August 18 BOCC Regular Meeting at the "NEW" Southern Human Services Center August 24 Quarterly Public Hearing at New Courtroom in Hillsborough September 1 BOCC Regular Meeting at the New Courtroom in Hillsborough September 1S BOCC Regular Meeting at the"NEW" Southern Human Services Center September 30 Joint Meeting with the Orange County School Board at New Courtroom in Hillsborough October 6 BOCC Regular Meeting at the New Courtroom in Hillsborough October 7 Joint Planning Area public hearing at the "NEW"Southern Human Services Center October 13 BOCC Bimonthly Work Session at the New Courtroom in Hillsborough October 20 BOCC Regular Meeting at the "NEW" Southern Human Services Center ` November 4 BOCC Regular Meeting at the New Courtroom in Hillsborough 3 November 10 Joint Meeting with the Chapel Hill/Carrboro School Board at the "NEW" Southern Human Services Center November 17 BOCC Regular Meeting at the "NEW" Southem Human Services Center November 23 Quarterly Public Hearing at New Courtroom in Hillsborough December 1 BOCC Regular Meeting at the New Courtroom in Hillsborough December 5 BOCC Goal Setting Retreat (location to be announced) December 8 BOCC Bimonthly Work Session at the "NEW" Southern Human Services Center December 15 BOCC Regular Meeting at the "NEW" Southern Human Services Center MEETING TIMES: ALL meetings except the three budget work sessions will begin at 7:30 p.m. The budget work sessions will begin at 4:00 p.m. (June 8, 10, 16) NACo Legislative Conference in Washington- February 27- March 3, 1998 NACo Annual Conference in Portland, Oregon-July 17-21 NCACC Legislative Briefing in Raleigh-June 3 NCACC Annual Conference in Charlotte-August 13-16 MEETING LOCATIONS: All meetings held in the New Courthouse will be held in the "New Courtroom"first floor of the new courthouse in Hillsborough. All meetings designated "NEW"Southern Human Services Center will be held in the Commissioners Meeting Room of this facility located on Homestead Road. 4 MEMORANDUM TO: John Link,County Manager FROM: Mary Willis,Current Planning Supervisor DATE: October 13,1497 SUBJECT: BOCC Calendar-Elimination of First Meeting in August Copies: Marvin Collins,Planning Director The purpose of this memorandum is to inform you of the need for scheduling adjustments due to elimination of the first regular meeting of the Board of Commissioners in the month of August. Scheduling adjustments are needed in two areas. First, Preliminary Plan approval are time sensitive,and must be approved within 45 days of the Planning Board recommendation. Second, it has been the practice of Orangc County to approve public hearing notices at the fast meeting of the month of the hearing. The current schedule allows time for the advertisement for the August public hearing to be revised,if necessary,prior to publication in newspapers. Compliance with ordinance requirements and current practices will be maintained if: 1. Preliminary Plans reviewed by the Planning Board at its June meeting are considered by the Board of Commissioners at its June 22 regular meeting,unless the applicant agrees in writing to waive the 45-day time limit; 2. Preliminary Plans reviewed by the Planning Board at its July meeting are considered by the Board of Commissioners at its August 11 Work Session,unless the applicant.agrees in writing to waive the 45-day time limit;and 3. The advertisement for the August public hearing is approved at the August 11 work session. Since advertisement must be published on August 12,any changes must be known in advance. the advertisement could be included in a Manager's report,and communication could occur between Board members and staff to make sure that all concerns are addressed and corrections made prior to formal action by the Board of Commissioners. I am not aware of any other scheduling adjustments which will be needed. Please let me know if you have any questions.