Loading...
HomeMy WebLinkAboutAgenda - 08-04-1997 - 8t ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 4, 1997 Action Agenda Item No. g_t SUBJECT: Renewal of Sheriff-UNC Special Events Coverage Agreement DEPARTMENT: Sheriff PUBLIC HEARING: (Y/1) BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Proposed Agreement Sheriffs Office, ext 2900 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 9684501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider renewing the contract between Orange County and the University of North Carolina at Chapel Hill for security and the provision of law enforcement at certain major University events. BACKGROUND: In September 1993,the Board approved an agreement with the University whereby the Sheriffs Department provides sworn law enforcement officers for security and law enforcement coverage at special events such as football and basketball games and concerts at the Smith Center. The University reimburses the County fully for salary and benefit payments and for the cost of any County equipment used in providing the service. The agreement is proposed to continue for the 1997-98 academic year with scope and terms identical to the agreement that was originally approved by the Board of Commissioners. RECOMMENDATION(S): The Manager recommends that the Board approve the proposed contract and authorize the Manager to sign it. 2 STATE OF NORTH CAROLINA ORANGE COUNTY This Contract dated August 1, 1997, between The University of North Carolina at Chapel Hill (the "University") and the County of Orange (the "County")for joint and cooperative arrangements for security and the provision of law enforcement personnel at certain major University events. WITNESSETH WHEREAS, the County and the University have historically cooperated and worked jointly on innumerable matters of mutual concern or interest; and WHEREAS, the County and the University have entered into a Mutual Assistance Agreement dated August 1, 1997; and WHEREAS,certain University sporting events, such as the University's home football and basketball games, and other events at the Student Activities Center, such as concerts, bring fans and alumni to Chapel Hill and Orange County to enjoy the campus and visit Chapel Hill and Orange County; and WHEREAS,the provision of adequate security,traffic direction, and law enforcement personnel at such home football and basketball games or other special events is a matter of mutual concern and interest to the University and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such home football and basketball games and special events will mutually benefit the University and the County; and WHEREAS, the County and University desire to provide such cooperative security arrangements in addition to any requests for assistance under the Mutual Assistance Agreement; NOW THEREFORE, in consideration of the premises and the mutual covenants and conditions set forth below, the County and the University agree as follows: 1. The County agrees to provide up to fifteen(15) sworn law enforcement officers each 1997 University home football game. 2. The County agrees to provide up to fifteen(15) sworn law enforcement officers for each 1997-98 University home men's varsity basketball game. 3. The County agrees to provide, if requested, up to fifteen(15) sworn law enforcement officers for each 1997-98 University special event at the Student Activities Center, such as concerts. M, . 3 4. The County agrees to keep records of the services provided to the University under this contract and to provide such records to the University upon request. 5. The following services shall be provided by the County's law enforcement officers: traffic direction, security, emergency medical assistance, crowd control,patrol and surveillance and other law enforcement duties requested by the University and related thereto("the law enforcement services"). The law enforcement services hereunder shall also include protective patrol of the event site and designated adjacent properties prior to, during and for a reasonable time after the end of the event. 6. The University will provide transportation on campus and communications equipment to the County's law enforcement officers while they are assigned to contracted duties for the University. The County shall provide all otherzquipment necessary to perform the law enforcement services (i.e. uniforms and weapons). The University shall pay the costs of transportation and communications equipment which it provides for the County's law enforcement officers. The County shall pay the equipment costs of all other necessary equipment and the University shall reimburse the County for the costs in the amount included for that purpose in the statement to the University from the County described in paragraph seven of this contract. 7. The University shall compensate the County for the law enforcement services provided pursuant to this contract by paying to the County an amount equal to one and one half times the salary of each officer provided to the University,including supervisory personnel, plus associated employer payments to FICA and retirement accounts for said employees. Payment shall be made within thirty (30) days of receipt of a statement from the County following each event for which services are provided. The statement shall be sent to: Chief of Police, Department of Public Safety, Security Services Building, Campus Box 1600,University of North Carolina at Chapel Hill, Chapel Hill,NC 27599-1600. Payment shall be made to the order of the County and delivered to the County's Finance Officer, 208 South Cameron Street, Hillsborough,NC 27278. 8. The County and the University shall each designate one person as its official contact person for purposes of implementing and administering this contract. The University and the County shall consult in a timely fashion regarding the law enforcement services for each respective home football/basketball game or special event. The County agrees to consider and use its best efforts to be responsive to all reasonable University needs and requests relating to the law enforcement services hereunder. Notwithstanding the foregoing,the County's responsibility to provide personnel as per this agreement is subject to the availability of volunteers from the department and the personnel needs of the County of Orange. 9. While performing law enforcement services for the University, the County's law enforcement officers shall be subject to the lawful operational commands of the officer in charge of the division to which they are temporarily assigned and shall operate under his or her direct supervision. 4 10. Nothing contained herein is intended to alter or abridge the employment relationship between the County and its employees. Any disciplinary actions arising out of the temporary work assignment of the County's officers will remain the responsibility of the County. At any time, the University's officers in charge of the division to which any County officer is assigned may relieve such County officer of his or her duties being provided under this contract and such University officer shall immediately forward a written statement setting forth the reason for such action to the County's officer in charge of the division to which that County officer is currently assigned. 11. The officers providing the law enforcement services shall report to Kenan Stadium, Student Activities Center, or their other work stations, at least two hours before the official starting time for the game or other special event for briefing by the University. The officers shall not be released from their respective assignments until dismissed by the University's Chief of Police or his/her designee. . 12. All County law enforcement officers providing the law enforcement services to the University shall be subject to the County's medical and hospitalization insurance, or Workers' Compensation coverage. 13. The parties may agree to law enforcement services for additional athletic or special events in . accordance with the terms of this contract. 14. This contract will be reviewed annually no later than July 1, and may be renewed,modified or amended at that time, or at any other time,upon the mutual written agreement of the parties. 15. This contract may be terminated at any time by either party by giving 90 days notice to the other party in writing. 16. If either party defaults in its obligations and does not cure such default within ten(10) days of receipt of notice of such default,the non-defaulting party may immediately terminate the Contract. 17. No transfer or assumption of additional liability for the acts of any law enforcement officer is intended by the parties to this contract. t 5 IN WITNESS WHEREOF,the parties hereto have duly and validly authorized and executed this contract this day of , 1997. COUNTY OF ORANGE Sheriff of Orange County Attest: By: County Clerk County Manager Approved as to form: County Attorney This instrument has been preaudited in the manner prescribed by the North Carolina Local Government Budget and Fiscal Control Act. Finance Director THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL Donald L. Gold, Chief of Police and Director Of Public Safety By: Wayne R. Jones Vice Chancellor, Business and Finance