HomeMy WebLinkAboutAgenda - 09-30-1997 - II ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 30, 1997
SUBJECT: Memorandum of Agreement for Providing Coordinated Site and Facility Planning
DEPARTMENT: Manager's Office PUBLIC HEARING: (Y/N) ►><' '
BUDGET AMENDMENT: (Y/N) ?a
ATTACHMENT(S): INFORMATION CONTACT:
Memorandum of Agreement Albert T. Kittrell, Assistant County Manager
TELEPHONE NUMBERS: - - ext. 2')00
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To receive a report on Memorandum of Agreement for Providing
Coordinated Site and Facility Planning.
BACKGROUND: The County Manager, School Superintendents and staff have reviewed the
attached memorandum which would establish a coordinated site and facility
planning process for schools and compatible government facilities. The
content is very similar to an agreement adopted by Wake County. This
memorandum has also been reviewed and/or commented upon by the Town
Managers of Chapel Hill and Carrboro- The Board of Commissioners has
referred the document to the Schools and Land Use Councils for their review
and input. That group is scheduled to meet on October 8. 1997.
RECOMMENDATION(S): Receive report as information and for discussion.
(1 of 3)
DRAFT
MEMORANDUM OF AGREEMENT
FOR PROVIDING COORDINATED SITE AND FACILITY PLANNING
This agreement between the Orange County and/or Chapel Hill/ Carrboro Boards of Education and
the governing Boards of Orange County and/or the Towns of Chapel Hill, Carrboro and/or
Hillsborough is intended to establish and implement a coordinated site and facility planning
process for schools and compatible government facilities. The purpose of the coordinated
planning process is to optimize the collocation and use of schools and other public facilities in a
way that builds community, provides public services where they are most needed, assures the
compatibility of collocated services, and efficiently uses public resources.
To further these goals, the Orange County and/or Chapel Hill/ Carrboro Boards of Education and
the governing Boards of Orange County and/or the Towns of Chapel Hill.and/or Carrboro do
hereby agree to the following separate and shared responsibilities for coordinated facility planning
to the extent that it does not delay.time critical construction of either school or government
facilities. These statements of responsibilities are intended to be consistent-with all applicable laws
and regulations; where they are not, they are superseded by those applicable laws and regulations.
Specifically, this agreement is not intended to supersede the statutory authority of either Board of
Education to select school sites or to build, maintain or repair school facilities or the other
governing Boards to approve the amounts to be spent for sites and to determine the funds available
for school and county or municipal facilities.
The Orange County and/or Chapel Hill/Carrboro Boards of Education will:
• Identify appropriate site criteria for public school facilities; and
• Identify interior space and exterior site requirements for school facilities; and
• Recommend school facility priorities,timetables for completion, and related funding needs;
and
• Determine the most appropriate means of managing the construction, renovation, or repair of
public school facilities, within the funding available for these activities; and
Assign to the superintendent the responsibility of providing the necessary staffing and other
resources to participate in a joint facility planning process.
(2 of 3)
When joint development(or cooperative development) of facilities are planned for a school site,
the Governing Boards of Orange County and/or the Towns of Chapel Hill, Carrboro and
Hillsborough will, as appropriate and in their respective interests:
• Identify appropriate site criteria for county and municipal government facilities and
facilities in which contracted county or municipal services are provided; and
• Identify interior space and exterior site requirements for county or municipal government
facilities and facilities in which contracted county or municipal services are provided; and
• Determine priorities, timetables for completion, and related funding requirements for
county or municipal government facilities; and
• Determine the most appropriate means of managing the construction, renovation, or repair
of county or municipal government facilities; and
• Determine the funding available for school and county or municipal government facilities;
and
• Assign to the County and/or Town Managers the responsibility of providing the necessary
staffing and other resources to participate in a coordinated facility planning process.
The Orange County and/or Chapel Hill/Carrboro Boards of Education and the governing Boards of
Orange County and/or the Towns of Chapel Hill, Carrboro, and/or Hillsborough will jointly:
• Identify opportunities for collocating compatible public facilities on sites, including
facilities for schools, county government,municipal governments, state and federal
government, other public authorities, and facilities for nonprofit organizations providing
complementary public services; and
• Develop master site plans on which public facilities will be collocated; and
• Determine the most appropriate means of relating various public services on sites,
considering all program needs, and including opportunities for sharing spaces; and
• Develop any interlocal agreements or understandings needed to allow participation of other
units of government in the collocation of public facilities. and
• Determine the most appropriate and effective means of coordinating the construction of
shared facilities located on common sites; and
(3 of 3)
• Determine the most appropriate and effective means of coordinating maintenance of shared
public facilities located on common sites; and
• Determine the most appropriate and effective means of scheduling and establishing fees for
usage of any shared public facilities on common sites; and
• Determine the most appropriate and practical means of sharing operating costs for shared
public facilities on common sites; and
• Determine the most appropriate and practical means of providing public ownership of sites
and site improvements where public facilities are collocated.
This Memorandum of Agreement shall become effective upon approval by each governing board.
It shall remain in effect until either party shall decide to terminate the agreement.
41
ORANGE COUNTY CHAPEL HILL/CARRBORO
BOARD OF EDUCATION BOARD OF EDUCATION
ORANGE COUNTY TOWN OF CHAPEL HILL
TOWN OF CARRBORO TOWN OF HILLSBOROUGH
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