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Home My WebLink AboutAgenda - 10-06-1997 - 9b } R 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 6, 1997 Action Agenda Item No. 9- 6 - SUBJECT: COPSFAST Grant Award DEPARTMENT: Sheriff PUBLIC HEARING: (Y/N) BUDGET AMENDMENT: (Y/N) 9 9 ATTACHMENT(S): INFORMATION CONTACT: COPSFAST 3 Grant Project Ordinance Major Don Truelove, ext 2900 Estimated Cost Projections 8/14/97 Grant Award Announcement 4/97 COPS Application Form TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To accept a three year grant from the US Department of Justice, Office of Community Oriented Policing Services. BACKGROUND: The US Department of Justice, Office of Community Oriented Policing Services (COPSFAST) provides funding for community oriented officers in jurisdictions with populations of less than 50,000. Since fiscal year 1995-96,the Orange County Sheriff's Department has received two such awards. These monies have been used to partially fund three Deputy I positions. The Department has been able to increase police presence and address crime issues in communities and neighborhoods with the help of these positions. Recently,the Sheriff's Department received notification of a third COPSFAST grant award. This new grant will partially fund 6 additional full-time Deputy positions. The terms of the grant require Orange County to provide an overall match of approximately 25%of the total three year funding. The federal share of total salaries and benefits must decrease each year. In turn,the local share increases each year leading to full local funding by the fourth year of the program's life. The attached Estimated Personnel Costs spreadsheet provides the federal and County costs for each of the COPSFAST grants. Matching funds for the current fiscal year are already included in the Sheriff's Department General Fund operating budget. The attached grant application indicates that there is potential in future years of additional COPSFAST positions being awarded to Orange County. There is no guarantee that the County will actually receive additional positions, and approval of the attached grant project ordinance does not commit the Board to approval of any additional positions beyond the 6 for 1997-98. 2 RECOMMENDATION(S): The Manager recommends that the Board of Commissioners accept the COPSFAST 3 grant and adopt the attached grant project ordinance which authorizes the addition of 6 full-time equivalent positions in the Sheriff s Department. i 3 . COPSFAST/3 Universal Hiring Program Grant Project Ordinance Project Number 11-717 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the COPSFAST 3 Program as awarded to the Orange County Sheriffs Department by the US Department of Justice, Community Oriented Policing Services. This award represents a second award from the US Department of Justice for the community oriented policing services. The three year grant provides funding to further enhance community oriented police efforts in jurisdictions with populations of less than 50,000. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document,the rules and regulations of the US Department of Justice, Community Oriented Policing Services. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental(1997-98) $150,000 Intergovernmental(1998-99) $150,000 Intergovernmental(1999-00) S150,00 Total Intergovernmental $450,000 Section 4. Approximately seventy-five percent of the total cost of this project is funded by grant funds. The required match for this grant is included in funds appropriated in the general fund to be transferred to this capital project. Future years' allocations are subject to Board of County Commissioners annual appropriations. Transfers from the General Fund(1997-98) $37,500 Transfer from the General Fund(1998-99) $50,000 Transfer from the General Fund (1999-00) $65,000 Total General Fund Match $152,500 Section 5. The following amount is appropriated for this project over the three year period: Public Safety- COPSFAST-3 $602,500 4 Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. Positions authorized through this grant project ordinance include: 6.00 Full-Time Equivalent Positions-Deputy I* The actual classification of these six positions depends on the final review of the Personnel Department. These positions are authorized through June 30, 2000. Section 10. This project ordinance is in effect until June 30, 1998. Adopted this 6th day of October, 1997. M:\BUDGET\9798\ORDS\GRANTS\COPSFAST3 5 N ICpR r.$ N ♦ oG o 'eR '^ ° h O Ct � ^' p� a~o'g Ji ►� 1 i M ^v N o �O A � y H � O y� O' h � tj tn o A � O a+ V aA '2R ��o sn VA V r a, N QC 4 L s • ;,v M � v i A a rd Vl V 7 TA ON �* L N Zn -- a I v � V � 6 ti 4: U.S.Department of Justice Ogce of Communhi,Oriented Policing Services(COPS) • og"a ythe Director wmhin rom n C. 20330 August 14, 1997 Sheriff Albert L. Pendergrass Orange County Sheriffs Department 144 East Margaret Lane Hillsborough,NC 27278 RE: Grant for: Orange County Sheriff's Department Dear Sheriff Pendergrass Iris with great pleasure that I write to inform you that your Department will receive a COPS Universal Hiring Program grant award for 6 new;additioliai fU!1_L:,ne officer(s)and 0 part-time officer's)at an estimated cost of S 450,000. This is an estimated amount of federal funds to be awarded to your jurisdiction for a three year period. The grant award start date is July I, 1997,which means that you can be reimbursed for salaries and expenses of additional officer(s) hired after this date. `f you have not previously received a COPS Universal Hiring award,your Universal Hiring Program budget information currently is being reviewed. Upon budget approval,we will forward to you your Universal Hiring Program Award, budget clearance memorandum,Grant Owner's Manual and Request for Payment form. The memorandum*Rill provide:the actual award amount and will identify any disallowed costs such as uniforms or overtime. Some departments also will receive COPS assistance in developing community policing strategies. If this condition applies, a special notice pertaining to technical assistance will be enclosed. You must sign and return it to the COPS Office along with your grant award. To accept your grant,please sign the award document and special condition, if applicable, and return it to the COPS Office within 45 days. If you have previously received a COPS FAST, AHEAD,or Universal Hiring Program,this grant award wilr supplement your previous award. Upon budget approval for the additional officers,you will receive a supplemental grant award which will provide your actual award amount for this announcement. If you requested a waiver of the 25% local march, such requests are currently under review. You will be notified whether a waiver has been granted at the time your Universal Hiring Program Award and budget clearance memorandum are sent to you. We arc pleased that your Department leas elected to participate in the Universal Hiring Program and look forward to working with you in a productive partnership to further your community policing efforts. Should you have any questions, please do not hesitate to contact the OOPI.Office at 1-800-421.6770. Your grant advisor will be happy to provide you with assistance. Si ely, J ph E. Brann hector 8 <> U. S.Department of Justice r. t Office ofCommurdfy Oriented Policing Serriees(COPS) Office ofthe Director //00I'crntnu.4vorvG NW 11'achvrpo t DC 20530 i August 20, 1997 i Sheriff Albert L. Pendergrass Orange County Sheriffs Department s 144 E.Margaret Lane Hillsborough,NC 2727$ Dear Sheriff Pendergrass: Congratulations on receiving a COPS Universal Hiring Program grant.Your grant for additional officers will take the form of a"supplement"of additional funding to your previous COPS award. Enclosed is your , supplemental award and a list of Conditions that apply to your grant.You should read and familiarize yourself with these Conditions. Note-that your grant award number is the same and your grant period has been extended. The final award amount reflects the original amount of your COPS FAST or COPS AHEAD grant plus the award amount for Universal Hiring. In addition,the number of officers includes the number awarded under a previous grant program. There are no additional documents needed for you to receive grant funds. You should continue to use the Request for Payment(Revised H-3)that was included in your original grant award package to request reimbursements and/or advances under your supplemental award. Should you have any questions regarding payment methods or any other matter discussed in the COPS Grant Owner's Manual,please do not hesitate to contact the COPS Office at 1-800-421-6770. We have enclosed a set of mailing labels for your convenience. You may use the labels to address any correspondence to our office. To accept your grant,please sign the grant award and return it to the COPS Office at the address on the mailing labels,within 45 days. We appreciate the opportunity t6expand our partnership. Please let us know if we can be of any assistance. Si rely, 1 seph E. Brann hector 9 U. S Department of Justice Ogee of Community Oriented Policing Services COPS Universal Hiring Supplemental Award Application Organization's Name: Orange County Sheriffs Department Grant* 95CFWX0457 ORlli: NCO6800 Vendor* 566000327 Law Enforcement Executive Name: Sheriff Albert L. Pendergrass Address: 144 E. Margaret Lane City, State, Zip Code: -Hillsborough,NC 27278 { Telephone: (919)644-3050 } Fax: (919)732-6403 Government Executive Name: Chairman William Crowther Address: 201 Cameron Street P.O. Box 8181 City, State, Zip Code: Hillsborough,NC 27278 Telephone: (919)732-8181 Fax: (919)644-3004 Award Start Date: March 1, 1995 Previous Award End Date: April 30, 1999 Supplemental Award Start Date: July 1, 1997 Revised Award End Date: June 30,2000 Previous Award Amount: 5225,000 Previous `lumber of Officers: Full Time. 3 Part Time: 0 Supplemental Award Amount: S450,000 Total Award Amount: 5675,004 Supplement to Number of Officers: Full Time: 6 Part Time: 0 Total Number of Officers: Full Time: 9 Part Time: 0 By signing this award,the signatory official is agreeing to abide by the Conditions of Grant Award found on the reverse side of this document: Jo ph E.Brann Signature of Official with the authority to accept this grant award. trcctor AL'G 197 Date Typed Name and Title of Official Y 3 Date T T Z 10 U. S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administration Division 1100 1'ernionrAvenue,NN' Washington, DC 20.530 Grant Award #: 95CFWX0457 ORI: NC06800 Memorandum To: Albert Pendergrass,Sheriff Orange County Sheriffs Depar anent From: Benjamin B. Tucker,Deputy Director,Operations Re: Approved Budget A financial analysis of budgeted costs has been completed. Costs under this supplemental award appear reasonable, allowable,and consistent with existing guidelines. Year 1 - Costs Per Full-Time Officer: Changes Change Approved Breakdown :Reason Annual Salary: 527,577 5o Fringe Benefits: 58,574 50 FICA/Social Security: $2,110 $0 Health Insurance: $3,641 $0 Life Insurance: $99 $0 Vacation: $0 $0 Sick Leave: $0 $0 Retirement: $1,191 $0 Worker's Comp: $0 $0 Unemployment: $0 $0 Other 1:401 K $1,379 $0 Other 2:DENTAL INSURANCE ` $154 $0 Other 3: s0 $0 Performance Awards Disallowed yr. 2 & 3. Total Solary 2nd Fringe Benefits: $36,151 Full-Time Officer Costs: --� Total Changes: -$800 Project Costs Per Otrcer• Total Officers: Total Project Costs: Salaries and Fringe Benefits: $118,296 July 1, 1997 S-2 6 Salaries and Fringe Benefits 5709,776 Federal Share: $75,000 6 Federal Share: $450,000 Applicant Share: 543,296 Applicant Share: $259,776 CONDITIONS OF SUPPLEMENTAL GRANT AWARD 1 . The funding under this Universal Hiring Program Supplemental Grant Award may only be used for the payment of the approved salaries and benefits of those additional, newly hired officers funded under your agency's Universal Hiring Program Supplemental Grant Award. Unless approved in writing by the COPS Office, the funding under this Supplemental Grant Award may not be applied to officers hired before the Supplemental Grant Award Start Date printed on the other side. In addition, the funding may not be used to hire officers to fill current vacancies for which local funding is available. 2. Your agency remains subject to the same terms and conditions as were set forth in the original FAST or AHEAD Award. 3. Your agency agrees to complete and keep on file, as appropriate, an Immigration and Naturalization Service Employment Eligibility Verification Form {I-9). This form is to be used by recipients.of federal funds to verify that persons are eligible to work in the United States. s U.S. Department of Justice CFDA No.:16.710 . Office of Community Oriented Policing Services SAI No.(ter tt.t,sPOC.x an)y): Date submitted to SPOC: Universal Hiring Program-Applicafion Form 3 This form is to be completed by jurisdictions wishing to apply-for grants to pay for salaries and benefits of new or rehired police officers under the Universal Hiring Program. Complete the information below. By signing this form you also acknowledge your understanding that Universal Hiring grants provide a maxi- mum federal contribution-of T% of the approved salary and benefits of each officer over three years unless a waiver is authorized, up to a cap of 575,000 per officer, with the federal share decreasing and local share increasing from year to}tear. All budget-calculat ons must be based on the salary of an entry level officer in , your department. All requested information must be typed. Applicant Organization's Legal Name: _Orange County Sheriff Department Applicant Agency EIN Number(Assigned by the IRS): (If your department has been assigned an EIN number by the Office of Justice Programs,please use that assigned number. Otherwise,your Internal Revenue Service EIN number should be used.) Applicant Agency ORI Number(Assigned by FBI for UCR Reporting): NCOBSJ000 Congressional District:nth Are you contracting for law enforcement services? O No ;3 Yes If"yes,"enter the name and agency informa- tion of the contract late enforcement department in the Law Enforcement Executive Information section below. Exert tive lift idoll: Law Enforcement Executive's Name: Albert C. Pendergrass Title: Sheriff Agency Name: Orange County Sheriff Office Address: 144 F- MarearAfi 1 an,* City,__ Ha i i chorat'gh State: N.C_ Zip Code: 7727A Telephone: (919) 644-3050 FAX (919) 732-6403 Name of contact person in your department who is familiar with this grant Min T.-:we t rive Telephone: (919) 644-Ingn FAX: �gZg� 732-6403 (OV. I 13 Government Executive's Name: William Crowther Title : Chair Name of Government Entity: Orange County Address: 201 Cameron Street, P.O. Box 8181 City : Hi t ishnrnuah State: N.C. Zip Code: 27278 Telephone: (919) 732-8181 _ FAX: (919) 644-3004 Gene ml kif mint mn: Type of Police Agency: O Municipal O State O County PD ® Sheriff O Indian tribal O Transit O School O University/College(O Public or O Private?) O Public Housing O New Start Up (please specify type of agency) O Other (please specify) Has your jurisdiction received other COPS grants? >0 Yes O No If "yes," under which program(s)? (Choose all that apply.) O COPS: Phase I O COPS AHEAD Q COPS FAST O COPS MORE Q Universal Hiring Program O Anti-Gang Initiative/Youth Firearms Violence Initiative O Troops to COPS O Community Policing to Combat Domestic Violence O Innovative Community Oriented Policing What is the total number of new officers for which you are now applying? Do not include any officers fund- ed under any other COPS grants. Full-Time 6 Part-Time Total amount of federal funds requested for all full-time and part-time officers:S ai n1 7 Total non-federal matching funds required (Local share): S 36,079 (To answer these questions,complete the budget section for one officer and multiply by the above number of requested officers) Population served as of 1990 U.S. Census: 110,000 and square miles covered 409 (Exclude the population and square miles primarily served by other lam enforcement agencies within your jurisdic Lion. For example,sheriffs'departments must exclude populations and areas covered by a city police department "for which the sheriffs'department has no primary lazy enforcement authority) Current authorized swom force strength: an _ (Indicate if your department does not have an authorized strength) Actual sworn force strength as of May 1, 1996: 80 (Include funded vacancies) 9 (Ive 1 a� 14 To assist the COPS Office in forecasting future hiring, how many.new officers would you like to have award- ed by the COPS Office in each of the following calendar years? Do not include officers currently funded by the COPS Office or included in your request above. By completing this section, you will automatically be considered for grant awards from the COPS Office. Full-Time Part-Time 1997: 6 1998: A 1999: g 2000: _ Are you requesting a waiver of the local match requirement based upon severe fiscal distress? O Yes No If"yes,"attach a one page typewritten description of the extraordinary local fiscal hardship upon which you are basing your request for a waiver. (See "Guidelines for Waivers of Non-Federal Matching Contributions for COPS Grants" in the instruction section)- I certify that the information provided on this form is true and accurate to the best of my knowledge. 1 understand that prior to any grant award, the applicant must comply with all applica 'on and program requirements of the Public Safety Partnership and Community Policing Act of M9,4.,and of r i is of federal taw. Law Enforcement Executive's Signa 'L �/� Date: 4/16/q7 (signature of person named on t �front of this form) Government Executive's Signature: U 1*Q ,c(WA �. �AMA", Date: y( (S a (signature of person named on the front of this form) Please return I original and 2 copies of this form, the Community Policing Information Worksheet, the Budgetary Information form(s), and any additional information that is required to: COPS Universal Hiring Program U. S. Department of Justice 1100 Vermont Avenue, N.W. Washington,DC 20530 Note:Fax copies will NOT be accepted 25 cx y r r j f LA. - C - - ez r ••.}• Q ,�' 1. �. 2. 3r r r L rz CA L ^ = m O C a ^ J V 7.N C •,C L �:. //e� to i G L 3 it N_ �i (j'S �•„ .T O •eC t CU C �. LCI C"Iil im I I LO ER W:? 6R tP eP 6R elf VOL 5P Eft EP co ?` C G ul C ^c J G` >+ vs tj CU V O C 4 Q a Gi y y C y E :� d C y � ` .:7 A y N � ��.. 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J.,y cn tA J ✓ i tom„ of !� • c: J• '' T •t. � r 3 G t.�. ` '' d � i. r 71 I C4. _ G ci G 4' G �► G tA tA ✓ r eG r C � G 21 U.S. Department or.Justice - Office of Community Oriented Policing Services ASS rams Several provisions of federal law and policy apply to all grant progr;ims. We(the Office of Community Oriented Policing Services) need to,c cure your assurance that you (the applicant)will comply with thc.'se provisions. if you would like further information about any of the matters on which we set:k your assurance, please contact us. By your authorized representative's signature,you assure us and certify to us that you will comply with all legal and adminis- trative requirements that govern the applicant for acceptance and use of federal grant funds. In particular,you assure us that: 1. You have been legally and officially authorized by the appropriate ;i. You will not,on the ground of race,color,religion,national origin, governing body(for example, mayor or city council)to apply for this gender,disability or age,unlawfully exclude any perum from partic- grant and that the persims signing the application and these assur- ipation in,deny the benefits of or employment to any person,or sub- ances on your behalf are authorized to do see and to act on your ;ect any person to discrimination in connection with any programs behalf with respect to any issues that may arise during processing of or activities funded in whole or in part with federal funds. These � this application. civil rights requirements are found in the nondiscrimination provi- sions of the Omnibus Crime Control and Safe Streets Act of 1968,as 2. You will comply with the provisions of federal law which limit amended(42 U.S.C.§3789(d));Title VI of the Civil Rights Act of certain political activities of your employees whose principal 1964,as amended(42 U.S.C.§2CCOd);the Indian Civil Rights Act(25 employment is in connection with an activity financed in whole or in U.S.C.§§1301-1303);Section 5A of the Rehabilitation Act of 1973,as part with this grant. These restrictions are set forth in S U.S.C.§ amended(29 U.S.C.§794);Title 11,Subtitle A of the Americans with _ 1301,et seq. Disabilities Act(ADA)(42 U.S.C.§12101,et wq.);the Age Discrimination Act of 1973(42 U.S.C.§6101,et seq.);and 3. You will comply with the minimum wage and maximum hours Department of Justice Non-Discrimination Regulations contained in provisions of the Federal Fair Labor Standards Act,if they apply to Title 23,Parts 33 and 42(subparts C,D,E and G)of the Code of You. Federal Regulations. 4. You will establish safeguards,if you have not done so already,to A. In the event that anv court or administrative agency make a prohibit employees fmm using their positions for a purpose that is, finding of discrimination on sounds of race,color,religion, or gives the accearance of being,motivated by a desire for private national origin,gender,disability or age against vnu after a due gain for them_�Ic•es oc others,particularly those with whom they process hearinf;,you a,ree to forward a copy of the finding to the have family,business,or other ties. COPS Legal Division, lIC0 Venrtont Avenue,V.W.,Washington, DC '_0330. 5. You will give the Department of Justice or the Comptroller General acces_to and the right to examine records and documents B. If You are applying for a grant of S`-CAXXV, or more and related to the---cant. Department regulations(=S CFR 42.301 et seq.)require%ou to submit an Equal Ot:poctunity Employment Plan,you will do so 6. You will comply w ith all requirements imposed by the at the time of this application,if you have not done:o in the past. Department of f ustice as a condition or administrative requirement If you are applying for a,rant of less than 5;i ),CI`0 and the regu- of the grant,with the program guideline`s,with the requirements of latirns require you to maintain a Plan on file in vuur office,vuu s OMB Circulars A-87(governing c'tst calculations)and A-12S or A- will do so within 1=0 days of your h-nnt award. ??(;uvemin,audits),with the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968,as amended, 9. You will insure that the facilities under your owner-hip,lease or with 2S CFR Part 66(Uniform Administrative Requirements),with supervision which shall be utilized in the accomFlishsnent of the the provisions of the current edition of the COPS Universal Hiring project are not listed on the Environmental Protection Agency's Owners Manual,and with all other applicable laws,orders,regula- (EPA)list of Violating Facilities and that you will notify us if you are tions,or circulars. advised by the EI'A indicating that a facibty to be used in this grant is under considerntton ft-ir listing by El's. 7. You will.to the extent practicable and consistent with applicable law,set\, tvnut,and hit,- jualiiied members of racial and ethnic 40. [f vuur state has t tabu:hcoi a review anoi:unsnunt rm.edurt , minonh• 1 L s and qualified women in on�er to further effective urdec Executive Omer t''-,--and has sekrttoi this pngnm fur lave enf0R:t:ment by increasing their ranks within the swum posi- -vview,vuu have ma-,!e this aprlicafiun available for 'view h. the thou;in vuur a%:encv. Mate-Zut,le Point pit Contact. ` s ..1he if hiY assurmict-s .111d a.�t'rir^:cis rr7f�:rrrt7;. Date: 3 Si-nature' _ i 22 . • l r U.S. Department of.Justice Office of Community Oriented Policing Services - CerUrfi ons Regarding lobbying; Debarment; Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Coordination w Affected Agencies; and Non-Supplanting. ith 3 Although the Department of Justice has made every effort to simplify the application process,ether provisions of federal law require us to seek your certification regarding certain matters. applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signature of this form provides for compliance with certification requirements under 28 CFR Part Fig,"New Restrictions on Lobbying"and 28 CFR Part 67,"Government-wide Debarment and Suspension(Non procurement)and Government-wide Requirements for Drug-Free Workplace(Grants);'and the coordination and non-supplanting requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material represen- tation of fact upon which reliance will be placed when the Department of Justice determines to sward the covered grant. L Lobbying (i) Are not presently debarred,suspended,proposed for As required by Section 1352 Title 31 of the U.S.Code,and imple- debarment,declared ineligible,sentenced to a denial of f mented at 28 CFR Part 69,for persons entering into a grant or coop- Federal benefits by a State or Federal court,or voluntarily erative agreement over$100,000,as defined at 28 CFR Part 69,the excluded from covered transactions by any Federal depart- applicant certifies*that: ment or agency; l A. No Federal appropriated funds have been paid or will be (ii) Have not within a three-year period preceding this appli- paid,by or on behalf of the undersigned,to any person for influ- cation been convicted of or had a civil judgment rendered eneing or attempting to influence an officer or employee of any against them for commission of fraud or a criminal offense in agency,a Member of Congress,an officer or employee of connection with obtaining,attempting to obtain,or perform- Congress,or an employee of a Member of Congress in connection ing public(Federal,State,or local)transaction or contract 3 with the making of any Federal grant,the entering into of any under a public transaction; violation of Federal or State Q cooperative agreement,and the extersion,continuation,renewal, antitrust statutes or commission of embezzlement,theft, ; amendment,or modification of any Federal grant or cooperative fo oerv,bribery,falsification or destruction of records,making agreement; false statements,or receiving stolen property; B. If anv Funds other than Federal appropriated funds have been (iii) Are not presently indicted for or otherwise c-nminally or paid or will be paid to any person for influencing or attempting civilly charged by a governmental entity(Federal,State,or f to influence an officer or employee of any agency,a Member of local)with commission of anv of the offenses enumerated in Congress,an officer or employee of Congress,or an employee of paragraph(A)(ii)of this certification;and t a Member of Congress in connection with this Federal grant or a cooperative agreement,the undercrp ed shill complete and sub- (iv) Have not within a three-year perod preceding this app li- ) mit Standard Form—LLL"Disclosure of Lobbying Activities;'in cation had one or more public tran:aclions(Federal,State,or accordance with its instructions; local)terminated for cause or default-, and C. The undersigned shall require that the language of this certifi- B. Where the applicant is unable to certify to any of the state- cation be included in the award documents for all subawards at ments in this certification,he or she shall attach an explanation to all tiers(including subgrsnts.contracts under grants and cwpera- this application. tive agreements,and subcontracts)and that all sub-recipients shall certify and disclose accordingly. 3. Drug-free Workplace(Grantees Other Than Individuals) Z. Debarment,Suspension,and Other Responsibility'Matters As required by the Drug-Free Workplace Act of 113&81,and imple- (Direct Recipient) mented at ZS CFR Part 67,Subpart F,for rantees,as defined at 2S CFR Part n;,Sectiorts 67.615 and r7 c-X— As required by Executive Order 1_549,Debarment and Suspension, and implemented at�S CFR Part o7, for pnrpective participants in A. The applicant certifie`that it dill or will continue to pmvide a primary covert\t transactions,a:;defined at_s CFR Part o7,Station drug-fmv workplace by: t,7.510- ti) Publishing a statement notifying emplovices that tha A.The applicant:ertiries that tt and its pnncipals: unlawful manufacturv..iistnburk,n, ur i . 23 use of a controlled substance is prohibited in the grantee's (b) Requiring such employee to participate satisfactorily in a - workplace and specifying the actions that will be taken against drug abuse.assistance or rehabilitation program approved for employees for violation of such prohibition; such purponow by,i Federal,State,or local health,law enforce- ment or other appropriate agency; (ii) Establishing an on-going drug-free awareness program to inform employees about— (vii) Making a good faith effort to continue to maintain a drug-fray,workplace through implementation of paragraphs J. (a) The dangers of drug abuse in the workplace; (i),hi),(iii),(iv),(v),and (vi). (b) The grantee's policy of maintaining a drug-free workplace; B. The grantor may insert in the space provided below the sitcfs) for the performance of work done in connection with the specific (c) Any available drug counseling,rehabilitation,and employ- grant: ee assistance programs; and ('lace of Performance(street address,city,county,state,zip code) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; e (iii) :Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph(i); Check O if there are workpiaces on file that are not identified _ here. } (iv) Notifying the employee in the statement required by paragraph(i)that,as a condition of employment-under the Section 67.630 of the regulations provides that a grantee that is a grant,the employee will— State may elect to make one certification in each Federal fiscal year,a copy of which should be included with each application (a) Abide by the terms of the statement, and for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. 3 (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the work- Check C3 if the State has elected to complete OJP Form 4061/7. place no later than five calendar days after such conviction; 4. Coordination (v) Notifying the agency,in writing,within 10 calendar days after receiving notice under subparagraph(iv)(b)from an The Public Safetv Partnership and Community Policing Act of 1994 employee or otherwise receiving actual notice of such conic- requires applicants to certify that there has been appropriate coordi- tion. Emplovers of convicted employees must provide notice, nation with all agencies that may be affected by the applicants grant including position title,to: COPS Office,1100 Vermont Ave., proposal if approved. Affected agencies may include,among others, t` NLW,Washington,DC 20530. Notice shall include the identifi- the Office of the United States Attome%;state or local prosecutors,or cation number(s)of each affected grant, correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. (vi) Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph(iv)(b),with 5. Non-Supplanting respect to any employee who is so convicted— The applicant hereby certifies that Federal funds will not be used to (a) Taking appropriate personnel action against such an replace or supplant State or local funds,or funds supplied by the employee,up to and including termination,consistent with Bureau of Indian Affairs,that would,in the absence of federal aid,be the requirements of the Rehabilitation Act of 197-3,as amend- made available to or for law enforcement purposes. ed; or As the duly aurthorized n7yrr•cvrtutive of the applimnt,f here8v ertity tfrut tfte appfic:nct cc-ril cvinply:oath the zLvve c�!ihcrt ort�. Grantee Name and Addre-:;: Applic-ation No.and/tor Pmjc`d Name: Crintev IFS! Vendor Number. Typed Name:.urd Title of Authonzed Repret�entative: Signature: Date: