HomeMy WebLinkAboutNS ORD-1997-036 COPSFAST Grant Award and Grant Project Ordinance t � Q 'y - c> 3 47
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 6, 1997
Action Agenda
Item No. 9_ 6
SUBJECT: COPSFAST Grant Award
DEPARTMENT: Sheriff PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
ATTACHMENT(S): INFORMATION CONTACT:
COPSFAST 3 Grant Project Ordinance Major Don Truelove, ext 2900
Estimated Cost Projections
8/14/97 Grant Award Announcement
4/97 COPS Application Form TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 9684501
Durham 688-7331
Mebane 227-2031
PURPOSE: To accept a three year grant from the US Department of Justice, Office of Community
Oriented Policing Services.
BACKGROUND: The US Department of Justice,Office of Community Oriented Policing Services
(COPSFAST)provides funding for community oriented officers in jurisdictions with populations of
less than 50,000. Since fiscal year 1995-96,the Orange County Sheriff's Department has received
two such awards. These monies have been used to partially fund three Deputy I positions. The
Department has been able to increase police presence and address crime issues in communities and
neighborhoods with the help of these positions.
Recently,the Sheriff's Department received notification of a third COPSFAST grant award. This
new grant will partially fund 6 additional full-time Deputy positions. The terms of the grant require
Orange County to provide an overall match of approximately 25%of the total three year funding.
The federal share of total salaries and benefits must decrease each year. In turn,the local share
increases each year leading to full local funding by the fourth year of the program's life. The
attached Estimated Personnel Costs spreadsheet provides the federal and County costs for each of
the COPSFAST grants. Matching funds for the current fiscal year are already included in the
Sheriff's Department General Fund operating budget.
The attached grant application indicates that there is potential in future years of additional
COPSFAST positions being awarded to Orange County. There is no guarantee that the County will
actually receive additional positions,and approval of the attached grant project ordinance does not
commit the Board to approval of any additional positions beyond the 6 for 1997-98.
2
RECOMMENDATION(S): The Manager recommends that the Board of Commissioners accept
the COPSFAST 3 grant and adopt the attached grant project ordinance which authorizes the
addition of 6 full-time equivalent positions in the Sheriff s Department.
3
COPSFAST/3 Universal Hiring Program
Grant Project Ordinance
Project Number 11-717
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the COPSFAST 3 Program as awarded to the Orange County
Sheriffs Department by the US Department of Justice, Community Oriented Policing
Services. This award represents a second award from the US Department of Justice for the
community oriented policing services. The three year grant provides funding to further
enhance community oriented police efforts in jurisdictions with populations of less than
50,000.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The
officers of the County are hereby directed to proceed with the grant project within the grant
document,the rules and regulations of the US Department of Justice, Community Oriented
Policing Services.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental(1997-98) $.150,000
Intergovernmental(1998-99) $l50,000
Intergovernmental(1999-00) 5150.000
Total Intergovernmental $450,000
Section 4. Approximately seventy-five percent of the total cost of this project is funded by grant funds.
The required match for this grant is included in funds appropriated in the general fund to be
transferred to this capital project. Future years'allocations are subject to Board of County
Commissioners annual appropriations.
Transfers from the General Fund(1997-98) $37,500
Transfer from the General Fund(1998-99) $50,000
Transfer from the General Fund (1999-00) $65,000
Total General Fund Match $152,500
Section 5. The following amount is appropriated for this project over the three year period:
Public Safety- COPSFAST-3 $602,500
4
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. Positions authorized through this grant project ordinance include:
6.00 Full Time Equivalent Positions-Deputy I*
The actual classification of these six positions depends on the final review of the Personnel Department.
These positions are authorized through June 30, 2000.
Section 10. This project ordinance is in effect until June 30, 1998.
Adopted this 6th day of October, 1997.
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0174.1 yAr vi+eua WdA'RV#^D C. "530
August 14, 1997
Sheriff Albert L. Pendergrass
Orange County Sheriffs Department
144 East Margaret Lane
Hillsborough,NC 27278
RE: Grant for:'Orange County Sheriff's Department
Dear Sheriff Pendergrass
It-is with great pleasure that i write to inform you that your Department will
receive a COPS Universal Hiring Program grant award for b new;additional full-iline
officer(s)and 0 part-time officer(s)at an estimated cost of S 450,000. This is an
estimated amount of federal funds to be awarded to your jurisdiction for a three year
period. The grant award start date is July 1, 1997,which means that you can be
reimbursed for salaries and expenses of additional officer(t)hired after this date.
1.you have not previously received a COPS Universal Hiring award,your
Universal Hiring Program budget information currently is being reviewed. Upon budget
approval,we will forward to you your Universal Hiring Program Award, budget
clearance memorandum,Grant Owner's Manual and Request for Payment form. The
memorandum will provide the actual award amount and will identify any disallowed
costs such as uniforms or overtime. Some departments also will receive COPS assistance
in developing community policing strategies. If this condition applies,a special notice
pertaining to technical assistance will be enclosed. You must sign and return it to the
COPS Office along with your grant award.To accept your grant,please sign the award
document and special condition,if applicable,and return it to the COPS Office within 45
days.
If you have previously received a COPS FAST, AHEAD. or Universal Hiring
Program,this grant award wily supplement your previous award.Upon budget approval
for the additional officers,you gill receive a supplemental grant award which will
s
provide your actual award amount for this announcement.
7
If you requested a waiver of the 25%local march,such requests are currently
under review. You will be notified whether a waiver has been granted at the time your
Universal Hiring Program Award and budget clearance memorandum are sent to you.
We are pleased that your Department liar elected to participate in the Universal.
Hiring Program and look forward to working with you in a productive partnership to
further your community policing efforts. Should you have any questions, please do not
hesitate to caotact tht COPS.Office at 1-800-421.6770. Your grant advisor will be happy
to provide you with assistance.
Si ely,
1 E. Bann 14ax,417
i[ector
8
U.S.Department of Justice
Office ofCommunih,Oricwcd Policing Scrniaes(COPS)
Office of the Director
II(K)1'Crm*wAsenw NR'
WaTh.x n:DC 20S30
August 20, 1997
Sheriff Albert L.Pendergrass
Orange County Sheriffs Department
144 E.Margaret Lane
Hillsborough,NC 27278
Dear Sheriff Pendergrass:
Congratulations on receiving a COPS Universal Hiring Program grant.Your grant for additional officers
will take the form of a"supplement"of additional funding to your previous COPS award. Enclosed is your
supplemental award and a list of Conditions that apply to your grant.You should read and familiarize
yourself with these Conditions.
Note-that your grant award number is the same and your grant period has been extended. The final
award amount reflects the original amount of your COPS FAST or COPS AHEAD grant.plus the award
amount for Universal Hiring. In addition,the number of officers includes the number awarded under a
previous grant program.
There are no additional documents needed for you to receive grant funds. You should continue to use
the Request for Payment(Revised H-3)that was included in your original grant award package to request
reimbursements and/or advances under your supplemental award. Should you have any questions .
regarding payment methods or any other matter discussed in the COPS Grant Owner's Manual,please do
not hesitate to contact the COPS Office at 1-800-421-6770.
We have enclosed a set of mailing labels for your convenience. You may use the labels to address any
correspondence to our office. To accept your grant,please sign the grant award and return it to the COPS
Office at the address on the mailing labels,within 45 days.
We appreciate the opportunity t6expand our partnership. Please let us know if we can be of any
assistance.
Si rely,
J eph E.Brann
irector
9
U.S Department of Justice
Ogee of Community Oriented Policing Services
COPS Universal Hiring Supplemental Award
Application Organization's Name: Orange County Sheriffs Department
Grant#: 95CFWX0457
OR!#: NCO6800
Vendor#: 566000327
Law Enforcement Executive Name: Sheriff Albert L. Pendergrass
Address: 144 E.Margaret Lane
City,State,Zip Code. Hillsborough,NC 27278
Telephone. (919)644-3050
Fax: (919)732-6403
Government Executive Name: _Chairman William Crowther
Address: 201 Cameron Street
P.O. Box 8181
City,State, Zip Code: Hillsborough,NC 27278
Telephone. (919)732-8181
Fax: (919)644-3004
Award Start Date: March 1, 1995 Previous Award End Date: April 30, 1999
Supplemental Award Start,Date: July 1, 1997 Revised Award End Date: June 30,2000
Previous Award Amount: 5225,000 Previous.Number of Officers: Full Time: 3
Part Time: 0
Supplemental Award Amount:
Si50,000
Total Award Amount: 5675,004 Supplement to Number of Officers: Full Time: 6
Part Time: 0
Total Number of Offcers: Full Time: 9
Part Time: 0
By signing this award,the signatory official is agmeing
to abide by the Conditions of Grant Award found on the
reverse side of this document:
Jo ph E.Bran Signature of Official with the authority to accept this grant award
trector
A-G
Date Typed Name and Title of Official
Date
M� 10
U. S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Grants Administration Division
11001'ermontAvenue,NN'
N ashingron.DC 20530 Grant Award#: 95CFWX0457
ORI: NC06800
Memorandum
To: Albert Pendergrass,Sheriff
Orange County Sheriffs Department 1
From: Benjamin B. Tucker,Deputy Director,Operations i11�
Re: Approved Budget `
A financial analysis of budgeted costs has been completed.Costs under this supplemental award
appear reasonable,allowable,and consistent with existing guidelines.
Year 1 -Costs Per
Full-Time Officer: Changes Change
Approved Breakdown _Reason
Annual Salary: 527,577 5o
Fringe Benefits: S8,574 SO
FICA/Social Security: 52,110 50
Health Insurance: $3,641 50
Life Insurance: S99 SO -
Vacation: SO SO
Sick Leave: 50 $0
Retirement: $1,191 50
Worker's Comp: 50 50
Unemployment: So 50
Other 1:401 K S1,379 50
Other 2:DENTAL INSURANCE ' $154 50
Other 3: SO SO Performance Awards Disallowed yr. 2 6 3.
Total SaIsry and Fringe Benefits: S36,151
Full-Time Officer Costs: Total Changes: -5800
Project Costs Per Officer: Total Ofrrcers: Total Project Costs:
Salaries and Fringe Benefits: S118.296 Jul 1. 1997 S-2 6 $709,776
8 Y Salaries and Fringe Benefits
Federal Share: S75,000 —� Federal Share: 5450,000
Applicant Share: 543,296 Applicant Share: 5259,776
C ON1)fTIONS OF SUPPLEMENTAL GRANT AWARD
1 . The funding under this Universal Hiring Program Supplemental Grant Award may
only be used for the payment of the approved salaries and benefits of those additional,
newly hired officers funded under your agency's Universal Hiring Program
Supplemcntal Grant Award. Unless approved in writing by the COPS Office, the
funding under this Supplemental Grant Award may not be applied to officers hired
before the Supplemental Grant Award Start Date printed on the other side. In addition,
the funding may not be used to hire officers to fill current vacancies for which local
funding is available.
2. Your agency remains subject to the same terms and conditions as were set forth in the
original FAST or AHEAD Award.
3. Your agency agrees to complete and keep on file, as appropriate, a'n Immigration and
Naturalization Service Employment Eligibility Verification Form (1-9). This form is to
be used by recipients.of federal funds to verify that persons are eligible to work in the
United States.
U.S. Department of Justice CF'DA No-16.7'10
Office of Community Oriented Policing Services SAI No.//«state spocas#vn)y):
Date submitted to SPOC:
I
Universal Hide Program-ApplicaUon Form
This form is to be completed by jurisdictions wishirig to apply-for grants to pay for salaries and benefits of
new or rehired police officers under the Universal Hiring Program. Complete the information below. By
signing this form you also acknowledge your understanding that Universal Hiring grants provide a maxi-
mum federal contribution-of 755%of the approved salary and benefits of each officer over three years unless
waiver is authorized,up to a cap of 575,000 per officer,with the federal share decreasing and local share
increasing from year to}year. All budget-calculations must be based on the salary of an entry level officer in
your department.
All requested information must be typed.
Applicant Organization's Legal Name: *Orange County Sheriff Oepartment
Applicant Agency EIN Number(Assigned by the IRS):
(If your department has been assigned an EIN number by the Office of f ustice Programs,please use that assigned
number. Otherwise,your Internal Revenue Service EIN number should be used.)
Applicant Agency ORI Number(Assigned by FBI for UCR Reporting): NCO3901330
Congressional District 4t
Are you contracting for law enforcement services? O No Q Yes If"yes,"enter the name and agency informa-
tion of the contract law enforcement department in the Law Enforcement Executive Information section below.
ExecubA liftmuMiQ:
Law Enforcement Executive's Name: Albert L.- Pendergrass Title: Sheriff
Agency Name: Orange County Sheriff Office
Address: 144 E Ma=arat I ana -
City, u;i l Choy-01,,gh State: N.C_ Zip Coder 27?78
Telephone: (919) 644-3050 FAX: (919) 732-6403
Name of contact person in your department who is familiar with this grant 13nn r
Telephone: (9141 644-In5n F4)(: 09191 732-640'
(OV
13,
Government Executive's Name: William Crowther Title : Chair
Name of Government Entity. Orange County
Address: 201 Cameron Street, P.O. Box 8181
City : N; 1 t shnrnuah State: N.C- Zip Code: 27278
Telephone: (919) 732-8181 FAX: (919) 644-3004
GenerW kft mt bon:
Type of Police Agency:
O Municipal O State O County PD ®Sheriff O Indian tribal O Transit
O School O University/College(O Public or O Private?)
O Public Housing O New Start Up(please specify type of agency)
O Other(please specify)
Has your jurisdiction received other COPS grants? )3 Yes O No
If"yes," under which program(s)? (Choose all that apply.)
O COPS: Phase I O COPS AHEAD 1 COPS FAST O COPS MORE
Q Universal Hiring Program O Anti-Gang Initiative/Youth Firearms Violence Initiative
• Troops to COPS O Community,Policing to Combat Domestic Violence
• Innovative Community Oriented Policing
What is the total number of new officers for which you are now applying? Do not include any officers fund-
ed under any other COPS grants.
Full-Time 6 Part-Time
Total amount of federal funds requested for all full-time and part-time officers:5 ai ni 7
Total non-federal matching funds required (Local share):S 36,079
(To answer these questions,complete the budget section for one officer and multiply by the above number of
requested officers)
Population served as of 1990 U.S.Census'. 110.000 and square miles covered 409
(Exclude the population and square miles primarily served by off'law enforcement agencies within your jurisdic
Lion. For example,sherrf fs'depoartments must exclude populations and arm cowered by a city police department
'for which the sheriffs'department has no primary law enforcement authority)
Current authorized sworn force strength: .gp.._-
(Indicate if your department does not have an authorized strength)
Actual sworn force strength as of May 1, 1996: 80
(Include funded vacancies)
(Ive
14
To assist the COPS Office in forecasting future hiring,how many.new officers would you like to have award
ed by the COPS Office in each of the following calendar years? Do not include officers currently funded by the
COPS Office or included in your request above. By completing this section,you will automatically be considered for
grant awards from the COPS Office.
Full-Time Part-Time
1997: 6
1998: A
1999: R
2000: 12
Are you requesting a waiver of the local match requirement based upon severe fiscal distress?
O Yes No
If"yes,"attach a one page typewritten description of the extraordinary local fiscal hardship upon which you are
basing your request for a waiver. (See "Guidelines for Waivers of Non-Federal Matching Contributions for COP:
Grants" in the instruction section)
I certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that
prior to any grant award, the applicant must comply with all applica 'on and program requirements of the Public Safe.
Partnership and Community Policing Act of 1 4.an of r i is of federal lain
Law Enforcement Executive's Signa I �/L�'� Date: 4/1 s147
(signature of person named on t' front of this form) 1
Government Executive's Signature: U j cQ ci AM L.1/AMA11 _ Date: `i
(signature of person named on the front of this)orm)
Please return I original and 2 copies of this form, the Community Policing Information Worksheet, the
Budgetary Information form(s), and any additional information that is required to:
COPS Universal Hiring Program
U. S. Department of Justice
noo Vermont Avenue,N.W.
Washington,DC 20530
Note:Fax copies will NOT be accepted
U.S. Ue parilueut or justice• OPrice of Cucunuolity Uricliled Policing tir►rire•s
UntOMW Mig Program Budget IllfotmM bn
Applicant Name: Orange County Sheriff ORI Code (Assigned by 1:01): NCn68nnaa State:
Unrib- Caraliva`.
This worksheet will assist you in properly organizing and estimating your costs and providing the necessary details for financial review.
Complete fart l if you are requesting funds for full -time officers, fart 2 if you are requesting part -time officers, and bath parts if you are r tittest-
ing full- and part -time officers. Everyone nulst complete a Budget Summary. If you plan to hire more than one part-time officer and they will be
working a different number of hours, u-se average salary and benefit figures.
The budget information you provide will be used to calculate your grant amount. Assistance in completing this information is available from the
U.S. IX- partment of Justice Response Center at 1 -S M1- 421 -6770, or by writing tlu► CUTS Office, 1 I(k) Vermont Ave., NVV, WIshingitil►, l)C 2,1.",.
OMt3 Approval #1103 -0027, exp. 5/913
Part 1: Complete ff You Ate omu"m rut-fte immi s
1 . Cost Per Cull -Time Officer - Year 1
Current Annual Entry-Level Base Salary $ ?7.577 (a)
Annual Fringe Benefits:
'MCA /Social Security
I teaith Insurance
Life Insurance
Vacation
Sick Leave
Retirement
'Worker's Camp.
'Unemployment Ins.
Other_ 401K
Dental ins.
*Dotal Fringe Benefits
Total Year l Salary and Benefits
$ _2.110
$ 3,641
$ 99
$ n
$— 0
$
$
$ D
$ 1 379
154
$ 8,574 (l,�
$ U.Ir`1 (c)
Instructions
Ewer they Ivice• u►11111c11 sti6lly Kral your deep arllllcv►t c urrenI y
141ys e1 11e'll► 0dry -ki,1 1 uffice'r.
Vellarlulewt costs 1JflCA /55 0"lly roll e•.rc1•n17.(�S ":.).
1)ey4lrlule'►d rusts lutlklrd heallh hisurtillcr rolit•ritv".
Alparlineid Costs taleylyd lifi• inslertiae e• a i,ea•,e,�•c•.
llrl- ,lrlulebul tweuliuu casts, if 11111 int1lided ill hise• welary.
1)1'141111)11-111 Sic le•llife e71sts, If ►till ilit•IHtle•d ill salell y.
!�� j4rrlsle•1lt ci,utrlbutitul 11, 1.1•tirl•,ltrul lVilc-%itS.
lh�4lrh11rul re>, <!s e f tekuArr's cc►nlln',1v11n311.
1 h arluu•►1l cosh e►j lulra,lcle►y,►11,1f i►1.,u11 „ec•.
Casts Of 01111ilinte nt, trainittV, I/lllf l►rl►fS, "Chie-It's lied UNe rti11►ee tine
Plot per„ Pitted.
Sun► of eiehvtnu•nt fringe benefit cunt. (ur li•ar 1.
Year l base salary plus year I fringe benefits (line a + line b).
2 . Cost Per l=ull - Time Officer - Year 2
I
Current Annual Entry-level Base Salary $ 30,123 (d)
Annual Fringe Benefits:
'FICA /Social Security
$
2,305
I fealth Insurance
$
3,869
Life Insurance
$
1f1R
Vacation
$
n
Sick Leave
$
0
Retirement
$
1.301
• Worker's Camp.
$
a
Unemployment Ins.
$
— n
Other 401K
$
i.506
Performance Award
400
Dental Ins
154
Total Fringe Benefits
$
9,670 (e)
Total Year 2 Salary and Benefits
$
39.79 (f)
3 . Cost Per Full -Time Officer - Year 3
Current Annual Entry- level Base Salary $ 32, ZS? (g)
Annual Fringe Benefits:
'FICA/Social Security
I ealth insurance
Life Insurance
Vacation
Sick Leave
Retirement
Worker's Comp.
*Unemployment Ins.
Other 401K
Performance Award
Dental Ins
'Total fringe Benefits
Total Year 3 Salary and Benefits
$ 2,506
$ 4,169
$ 118
$ G
$ (I
$ 1,1115
$ n
$ 0
$ WIR
154
$ 10,400 (It)
$41-159 (i )
Instructions
Enter the base annual s/11a►'y How your departnletlt currently
I,11ys a neu► enlry -level a f%icer ill Year 2.
Depalrhund costs t f FICA /SS (nuly not exceed 7.65111.).
Depalrinw) t costs tonwrel health insurance cola•rt19I..
Delatrlltlent costs louktrd lie insnnulce coverage.
Del ,vlrllnent :kcnllion costs, V »ol included ill hise salary.
Depatrlaletli sick tellve costs, if nol inilud(.d ill lar.'1- sttlur,y.
Depm -huent contribution to trlirenleul lk'tlejils.
Del>rlrlment costs if u oA-er's compensation.
Deparintent costs e f ur►1-urplayn►eut ins"rance.
Cosh of equipment, trainisv; unijor/tts, vehicle's and overtime are
not prrurittell.
Suin of department fringe Ilenefit costs for Year 2.
Year 2 beise salary plus Year 2 fringe benefits (line 1-.i + line e).
Instructions .
Enter the lake etuuleol salary Thal your de'latrtnle'nt currenlly
pays a uem 1-111 q/4e -14•1 of f is er.
Dep arlatent costs 1►f MICA /SS flnay )11,1 e� t-eed 7.65 %).
lhgatrtiueut costs tornint health insurance co1471n vt%
th'latrbile'nt co, +ls louktrd lif . insnnulce e'4)11e7e0e.
01,1wrililt'111 IN11'1111e,n e'vsla, if not 1nclneleel in ltUse ..411,11-y.
1)1'1,111'11111-111 seek Maw costs, ff nvl inclllli -sl in hi.+e• salary.
Ve pirtlne nt contribution to relh -el11e nt lk- niyils.
Vepartlnent costs 1 f lvorker•s compensalion.
U1-1a117n1ent c•osls uj11n1•„eplvy,nl'nt M.,M)I uei'.
Costs of equipment, training, uniforms, vehicles and overtiute ttre
not permitted
Sum of department fringe benefit costs for Year 3.
Year 3 base salary plus Year 3 fringe benefits (line }; i lint- le). .
. Cost Per fart =Time Officer - Year 2
..urrent Annual Entry Level Base Salary $
Annual Fringe Benefits:
'FICA /Social Security
1 Iealth Insurance
Fife Insurance
Vacation
Sick Leave
Retirement
' Worker's Comp.
'Unemployment Ins.
Other :.
'natal fringe Benefits
Total Year 2 Salary and Benefits
4. Cost Per Part -Time Officer - Year 3
Instructions
(m) Enter the base ammal sulor.y that your tlrhatt m•a►t currently
laays a new entry- leah'l hart -time COPS officer jet 11•or 2.
$ Department costs if FICA /SS (#may #jilt earred 7.65 %).
$ Delaarlment c•osis tuua#rd health insurance c014710,.
$ Delaartttaeut costs to nhard lift- insiminc•e covera•�e.
$ Depaartmn .-11t ivic ation costs, if not inchjiled iu thise mh,# y.
$ Delaartmeait silk leew costs, if not included in (we salary.
$ Delatrtment contribution to retirement 1►tvji-►its.
$ Department costs i %worker's romla•usotion.
$ Department casts e f uueual►luyuaeul hisa#r►11tc e.
$ Costs of egl#ytn#evnt, training, #u#iforu#s, vehicles ct11d overtione dire
#jilt perinitted.
$ (n) Sum of department fringe twnefit costs for Year 2.
$ (o) Year 2 bitse salary plus Year 2 fringe Miefits (line m + line n).
Current Annual Entry-Level Base Salary $ 1 (p)
Annual fringe Benefits:
'FICA /Social Security
I lealth Insurance
Life Insurance
Vacation
Sick Leave
Retirement
*Worker's Comp.
•Unemployment ins.
Other
1'ota) Fringe Benefits
Total Year 3 Salary and Benefits
$
$
$
$
$
tl)
r)
Instructions
Enter the (case unwual salary that your delh►rhne►rl c ►►rle)RI y
laays ra new entry- /(-ail•! taut -time COPS cyficer in )1-ar 3.
Department costs t f 1'101 15S (tray 11411 exceed
Department costs tatthud health insur►wce ci,t4•FINI..
Delaartmetil costs tojihard life insrtmnce t�►rcr,rt�c.
Ih-parhnent ihacotion costs, if not includol itt lktse 4d ary.
Department sick lem-e costs, if not included in hiss• scrlery.
Uel►urhueut co►atril ►utio #a to retireweut lk•uc .-fits.
Deparlrnent costs t f atk►rker's co►upe•ji+iala►n.
Department costs tjunemplt►yment hwin ttce.
Costs of equipment, troinintf, ►uniforms, vehicles acid overtime are
not permitted.
Sum of department fringe benefit costs for Year 1.
Year 3 base salary plus Year 3 fringe benefits (line p + tint• q).
i
Department Name:
Part 2: Complete K you are mquesting part -time officers.
Oltl Code:
Mute: There is a fit►tding cap for part -time officers in pnillortiort to the ntu►tbr.•r tV hours uuirked (e.g. 20 hoursAe►rek =.5 full -tint' reluilutent e! / /iie'r).
1. Part -Time Hours: What is the average number of hours per week that your part -time COO officer will work?
Mow many hours per week is considered full -tine employt»ent?
What is the average number of hours per year that your part -time CUPS officer will worl,?
What is the hourly rate for the part -time COPS officer
Multiply the hourly rate by the average number of hours per year and enter this amount in (j) below.
2. Cost Per Part -Time Officer - YeaF 1 Instiftctions
Current Annual Entry-Level Base Salary
For a Part -Time Officer
Annual Fringe Benefits:
'FICA /Social Security
I lealih Insurance
Life Insurance
Vacation
Sick Leave
Retirement
'Worker's Comp.
'Unemployment Ins.
Other
'li,tal fringe Benefits
Total Year 1 Salary and Benefits
$ (i)
$
$
$ (k)
$ (1)
Enter the141y- a11nnutl sahery that your elepeut11a•11f cnu•rently
pity..; a neu, rut ry level part -tinte ollicer.
Urpurtutent Costs uj FICA /SS (►nay out exceed 7.65 %.).
IJepart►nenl costa tunatrel health bns11r41nCe i ae�ere►��e.
Utq,arlunvtl Cods touatrel life insurance 0011 ,41M..
Departnuvtt ivtcatiou Costs, if not iucluelrel ill tktse 'lit Y.
Uellart►uent sick Icutk• Coats, if 1101 iuClueled ill base• setlary.
Departutent contribution to retirw11ent Ik•ue .-(ils.
DeTuu•truent costs of mirke'r s eouupeimitioll.
Deparhne11t rots e/ tutruy,luyuu'ut int►nrewCe.
Casts of eyuiputeut, traininV, uniforms, vehicles and ove•rtiute lire
not per11titted.
Sum of department fringe benefit costs for Yvar 1.
Year 1 base salary plus Year I fringe benefits (line i + line k).
ao
/range County Sheriff OM Code: Ncn6Rf'Iflo1
•
.tg Program:Budget Summary
rt 1 and/or Part 2 of this form, complete the following questions. If necessary, attach an explanation of how you computed
s for the worksheet.
to EVERY question. Missing or erroneous information can greatly slow the grant making process.
tment's second-and third-year costs for salaries and/or benefits are greater than the first year,check the reason(s) why in the
of living adjustment(COLA) 0 Step raises kl Changes in benefit costs
,er(attach an explanation)
•
s requesting full-time officer(s), what is the department's total 3-year cost for salaries and benefits for one officer ?
f+ i): 119,096
I are requesting part-time officer(s), what is the department's total three year cost for salaries and benefits for one officer?
(I + o t r): 0
E: UNLESS A WAIVER IS AUTHORIZED, FEDERAL FUNDS FOR EACH OFFICER CANNOT EXCEED 75 PERCENT OF 3-YEAR
'c OF AN ENTRY LEVEL OFFICER'S SALARY AND BENEFITS, OR$75,000, WHICHEVER IS LESS.
'r)S WERE BUDGETED FOR WORKER'S COMPENSATION, FICA, OR UNEMPLOYMENT, PLEASE EXPLAIN.
--°ncies that receive Federal grants are required to have audits of those grants forwarded to a single Federal agency
etc.).;The single Federal agency where such audits are sent is known as your "Cognizant Federal Agency".
• cflace below. if you don't know which federal agency receives your audits call 1-8(k)--121-1)77()for
the Federal share of total salaries and benefits Must decrease each year leading; to lull I0011 funding, by the ►
. At the same lime your local share must increase each year. The percentage of total officers salaries and benefitsrpa d with
be less in Year 2 than in Year I and less in Year 3 than in Year 2. Looking p
.)salaries and benefits paid with local funds must be more in Year 2 than n YearrI and more in Year 3 than in Year 2. rill ►
funding perspective, the percent-
')
projection showing how the federal share and your share will change 11 ut
y b� yc ar by year for one officer.
rquirement for One Full-Time Officer's Salary and Benefits
• YEAR I YEAR 2 YEAR 3
►aunt
$ —_______ • __.-....__M_._._. __ . ... . --- . . . . _ __
,e must decrease each year) 27,113 $ 27,855 $ 28,049 I
S 83,017
Mal'not Mittt 75-..of 1a441 I
_ — casts or$75,ItiU1, whichet er is smaller
bunt
doge must increase each year) $ 9,038 $ 11,938 $ 15,103 $
36,079
$
oral Amount plus Local Amount) 36,151 $ 39,793 $
43,152 $ 119,096
___ ... li.tal.1 year r.tas(foam 53 above)
re Requirement for One fart-Time Officer's Salary and Benefits •
YEAR 1 YEAR 2 YEAR 3
TOTAL•3 YEARS
$ $
'crease each year) S
Atay not exceed 75%of tidal
- -- cati is or$75,U i*N1, laii het-er is snaalk•r
$
s
$ $ $
Total•1 year(Ibis(!roan N3 abase)
•
1N •
0
21
U.S. Department of.Justice
7fficc of Community Oricnied Policing Services
Assurances
Several provisions of federal law and policy apply to all grant programs. We(the Office of Community Oriented Policing
Services)need to secure,your assurance that you (the applicant)will comply with these provisions. if you would like further
information about any of the matters on which we seek your as"unnrr.,please contact us.
By your authorised representative's signature,you assure us and certify to us that you will comply with all legal and adminis-
trative requirements that govern the applicant for acceptance and use(if federal grant funds. in particular,you assure us that:
1. You have been legally and officially authorized by the appropriate 8. You will not,on the ground of race,color,religion,national 1 ir1gin.
governing body(for example,mayor or city council)to apply for this gender,disability or age,unlawfully exclude any person from partic-
grant and that the persons signing the application and these assur- ipation in,deny the benefits of or employment to any person,or sub-
ances on your behalf are authorized to do so and to act on your ject any person to discrimination in connection with any paigrams
behalf with respect to any issues that may arise during procr.'ssing of or activities funded in whole or in part with federal funds. These
this application. civil-rights requirements are found in the nondiscrimination pmvi-
sions of the Omnibus Crime Control and Safe Streets Act of 1968,as
2. You will comply with the pmvisions of federal law which limit amended(42 U.S.C.S 3789(d));Title VI of the Civil Rights Act of
certain political activities of your employees whose princip l 1964,as amended(42 t1S.C.S 2000d);the Indian Civil Rights Act(25
employment is in connection with art activity financed in whole or in U.S.C.3S 1301-1303);Section 504 of the Rehabilitation Act of 1973,as
part with this grant. These restrictions are set forth in 5 U.S.C.S amended(29 U.S.C.S 794);Title(1,Subtitle A of the Americans with
1501,et seq. Disabilities Act(ADA)(42 U.S.C.S 12101,et seq.);the Age
Discrimination Act of 19-73(42 U.S.C.3 6101,et seq.);and
3. You will comply with the minimum wage and maximum hours Department of Justice Non-Discrimination Regulations contained in
provisions of the Federal Fair Labor Standards Act,if they apply to Title 23,Parts 35 and 42(subparts C,D,E and G)of the Code of
you. Federal Regulations.
4. You will establish safeguards,if you have not done so already,to A. in the event that any court or administrative agency makes a
prohibit employees from using their positions for a purpose that is, finding of discrimination on gmunds of race,calor,religion,
or gives the appearance of being,motivated by a desire for private national origin,gender,disability or age against you after a due
gain fur them-elves or others,particularly those with whom they prcxess hearing,you agree to forward a copy of the finding to the
have famih;business,or other ties. COPS Legal Division, 1100 Vermont Avenue.N.W.,Washington,
DC '_0530.
:. You.will give the Department of Justice or the Comptroller
General access to and the right to examine records and documents B. If you are applying for a grant of S-C' AO or more and
related to the grant. Department regulations(:3 CFR 42.301 et seq.)require ou to
submit an Equal Orportunity Employment Plan,you will do so
n. You will comply with all requirements imposed by the at the time of this application.if you have not done eo in the past.
Department of Jt�,tice as a condition or administrative requirement If you are applying for a grant of less than 5r=i 0.t`l`0 and the rem t-
oi the grant,with the pnogram guidelines,with the requirements of latirns require you to maintain a Plan on file in your otstce,you
Oy.16 Circulars A-g:(governing ctst caleulatitns)and A-12S or A- will do so within 1=0 days of your grant award.
?(;oveminx audits),with the applicable porn isions at the
Omnibus Crime Control and Safe Stnetx Act of 19M,as amended, 4. You will insure that the facilities under your oyyner-•hip,lease or
with 2S CFR Part 66(Uniform Administrative Requirements),with supervision which shall be utilized in the accomplishment of the
the provisions of the current edition of the COPS Universal Hiring project are not listed on the Environmental Pnitection Agency's
Owners`lanai,and with all other applicable laws,orders,regula- (EPA)list of Violating Facilities and that you will notify us if you are
tions,or circulars. advised by the EPA indicating that a facility to be used in this grant
is under consideration for listing by EPA.
". You swill,to the extent practio-mble and ctnsistent with applicable
law.--t k, hire qualined mamt'ers of mci al and ethnic It'. Aure
minonty and qualified.women in omier to further'AN.tive under Esecutiye Oreer 11'M and ha-,>elected thi,prtynm for
IayY cn(y'ndtL:2nC by incrr a.<in.4 their rank.within the swum post- mview.you have male this application available for tiytcyw h\'the
ttoty;to%,,ur ai:vncy. State>inele Point Ur Contact.
( .'tl(f-han e :ith .the 1lv;v assuninces gttlt\l':T'r7t.'f:i.::'C'i:e:It-*,n and wee•of F:tfcnd r:t id .
5i;nahrrr:•
22
U.S. Department of,Justice /
Officc of Community Oricnted Policing Scrviccs
Cerfific—a—fiQns
Regarding Lobbying; Debarment; Suspension and Ott>ler Responsibility Matters; Drug-free Workplace
Requirements; Coordination wflh Affected Agencies; and Non-Supplanting.
Although the Department of Justice has made every effort to simplify the application process,ether provisions of federal law
require us to seek your certification regarding certain matters. Applicants should read the regulations cited below and the
instructions for certification included in the regulations to understand the requirements and whether they apply to a particular
applicant. Signature of this form provide forcompGance with certification requirements under 28 CFR Part Fig,"New
Restrictions on Lobbying•'and 28 CFR Part 67,"Govenunent-wide Debarment and Suspension(Nonprocurement)and
Government-wide Requirements for Drug-Free Workplace(Grants),"and the coordination and non-supplanting requirements
of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material represen-
tation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant.
L Lobbying
(i) Are not presently debarred,suspended,pmposed for
As required by Section 1352.Title 31 of the U.S.Code,apd imple- debarment,declared ineligible,sentenced to a denial of
mented at 28 CFR Part 69,for persons entering into a grant or mop- Federal benefits by a State or Federal court,or voluntarily
erative agreement over S100,000,as defined at 28 CFR Part 69,the excluded from covered transactions by any Federal depart-
applicant certifies that: ment or agency;
A. No Federal appropriated funds have been paid or will be (ii) Have not within a three-year period preceding this appli-
paid,by or on behalf of the undersigned,to any person for influ cation been convicted of or had a civil judgment rendered
erring or attempting to influence an officer or employee of any against them for commission of fraud or a criminal offense in
agency,a tiiember of Congress,an officer or employee of connection with obtaining;attempting to obtain,or perform,
Congress,or an employee of a Member of Congress in connection ing public(Federal,State,or local)transaction or contract
with the making of any Federal grant,the entering into of any under a public transaction; violation of Federal or State
cooperative agreement,and the extension,continuation,renewal, antitrust statutes or commission of embezzlement,theft,
amendment,or modification of any Federal grant or cooperative forgery,bribery,falsification or destruction of records,making
agreement; false statements,or receiving stolen property;
B. If any funds other than Federal appropriated funds have been (iii) Are not presently indicted for or otherwise criminally or
paid or will be paid to any person for influencing or attempting civilly charged by a governmental entity(Federal,State,or
to influence an officer or employee of any agency,a Member of local)with commission of anv of the offenses enumerated in
Congress,an officer or employee of Congress,or an employee of paragraph(A)(ii)of this certification;and
a Member of Congress in connection with this Federal grant or
moperative agreement,the undersi,,med,hall complete and sub- tiv) Have not within a three-year perod preceding this appli-
mit Standard Form—C.LL"06clasure of Lobbying Activities,"in cation had one or more public transactions(Federal,State,or
accordance with its instruet3 w. local)terminated for cause or default and
C. The undersigned shall require that the language of this certin- B. Where the applicant is unable to cerhiy to any of the state-
cation be included in the award documents for all subawards at ments in this certification,he or she shall attach an explanation to
all tiers(including subgrants.contracts under grants and moper- this application.
tive agreements,and subcontracts)and that all sub-recipients
shall certify and disclose accordingly. 3. Drug-Free Workplace(Grantees Other Than Individuals)
Z. Debarment.Suspension,and Other Responsibility Matters A.<required by the Drug-Free Workplace Act of 19R5,and imple-
(Direct Recipient) merited at,S CFR Pan ti:,Subpart F,nir ranted,is defined at 2S
CFR Part 67,Svctions t)7-613 and t`..CRO—A.s required by Executive Canter l=549,Cet-irment and Suspension.
and implemented at 2s c:FR Put o'. for pRtpective partidF tots in A. The applicant certifies that it will continue to palvide a
primary covercNA tramictirns.as dednett at«ti CFR Part tv:,_: vtion drug-imv workplace by:
t,7.510-
—
ti) ('uNli.shing a aatemcnt nrtii%ne employees that the
A.The applicant.'c hfu.that tt and it`primipa6: unla%v nil manufacture.,tiztnt,ution, E vt ss�-;ion,or
. 23
use of a controlled substance is prohibited in the grantee's (b) Requiring such employee to participate satisfactorily in a
workplace and specifying.the actions that will be taken against drug abuse.assistance or rehabilitation program.approved for
employees for violation of such prohibition; such purpose-s by a Federal,State,nr local health,law enforce-
ment or other appropriate agency;
(ii) Establi.shing an on-going drug-free awareness program to
inform employees about— (vii) Making a good faith effort to rontinue to maintain a
drug-free workplace through implementation of paragraphs
(a) The dangers of drug abuse in the workplace; (i),60,(iii),(iv),(v),and(vi).
(b) The grantees policy of maintaining a drug-free workplace; B. The grantee:may insert in the space provided below the>ite(s)
for the performance of work done in connection with the specofic
(c) Any available drug counseling,rehabilitation,and employ- grant:
ee assistance programs; and
Place of r erformance(street address,city,county,state,zip code)
(d) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(iii) Making it a requirement that each employee to be
engaged in the performance of the grant be given a copy of
the statement required by paragraph(i); Check O if there are workplaces(m file that are not identified
here.
(iv) Notifying the employee in the statement required by
paragraph(i)that,as a condition of employment-under the Section 67.630 of the regulations provides that a grantee that is a
grant,the employee will— State may elect to make one certification in each Federal fiscal
year,a copy of which should be included with each application
(a) Abide by the terms of the statement; and for Department of Justice funding. States and State agencies may
elect to use OJP Form 4C61/7.
(b) Notify the employer in writing of his or her conviction for
a violation of a criminal drug statute occurring in the work- Check 0 if the State has elected to complete OJP Form 4061/7.
place no later than five calendar days after such conviction;
I Coordination
(v) Notifying the agency,in writing,within 10 calendar days
after receiving notice under subparagraph(iv)(b)from an The Public Safety Partnership and Community Policing Act of 194
employee or otherwise receiving actual notice of such conic- requires applicants to certify that there has been appropriate coordi-
tion. Employers of convicted employees must provide notice, nation with all agencies that may be affected by the applicants grant
including position title,to: COPS Offfu:,1100 Vermont Ave., proposal if approved. Affected agencies may include,among others,
NW,Washington,DC M530. Notice shall include the identifi- the Office of the United States Attorney;state or local prosecutors,or
cation number(s)of each affected grant-, correctional agencies. The applicant certifies that there has been
appropriate coordination with all affected agencies.
(vi) Taking one of the following actions,within 30 calendar
days of receiving notice under subparagraph(iv)(b),with 5. Non-Supplanting
respect to any employee who is so convicted—
The applicant hereby certifies that Federal funds will not be used to
(a) Taking appropriate personnel action against such an replace or supplant State or local funds,or funds supplied by the
employee,up to and including termination,consistent with Bureau of Indian Affairs,that would,in the absence of federal aid,be
the requirements of the Rehabilitation Act of 1973,as amend- made available to or for law enforcement purposes.
ed; or
i.• e rot c elf�vnrply cut/ tlt.:cwtY ihtie duly urdwri_ed M►t^e►ita&,v e%the ipplitunt,f herebv vrtifv that tie a;1lie u:iort•.
Granter Name and Address:
Application No.and/or Project\area: Grantee IFS,' Vendor Numhrr.
Typed Name and Title:eof Authorizcmi Fepretrntative
`ignaturtn Date: -
1ep-z2
and expenditures is $85,784,544.
H. UNIVERSITY MANOR PHASE III - PRELIMINARY PLAN
This item was deleted by Board action under item "'I".
9. ITEMS FOR DECISION - REGULAR AGENDA
A. EMS FRANCHISE APPLICATION
The Board considered a request by Mid-South Medical Transport for a franchise to
perform convalescent ambulance transports within Orange County. The Manager indicated that
there is not a need at this time for another franchise in Orange County.
Terry Huesner said that his company is located in Smithfield, North Carolina. They
do about 20 transports a month from Orange County to other points in the state. If they were
awarded a franchise, they estimate they would do from 40 to 60 transports a month within
Orange County. He is asking for the right to do transports to and from Orange County. He
has received phone calls from people who want to use his service for this purpose.
A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis
to not approve the franchise for Mid-South Medical Transport.
VOTE: UNANIMOUS
Commissioner Brown asked that the EMS Advisory Council keep the County
Commissioners updated with a report from time to time and let them know when another
franchise is necessary.
B. COPSFAST GRANT AWARD
The County Commissioners considered accepting a three year grant from the U.S.
Department of Justice, Office of Community Oriented Policing Services. This new grant will
partially fund six additional full-time Deputy positions. The terms of the grant require Orange
County to provide an overall match of approximately 25% of the total three year funding.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown
to accept the COPSFAST 3 grant and adopt the grant project ordinance stated below which
authorizes the addition of six full-time equivalent positions in the Sheriff's Department.
COPSFAST/3 Universal Hiring Program Grant Project Ordinance (Project#11-717)
Revenue - Intergovernmental (1997-98) $150,000
Revenue - Intergovernmental (1998-99) $150,000
Revenue - Intergovernmental (1999-2000) $150,000
Revenue -Transfers from the General Fund (1997-98) $ 37,500
Revenue -Transfers from the General Fund (1998-99) $ 50,000
Revenue -Transfers from the General Fund (1999-2000) $ 65,000
Expenditure - Public Safety- COPSFAST- 3
$602,500
VOTE: UNANIMOUS
C. ORANGE COUNTY TRANSPORTATION PRIORITIES LIST
The Board received a report on the annual process to develop Orange County's
Transportation Priorities List and to adopt this year's list. The Administration recommends that