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HomeMy WebLinkAboutAgenda - 08-20-1997 - 8c a 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 20, 1997 Action Agenda Item SUBJECT: TRIANGLE COMMUNITY FOUNDATION GRANT APPLICATION- SHAPING ORANGE COUNTY'S FUTURE ACTION BY: DEPARTMENT: PLANNING PUBLIC HEARING: Yes XNo BUDGET AMENDMENT REQUIRED: Yes_X_No ATTACHMENT(S): INFORMATION CONTACT: David Stancil Ext 2590 • Grant Application TELEPHONE NUMBERS: Hillsborough -732-8181 Durham - 688-7331 Mebane -227-2031 Chapel Hill - 967-9251 PURPOSE: To consider a grant application to the Triangle Community Foundation for the Shaping Orange County's Future project. BACKGROUND: On July 30, a grant application to the Triangle Community Foundation was submitted on behalf of the Shaping Orange County's Future project. The proposal asks for$5,670 to fund expansion of a proposed Children's Visioning Effort to 7th and 11th-grade student in both school systems. The Children's Visioning Effort attempts to carry the concepts of creating a countywide vision for the future to the classroom. Efforts are currently underway with SOCF Task Force members, staff and representatives from the schools for a pilot community-visioning session with 5th-graders this fall. The Task Force would like to expand the idea of gathering information from students and learning about their perspective of Orange County's quality of life by planning a design charette and workshop for the spring with 7th and 11 th-grade classes. RECOMMENDATION: The Administration recommends approval of submission of the grant application on behalf of the Shaping Orange County's Future project. 2 r p u FUR OFFTCE:DSE-ONLY': .... -..T _ -•. _- Fu ACK a s.M° .*„. a,y r.t.• k= .'wa, y p a k,.�„°-Y.r a. Ay -'i ...z ... .a.-i.. h s a..ia ".!'' ".'. 'G. PROP-NO ,; ..; . -w . .., .. ._ �.. -�, _ �.0 - _ _.:._ _ R,' M�T„a•,,' y fr + r,�4 # riU'4° ts _ + Yw _a.t a. s iYS' k wa+uu?tae 9�yrr "re+i•tea.eak`9 4 a µ. ' GRANT:ID'NO rt4`aw-r'-.�.a °'._,.•uty.xi�+s`�'�7';..Nn=�+,'v�,� �:' �'S�_' iA - �._ �7 , n _ r.r a;:k"'�:-a.s�t� ?i cP� .w+"��+C.r�^ x Fz .a ;.� tea, •1 r.a_ * }� iMj }� ,d: +,a E .r .;.a , N.<.M_,�at.�RGY.�».:�RGN*_1 WX0��� _Wr: „�].ri✓::e �ry+1 ,+..<u......,x �� s tt�.: „��,-�pr�"�,� . �"� x� �i� y mac_ �--� �£ _.�i_i r -*'_:Y �- _”7'�" �_'��..�.e+/?a�C}';7.�!�x.�_.... TRIANGLE COMMUNITY FOUNDATION Fall 1997 Grant Application All applicants will be notified by December 1, 1997. Please read the attached "Information on Grants" before filling out this form. Total Given in Fall 1996 Grant Cycle: $161,631.03 to 24 agencies out of 122 agencies requesting funds 1. Name of Organization: Shaping Orange County's Future 2. Contact Name and Title: Dave Stancil, Shaping Orange County's Future Project Coordinator 3. Phone Number: (919) 732-8181 ext. 2590 Fax Number: (919) 644-3002 4. Mailing Address: Shaping Orange County's Future PO Box 8181 Hillsborough, NC 27278 5. Street Address: same as above (if different) 6. E-Mail Address: dstanci1Qco.oranae.nc.us (Is this a personal ganiza or tional address 7. How long has this organization been in existence? 14 months 8. Tax Status (check one): Tax-exempt charitable organization [501(c)(3)] X Governmental tax-exempt unit Other nonprofit(specify status) Unincorporated association Affiliated with tax-exempt organization Other(specify) Please attach a copy of your organization's IRS tax status determination letter(not applicable to government agencies or religious congregations). A tax-exempt identification number is not sufficient. 8. In the space below, please provide a one-paragraph summary of your three-page narrative in 100 words or less (please do not attach on a separate page or exceed space provided). Shaping Orange County's Future is striving to create and realize a vision for the future of the county through citizen participation and community building. It is the purpose of this grant application to reach the youth in the county so that the Shaping Orange County's initiative may benefit from their ideas while instilling the importance of participation and community building in the youth for a lifetime. 9. Total cost of project: S 8.370 (please list entire amount, not just amount requested) 10. Amount requested from the Triangle Community Foundation: S 5.670 Triangle Community Foundation Page I of 3 Grant Application 3 i s 11. Other sources of funds for this oroiect only (please indicate if any item listed is in-kind): (Should be the difference between Item#9 and Item#10) Funding Source Total Amount Amount Already Notification Date Requested Committed Orange County $ 1,539 $ 1,539 N/A Town of Carrboro $ 284 $ 284 N/A Town of Chapel Hill $ 878 $ 878 N/A 1 TOTALS: $ 2,700 $ 2,700 12. Timetable for the project: February, 1998 to April, 1998 Month/Year Month/Year 13. Proposed timetable for payment of funds requested from Triangle Community Foundation: (grants submitted for the August deadline available January 15 or later and grants submitted for the February I deadline available July 15 or later): Date Amount Feb. 1, 1998 $5,670 14. Percentage of this project to agency's overall annual operating budget: 12 % 15. Applicant agency's overall annual operating budget: $67,373 for year 1997/1998 (You may current year's bu ge r next year's projected budget; please indicate your choice.) Overall Operating Budget Breakdown-please complete on this t3age (you may get these figures from your most recent IRS Form 990; if you are not required to submit a 990, you may simply use your overall operating budget): Total Income $ from Individuals $ from Corporations $ from Foundations $ 67,373 from Local Government $ from State Government $ from Federal Government S from Earned Income S from Other(e.g., S67,373 Expense $29,851 for Program Services S for Fundraising S37,182 for Management/General S for Payments to Affiliates S67,373 Difference: S 0 These figures are taken from IRS Form 99 current year budget vrjected budget(circle one) for year 1997/1998. Triangle Community Foundation Page 2 of 3 Grant Application 4 r 16. Has your organization or a related organization received funding from one of the Triangle Community Foundation's discretionary grant cycles within the past three years? Yes X No If Yes, please list cycle during which you applied (e.g., Fall 1995), project, and amount: 17. May the Foundation share your proposal with other potential funding sources? (The proposal will not be made available to the public, but only to potential donors or grantmakers. Your answer to this question will not affect the Foundation's consideration of your proposal.) X Yes No 18. Checklist (Refer to the Information on Grants section for more detail). Have you: 1. Described the community need or opportunity the proposed activity is intended to address (providing evidence, if possible, in measurable terms)? 2. Explained the ways in which the project will address this need or opportunity (for an existing "project of excellence," described the impact of this program in the community, including statistics or other relevant information)? 3. Thoroughly described the project or activity to be undertaken and the amount of funding being requested from the Foundation? 4. Determined the timetable for the project? 5. Stated your organization's capacity to undertake the proposed project, including qualifications of personnel involved(i.e., why your organization is in a position to succeed with the project)? 6. Stated the specific objectives the program hopes to accomplish, in measurable terms if possible (for example, number of people served)? 7. Discussed the relationship of the proposed project to other programs in the community designed to meet the same or similar needs or opportunities? 8. Listed funds already committed for the project and the sources of these funds? 9. Indicated how future funding will be obtained, if the project is an ongoing one? 10. Explained how you intend to evaluate progress toward your stated goals and objectives? 11. Enclosed 6 collated conies of: this application form? the narrative proposal, not to exceed three pages of 12-point or greater font size? a one-page proposed project budget with explanations for each item? current Board of Directors list, with organizational affiliations and/or occupation? 12. Enclosed 1l cot)v of: - your organization's overall operating budget showing both income and expenses(one-page is fine)? - your organization's complete most recent IRS Form 990? (Please do not substitute your audit)* - your organization's IRS tax determination letter? * Not applicable to govemwnt agencies or r6li lolls con re adons 19. 1 hereby certify that the applicant organization does not discriminate on the basis of race,color, age, sex, religion, sexual orientation, physical disability, or national origin. Rod Vtsser, Assistant County Manager—for Shaping Orange County's Future Task Force PLEASE REMEMBER TO COLLATE Cm the order stated above) AND STAPLE PACKETS WTPH APPLICATION FORMS ON TOP. ANY ATTACFIlKE M OTHER THAN THOSE REOLIESTED ABOVE WILL BE DISCARDED. ALL APPLICANTS WILL BE NOTIFIED BY DECEMBER 1, 1-997- Triangle Community Foundation Page 3 of 3 Grant Application 5 Shaping Orange County's Future: Youth Visioning Effort The Shaping Orange County's Future project is striving to create and realize a vision for the future of the county through citizen participation and community building. It is the purpose of this grant application to reach the youth in the county so that the Shaping Orange County's Future initiative may benefit from their ideas while instilling the importance of participation and community building in the youth for a lifetime. Orange County recognizes the need for planning towards a common goal in the face of the growth pressures that the Triangle area and, specifically, Orange County will be feeling in the future. A joint initiative between Orange County and the towns of Chapel Hill and Carrboro (in coordination with the town of Hillsborough), has been created entitled Shaping Orange County's Future. As a result, a Task Force of 30 citizens representing diverse geography, livelihoods, ages and ethnic backgrounds, was appointed from a long list of applicants.- This diversity of + membership was designed to give voice to the broad scope of community in the county. The Task Force, have been charged with going into our larger community and seeking out all stakeholders to take part in this initiative by contributing their vision for the future of Orange County. Participation from the widest possible range of county citizens is a necessary component for achieving Shaping Orange County's Future's goal -- to develop a countywide vision for the future through community participation and implement that vision through community building. Special outreach efforts are needed to provide the county's youth an opportunity to voice their ideas in the planning and community building process. A small pilot project enabling county 5th graders to learn about planning and visioning will be launched in the fall of 1997. Like the Youth Visioning Effort, the fifth graders will have an opportunity to share their hopes and fears of the future of Orange County which will be incorporated in the Shaping Orange County's Future process. However, while able to provide funding for materials needed for the elementary age outreach and staff development time for the planning and implementation for a larger Youth Visioning Effort, Shaping Orange County's Future cannot conduct an effective education and involvement program for a wider span of area youth age groups without funding assistance for educational and documentation materials, youth transportation, consensus training facilitation, planning based technology enrichment for area schools, and a day-long charette. (Please refer to the enclosed budget for itemization.) Receiving funds from the Triangle Community Foundation would enable the expansion of our Youth Visioning Effort to include middle and high school age students in the visioning and community building process for Orange County. In February and March 1998 the Shaping Orange County's Future Task Force hopes to involve five 7th grade and five 11 th grade classes located throughout the county in the visioning and community building process. With the help of professional planners and Masters students from the University of North Carolina(UNC), the Task Force hopes to meet with approximately 300 students, provide enrichment exercises for the classroom such as a visual survey of the county, and culminate the learning and sharing process in a design charette. These efforts will lead to the ^ter.._.,.•.-. 6 f incorporation of student vision and creativity into the product of Shaping Orange County's Future. The students will be given an opportunity to provide direct input to Orange County's vision through a variety of means. Students will be taught a variety of basic planning concepts through interactive educational presentations, design exercises, a cooperative countywide field survey held in conjuction with other schools, hands-on planning technology experience, and consensus building facilitation. These meetings and events will be documented by video and tape cassette. Following the initial in-class visits, a curriculum designed to improve general written, oral, problem identification and solving, mapping, and artistic expression will also generate essays, video recordings, and artwork of the students on the way they feel about the county and the shape it should take in the future. These documents and drawings along with the video clips will be shared with the Shaping Orange County's Future Task Force, elected officials, interested citizens, and the students themselves in a multimedia presentation sculpted from materials collected from the in-class meetings and assignments. Portions of these documents will be incorporated where applicable into the Task Force's final report to the elected officials. At the end of the in-class presentations and project curriculum, 50 of the students from each grade level will attend an intensive, day-long planning charette where they will learn more planning design techniques, work with students from other parts of the county (within the two school districts), and provide more input into the final product of Shaping Orange County's Future. This Youth Visioning Effort would benefit the overall education of the participating students by: introducing them to community planning processes and the multi-disciplinary profession of planning; o enhancing the student's oral and written communication skills; o providing leadership and consensus building skills; ac, showing how many things they are learning in school are interrelated and come together in the"real world"; and o most importantly, allowing their voices to be heard in shaping the future of Orange County. Shaping Orange County's Future will be able to provide excellent staffing service to the students through the coordination of the four local government jurisdictions involved, two school districts, and students of UNC at Chapel Hill. More specifically, Shaping Orange County's Future offers: a professional planning staff from three jurisdictions; o volunteers from UNC's Department of City and Regional Planning; o the collaboration of teachers within the two public school districts; o the capacity to use the information gleaned from the Youth Visioning Effort in the Shaping Orange County's Future initiative;and o the application of previous youth education experience with a less intensive Shaping Orange County's Future pilot project scheduled for this Fall with area 5th graders. 1 9 Shaping orange County's Future Co-chairs: Kevin Foy, citizen of the Town of Chapel Hill Macon 011is, citizen of Eno Township Additional Task Force Members: Leo Allison, Citizen William Barrows, Citizen Kathleen Buck, Citizen David Cates, Citizen Carole Crumley, Citizen Nate Davis, Citizen James Foust, Citizen Linda Foxworth, Citizen Theresa Grywalski, Citizen Norm Gustaveson, Citizen Ellen Ironside, Citizen Warren Jones, Citizen William Latta, Sr. , Citizen Robert Lauterborn, Citizen Marty Mandell, Citizen Angenette McAdoo, Citizen Errol McCauley, Citizen Hervey McIver, Citizen Bernadette Pelissier, Citizen Rachel Phelps-Hawkins, Citizen Peggy Pollitzer, Citizen Kenny Ray, Citizen Carl Shy, Citizen Allen Spalt,Citizen Louise Tate, Citizen James Ward,Citizen Eddie Williams,Citizen Susan Prothro Worley, Citizen .,, .. . .-- - , . -: ,-T-- . -L• _ _ -rte ' 8 YOUTH VISIONING PROJECTED COSTS DESCRIPTION TOTAL FUNDING SOURCE PERSONNEL (150 HOURS AT$18/HR) $ 2,700 SOCF EDUCATIONAL/DOCUMENTATION MATERIALS $ 3,150 binders(300 at 52.50) S 750 disposable cameras(60 at$7.50) S 450 film developing(60 at 57.50) S 450 cassette tapes(300 at 52.00) S 600 slides(film and development) $ 190 box city design kit(1 at$490) S 490 flip charts(10 at S10) S 100 video tape cassettes(10 at$2.00) S 20 clipboards(50 at 52.00) S 100 YOUTH TRANSPORTATION $ 1,250 for field survey(5 buses at 5250) S 1,250 for transportation to charette donation L1NC PHOTOCOPYING(9000 SHEETS AT$0.03) $ 270 EQUIPMENT _ in-kind SOCF REFRESHMENTS FOR DAY-LONG CHARETTE donation Area Merchants LOCATION FOR DAY-LONG CHARETTE donation Town of Hillsborough CONSENSUS FACILITATION(10 HOURS AT$70/HR) $ 700 TECHNOLOGY ENRICHMENT $ 300 Sim City Computer Software(10 at S30) S 300 ArcView Software don_ation_ ArcView TOTAL EXPENSES FOR PROJECT $ 8,370 TOTAL FUNDING REQUESTED $ 5,670 =FUNDING REQUESTED FROM THE TRIANGE COMMUNI'T'Y FOUNDATION ti 7 In addition to the creation of a vision for the county, this Youth Visioning Effort also addresses the broader goals of the Shaping Orange County's Future process -- promoting citizen participation, building community, and forming active citizens. o Citizenyarticipation: Determining where the citizens of Orange County want to "go" as a community and how to get there can only be done through the compilation of the many voices of all the stakeholders. The Youth Visioning Project will enable the youth of Orange County, Chapel Hill, Carrboro, and Hillsborough to participate in Shaping Orange County's Future. .� Community building: Through considering the county as a whole, Shaping Orange County's Future hopes to unite the rural and urban perspectives within the county. Students will be enriched by the diversity of experiences and opinions as they work with others with different backgrounds from throughout the county, and begin to construct the bridge across Northern and Southern Orange. o Citizen building: Educating youth on the function of local government and the role of citizen participation in that process while giving them an opportunity to directly experience involvement in civic affairs will build future active citizens that will uphold the American democratic ideal in the years to come. Our success in meeting these goals will be measured in participation and document collection. We will maintain participation rosters, monitor geographic representation, and utilize student evaluation surveys. In addition, we will recognize how much of what they learned in class exercises shines through in the charette. We hope to reach a total of approximately 300 students from within all three county high schools and five middle schools. From this diverse group of students, the Shaping Orange County's Future will receive written, oral, and drawn items for inclusion into their report and presentation to elected officials of Orange County as well as on the Shaping Orange County's Future web site to re-affirm whose future we are planning, and that those people--the youth--have an opinion and a voice. The source of funds for Shaping Orange County's Future is a joint pool of municipal and county funding. Currently, the towns of Chapel Hill and Carrboro contribute 32.5% and 10.5% respectively while Orange County contributes the remaining 57%. From this funding, Shaping Orange County's Future has a full-time staff member who will provide her time and energy in designing and organizing the Youth Visioning Effort. In addition, funding in-kind will be provided by volunteer efforts and donated supplies. On-going funding will not be necessary because the Youth Visioning Effort will be completed at end of April 1998; however, it is hoped that those students who participate would elect to become part of the formal process of Shaping Orange County's Future and continue to participate throughout the project's anticipated end date of December, 1999. The vision created by the Shaping Orange County's Future initiative will be submitted to the county and municipal governments for adoption to guide their respective comprehensive and current planning efforts. Hopefiilly, some of the innovative ideas in this vision will have come from the future of the County—its youth.