HomeMy WebLinkAboutNN ORD-1997-019 1997-1998 Budget, Capital and Grant Project Ordinanceas DRAP - 15-5F7- e l �
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Orange County
Board of Commissioners
Meeting Date: June 30, 1997
Action Agenda
Item No
Subject: 1997-98 Budget,Capital and Grant Project Ordinances
Department: Public Hearing Yes No_X
Budget Office
Attachment(s): Information Contact: Sally Kost
(1) Adjustments to Manager's Recommended Budget Extension Number: 2151
(2) Summary of Grant Project Ordinances
(3) Summary of Capital Project Ordinances
(4) Salary Schedule
(5) Classification and Pay Plan Amendments Hillsborough 732-8181
(6) Personnel Ordinance Revision Chapel Hill 968-4501
(7) Fee Schedule Mebane 337-2031
(8) CHCCS Reserve Funding Request Durham 688-7331
The Grant and Capital Project ordinances are provided under separate cover. The budget ordinance will be provided
on Monday,June 30, 1997.
Purpose
To approve the 1997-98 budget ordinance, selected capital project ordinances, grant project
ordinance, salary schedule, classification and pay plan amendments, personnel ordinance revision,
and fee schedule in accordance with the actions taken by the Board of Commissioners at the June
19, 1997,budget work session.
Background
Budget Ordinance - At the June 19, 1997, Budget work session, the Board of County
Commissioners adopted a Resolution of Intent to Adopt the Budget for the 1997-98 budget. These
changes, summarized at Attachment 1, result in a net decrease in the Manager's Recommended
budget of $91,569, bringing the total General Fund Budget to $85,483,019. The General Fund
Property Tax Rate is set at 87.30 cents per$100 assessed valuation. The Chapel Hill-Carrboro City
Schools Special District Tax is set at 17.90 cents per$100 assessed valuation.
Grant Project Ordinances - Included in the 1997-98 budget are short term State and Federally
funded projects which are accounted for in a separate fund and are shown in the Budget on the
associated departmental pages under "Other Funds." Attachment 2 lists these grant projects,
showing the total appropriation through 1997-98 for each project for which authorization ends as of
June 30, 1997.
Capital Project Ordinances - Each year the Board of Commissioners adopts a ten year Capital
Improvements Plan for County and School capital projects. This year the Board will consider the
Capital Improvements Plan in August. To continue ongoing projects, the Board has agreed to
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extend on-going projects that must have an ordinance to continue and certain projects that the
Board has agreed to consider the new funding for.
A summary of the Board's action is at Attachment 3. Note that one additional project has been
added for the Board to consider, based on new information from the Chapel Hill-Carrboro City
Schools. This includes an appropriation for technology, funded from a combination of a Transfer
from the General Fund, and from the Public School Building Fund. If the Board decides not to
adopt this additional capital project ordinance, the budget ordinance will need to be amended as
follows:
Presently in Budget Amount of the Change New Amount in the
Ordinance Budget Ordinance
Transfers to Other Funds $4,060,870 ($380,000) $3,680,870
Miscellaneous $2,745,468 $380,000 $3,125,468
In addition, if the Board chose not to approve this request from Chapel Hill-Carrboro City Schools,
then the Technology ordinance would need to be amended, striking the new (1997-98)
appropriation.
Attachment 4 provides a listing of the capital projects in which new or revised capital ordinances
are necessary. In some cases, where no new funds are appropriated but the project continues, an
ordinance is necessary to extend the project date.
Salary Schedule - Based on the actions taken at the June 19, 1997, Board work session, the
Orange County Salary Schedule effective July 1, 1996, is to be amended to include a 2.5 percent
cost of living increase effective July 14, 1997. Attachment 5 is the revised Salary Schedule
effective July 14, 1997.
Classification Plan Amendment - Attachment 6 lists amendments to the Orange County
Classification Plan effective July 14, 1997 to implement the approved budget and to delete classes
no longer used. The changes are listed along with background information.
Personnel Ordinance Revision - Attachment 7 is an amendment to the Career Growth
Recognition Award and Performance Award sections of the Orange County Personnel Ordinance to
reflect the 1997-98 pay period effective dates.
Fee Schedule - Attachment 8 is a schedule of fees for services provided by the County. One minor
increase in the fees charged by Orange Public Transportation for van rentals is included. This fee
increases from 35 cents to 40 cents per mile based on increase maintenance costs.
CHCCS Reserve Funding Request - The Manager received a fax from the Chapel Hill-Carrboro
City Schools Board of Education Chair at 4:45 on June 25. While time constraints related to
agenda production preclude a detailed analysis of the request, the Manager's recommendation is
provided in a separate memo.
3
Recommendation __The Manager recommends that the Board of County Commissioners approve the following:
• Orange County Budget Ordinance*
• Grant Project Ordinances*
• Selected Capital Project Ordinances*
• Salary Schedule
• Classification and Pay Plan Amendments
• Personnel Ordinance Revision
• Fee Schedule
* Note: As has been the practice in the past, the actual budget ordinances will be provided to the Board of
Commissioners at the June 30th, 1997,Board meeting. Summaries of the ordinances are included as part of this abstract.
4
Adjustments to the 1997-98 Manager's Recommended Budget 4ttaehne nt 1 .
(A3)
Eliminate
Funding for IS (A5)
Position and one (A-4) Increase
(A2) half the funding Move Funding Funding for
(A-1) Continue the for Health for various Womens
Manager Recom Distribute Current Pay Family Nurse projects into Center and
Expenditures mended Cola I Plan Practioner Reserve Kidscope Total
Community Maintenance $865,556 $10,835 $876,391
General Administration $3,325,759 $44,481 ($47,707) ($97,540) $3,224,993
Taxation&Records $2,119,935 $40,710 $2,160,645
Community Planning $1,620,146 $31,033 ($12,500) $1,638,679
Human Services $19,307,690 $238,595 ($16,902) $19,529,383
Public Safety $7,863,748 $126,476 $7,990,224
Public Works $3,005,703 $34,870 $3,040,573
Education $29,054,350 $29,054,350
Outside Agencies $1,329,819 ($15,500) $32,540 $1,346,859
Miscellaneous $1,598,408 ($527,000) ($59,500) $1,733,560 $2,745,468
Transfers to Other Funds $5,668,890 ($1,608,020) $4,060,870
Debt Service $9,814,584 $9,814,584
Total General Fund $85,574,588 $0 ($59,500) ($64,609)1 $0 $32,540 $85,483,019
(All) A13)
Anticipated Child (Al2) Increase in
(A-8) (A-9) Protective Additional Miscellaneous
Reduce Tax Increase Fund Services Interest Revenue to
Manager Rate by .45 Balance Revenue from Earnings on Balance the
Revenue Recommended cents Appropriation new positions Bonds Budget Total
Property Taxes $56,010,216 ($278,479) $55,731,737
Sales Taxes $11,933,000 $11,933,000
Licenses and Permits $783,412 $783,412
Intergovernmental $10,218,137 $20,300 $10,238,437
Charges for Service $3,679,483 $3,679,483
Investments $960,000 $960,000
Miscellaneous $234,340 $6,610 $240,950
Transfers in from other funds $800,000 $116,000 $916,000
Fund Balance $956,000 $44,000 1 1 1 $1,000,000
ITotal General Fund $85,574,588 ($278,479) $44,000 $20,300 $116,000 $6,610 $85,483,019
Note: Footnote references shown in the heading refers to the descriptions on the following pages.
5
Adjustments to the 1997-98
Manager's Recommended Budget
The Board of County Commissioners adopted the resolution of intent to adopt the budget for the
1997-98 fiscal year Orange County Budget on June 19. In doing so, the Commissioners adjusted
the Manager's Recommended Budget as follows:
Tax Rate
The County Manager presented a budget with a tax rate of 87.75 cents per $100 of assessed
valuation. The Board of Commissioners adjusted the tax rate downward by .45 cents, approving
a resolution to intent to adopt the budget with a tax rate of 87.30 cents per $100 of assessed
valuation. The Commissioners approved a 2 cent increase in the Chapel Hill/Carrboro Special
District tax, over the recommended tax rate of 15.9 cents per $100 of assessed valuation, to 17.9
cents per$100 of assessed valuation.
The table on the prior page, Adjustments to 1997-98 Manager's Recommended Budget,
summarizes the adjustments by expenditures function and revenue category.
Expenditures
A-1 Distribute Cost of Living Adjustment
Funds for the cost of living adjustment for County employees are budgeted in the
Miscellaneous category of the Manager's recommended budget. This adjustment
distributes these funds to the departmental budgets.
A-2 Continuation of the Current Pay Plan
The Board agreed to continue the current pay plan which reduces the cost of the
compensation package by $59,500.
A-3 Eliminate Funding for the Information Systems Position and One half of the
Family Nurse Practioner in the Health Department
The Board of Commissioners eliminated the funding for one new position in the
Information Systems Department ($47,707). The Board agreed to reconsider this
position at a later time, once the Strategic Automation Plan is reviewed. The
Manager will also bring back a funding plan for the position if it is reconsidered.
The Health Department originally requested a half time Family Nurse Practioner
position. The recommended budget included a full time position, to provide back-
up coverage in the clinics and some health education duties. The Board of
6 •
Commissioners agreed to fund one half the position, as originally requested by the
Health Department. This resulted in a net decrease in the Health Department budget
of$16,902.
A-4 Establish Reserve Account for Certain Projects
The Board agreed to consider certain areas of the budget in August, 1997. In the
meantime, these items that the Board wants to discuss in more detail have been
moved into a reserve account. A listing of these items is shown on Attachment IA.
A-5 Outside Agencies
The Commissioners increased the funding for Kidscope by $31,500, from a
recommended amount of$58,400 to $89,900. The Board also increased the
appropriation for the Women's Center by $1,040, from $7,960 to $9,000.
Revenue
A-8 Tax Rate
The Commissioners reduced the General Fund tax rate from the recommended level
of 87.75 by .45 cents, to 87.30 cents per $100 of assessed valuation. This reduced
the revenue from property taxes by $278,479.
A-9 Fund Balance
The increase in fund balance appropriated helps accomplishes the changes listed
above. The recommended fund balance appropriation increases by $44,000, from
$956,000 to $1,000,000.
A-10 Child Protective Services Revenue
Although the percentage of reimbursement to Counties is yet to be determined by
the State for Child Protective Services, it is likely that the minimum revenue will be
25%of the salary and benefits for these social workers. Therefore,the revenue in
Intergovernmental is increased by $20,300 to a new total of$10,238,437.
A-11 Additional Interest Earnings on Bonds
The Manager's recommended budget included$800,000 from interest on bonds and
private placement holdings that have been borrowed, but not yet expended. Due to
a slower than anticipated draw down of these funds for capital construction
projects, an additional $116,000 will be available for appropriation, brining the
bond interest total to $916,000.
A-11 Miscellaneous Revenue
Miscellaneous appropriations is increased by $6,610 to balance the revenue side of
the budget.
4ttaehment I - A
7
Summary of Appropriations moved to Non-Departmental - Reserve
General Fund
General Administration
Information Systems ($97,540)
Strategic Automation Plan
Community Planning
Economic Development ($12,500)
Loan Pool
Non-Departmental
Outside Agencies ($15,500)
Dispute Settlement Center ($13,500)
Center for Peace Education ($2,000)
Miscellaneous
Employee Incentives($25,000)
Organization Incentives ($25,000)
note: the incentives programs are
included in the Miscellaneous
function of the budget. The funds
are being moved from the
Incentives Line Item to the Reserve
for Board Action account.
Transfers to Other Funds
School Capital Projects ($394,955)
County Capital Projects ($1,213,065)
(see list for specific projects)
Total ($1,733,560)
Miscellaneous Increase in Miscellaneous $1.733,560
4ttachment 2 g
Summary of Grant Project Ordinances
Prior Total Project
Grant Appropriation New Funding Amount
Department on Aging
Senior Citizen Health Promotion Program $103,816 $44,755 $148,571
Health Department
Comprehensive Breast& Cervical Cancer Control * $24,364 $24,364
Immunization Action Plan * $24,369 $24,369
Community Health Advocacy Program(CHAPS) included in BOA#10
Community Nutrition Program $24,800 $0 $24,800
Human Services
Smart Start included in BOA#10
Sheriff s Department
CopsFast $50,216 $26,016 $76,232
CopsFast 2 $68,442 $75,000 $143,442
Crisis Intervention $140,486 $51,787 $ 140,486
Housing
Section 8 Block Grant Program * $2,901,477 $2,901,477
Home Program $1,095,000 $379,000 $1,474,000
Community Development Block Grant $378,495 $0 $378,495
Affordable Housing $37,750 $66,400 $104,150
Efland Estates $145,750 $0 $145,750
Cooperative Extension
Middle School Camp included in BOA 410
Planning Department
Shaping Orange County's Future $42,588 $15,441 $58,029
Water Resources included in BOA #10
Sediment Control $10,000 $6,500 $16,500
Manager's Office
Criminal Justice Partnership included in BOA 410
*prior year funding does not carry-forward.
BOA=Budget Amendment
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Attachment 4
12
Capital Project Ordinances
New Appropriation
Appropriation Up Included in the 1997- Funding is in Reserve
to 1996-97 98 Ordinance for Future Decision
CHCCS
Americans w/Disabilities Act $88,150 $0 $25,000
Athletic Facilities/Playgrounds $334,000 $0 $0
Chapel Hill High Phase II $1,687,798 $0 $0
East Chapel Hill High School $23,027,208 $0 $0
Southern Village Elementary $14,138,000 $0 $0
Planning for Future Projects $575,000 $0 $95,146
Renovations&Site Improve. $1,236,091 $0 $0
Renovations- General $0 $0 $920,485
Renovations-Fire/Safety/Security $21,800 $0 $0
Renovations-Mechanical Systems $74,898 $645,592 $0
Renovations-Paving/Parking Lots $0 $264,690 $0
Renovations Glenwood Media Ctr. $100,000 $0 $0
Reserve for Future Projects $20,000 $0 $140,528
Technology $2,492,502 $700,000 $0
Total $43,795,447 $1,610,282 $1,181,159
ocs
Asbestos Removal $313,100 $0 $0
C.W.Stanford Refurbishment $1,640,000 $200,000 $0
Cameron Park Renovations $0 $0 $10,000
Efland Cheeks Gym/Office $0 $0 $85,000
Electric Service Upgrades $125,000 $0 $115,000
Energy Management Systems $0 $0 $100,000
Environmental Testing $150,000 $0 $0
Future Project Reserve $10,563 $0 $104,722
Handicapped Accessibility (ADA) $470,000 $0 $200,000
Hillsborough Year-Round Elem $1,011,250 $150,000 $0
Kitchen Renovations Project $0 $0 $200,000
New High School $0 $354,919
Orange H.S.Athletic Fields $110,000 $0 $0
Orange H.S.Renovations $383,000 $0 $75,000
Parking Lots/Playgrounds $0 $0 $0
Planning for Future Projects $16,669 $0 $0
Playground Protective Surfacing $60,000 $40,000 $0
Roofing Projects $456,635 $0 $0
Technology Application Plan(1) $2,450,000 $625,000 $0
Totall $7,196,217 1 $1,015,000 $1,244,641
13
County Capital Project Ordinances
New Appropriation
Funding is in
Appropriation Included in the 1997- Reserve for
Project: Up to 1996-97 98 Ordinance Future Decision
A Dickson House $66,000 $9,000 $0
Arts Center $40,000 $15,000 $0
Connecting Orange County $30,000 $0 $0
Energy Retrofitting $118,844 $0 $90,000
Equipment&Vehicles Public Bldgs $618,929 $150,550 $31,000 (1)
Facilities Improves $96,187 $30,000 $40,000
Handicapp Access $55,000 $0 $0
Loan Pool Reserve $50,000 $0 $50,000
New Courthouse Renovations $189,286 $0 $25,000
Northern Human Servs $369,950 $0 $0
Northside Human Servs $20,000 $0 $0
OCIM Building $0 $0 $5,000 "
Optical Imaging $325,403 $0 $0
Orange Enterprises $10,500 $0 $0
Planning&Ag Bldg $6,150 ($6,150) $0
Rural Education Center $55,000 $0 $0
Skills Development $1,250,000 $0 $500,000
Southern Human Servs $4,790,000 $60,000 $0
Strategic Automation $156,375 $0 $425,000
Hum Servs Automation $449,515 $0 $105,175
Geographic Information System $547,939 $12,500 $30,000
Transitional Family Housing $65,000 $0 $0
Whitted Human Sery $447,840 $0 $0
Co Comm System $173,000 $0 $0
Criminal Justice Study $0 $0 $75,000
Equipment/Vehicles Public Safety $581,793 $408,600 $0 (1)
Jail/New Crthse Add $3,707,104 $325,000 $0
Emergency Preparedness $0 $0 $300,000
Equipment/Vehicles Public Works $98,417 $0 $36,890 (1)
Fairview Clay Cap $50,000 $0 $0
Fuel Tank Rplcmnts $15,000 $0 $0
Motor Pool Facility $1,592,590 $0 $o
Solid Waste Centers $204,000 $0 $o "
Efland Cheeks Park $38,250 $0 $0
Equipment/Vehicles Recreation $14,700 $0 $0 (1)
Fairview Park $75,000 $0 $0
Hargraves Gymnasium $50,000 $50,000 $0
New Hope Corridor $30,000 $15,000 $0
OHS Tennis Courts $57,500 $0 $0
Park/Recreation Facs $55,000 $0 $0
Triangle Sportsplex $900,000 $400,000 $0
Efland Sewer Extension $50,000 1 $50,000 $0
Utility Extension Develop 1 $155,000 1 $0 $0
Ordinance is included in Budget Amendment#10. (1) Equipment/Vehicles for the functions
"No Ordinance is included. are combined into one ordinance.
14
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Attachment 6 20
Classification and Pay Plan Amendments
To amend the Orange County Classification and Pay Plan as provided below:
1. Change the salary grade of:
• Solid Waste Center Operator from Salary Grade 56 ($16,315 - $25,943) to Salary
Grade 57 ($17,132 - $27,242).
With this change,the lowest salary grade in use for permanent County positions
will be Salary Grade 57 and the minimum salary for a permanent employee will
be $8.24 an hour.
2. Establish the class of:
• Electrician at Salary Grade 64 ($24,106 - $38,327).
This position is part of the Fiscal Year 1997-98 budget and will provide a licensed
electrician in Public Works for the installation,maintenance and repair of
electrical systems.
3. Change the class title and salary grade of:
• Hazmat/Training Coordinator at Salary Grade 62($21,866 - $34,767)to
Emergency Management Training Coordinator at Salary Grade 65
($25,312 - $40,244).
The Fiscal Year 1997-98 budget provides for an increase in hours for the existing
Hazmat/Training Coordinator in Emergency Management and the addition of
responsibility to that position for the coordination of all mandated training for
County paramedics,basic life support staff and fire-fighters, and to ensure that all
such personnel are trained Occupational Safety and Health Administration
(OSHA)Bloodborne Pathogens and Hazardous Materials regulations, among
others.
4. Delete the following classes:
• Assistant Tax Supervisor
• Assistant Telecommunications Supervisor
• Audio Visual Technician
• Clerk Typist III
• Data Entry Clerk
• Library Reference Assistant
There is no longer a need to maintain these classes as part of the Orange County
Classification and Pay Plan.
f:\pers\elgin\c&p-plan\budwk97.doc
June 25, 1997
C4032-6/97
ELECTRICIAN 21
GENERAL DEFINITION OF WORK:
Performs difficult technical work in the installation, maintenance and repair of electrical
systems, equipment and fixtures; does related work as required.
Work is performed under general supervision. Serve as lead worker on electrical projects
with other skilled and semi-skilled employees.
TYPICAL TASKS:
Installs, repairs and replaces electrical circuits, distribution panels, receptacles, switches,
light fixtures, including fluorescent ballast and tubes, incandescent bulbs, and other
electrical devices;
Designs and installs electrical circuits and systems for renovations and new equipment,
including computers;
Determines the type, size and quality of wires,panel boards, switch boxes and other
equipment necessary to perform the job;
Troubleshoots, locates and diagnoses trouble occurring in buzzers,thermostats, shop
equipment and building electrical systems and makes necessary repairs;
Reads and understands electrical schematics, blueprints, services manuals, and data on
equipment to diagnose problems;
Estimates and purchases materials needed for construction or repair jobs; maintains a
stock of frequently used supplies;
Reads wiring diagrams; wires, diagnoses and repairs control panels;
Installs computer network cabling and connections;
Trains other mechanics to perform electrical work;
Performs general maintenance work orders including HVAC,plumbing, carpentry,
painting and general services such as moving and deliveries;
Performs related tasks as required.
KNOWLEDGES, SKILLS AND ABILITIES:
Thorough knowledge of procedures,techniques, materials and equipment used in the
installation, maintenance and repair of electrical systems. Thorough knowledge of the
principles of electricity and their practical applications. Thorough knowledge of the
hazards and the applicable safety precaution of electrical work. Thorough knowledge of
electrical codes applicable to this area. Ability to read and interpret blueprints and
specifications. Ability to detect malfunctions, analyze causes and take remedial action
rapidly and effectively.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school
and at least 5 years experience in the installation, maintenance and repair of electrical
systems.
SPECIAL REQUIREMENTS:
Possession of an appropriate driver's license valid in the State of North Carolina.
Certified as licensed Electrician in the State of North Carolina.
C7105-6/97
22
EMERGENCY MANAGEMENT TRAINING COORDINATOR
GENERAL DEFINITION OF WORK:
Performs intermediate technical work in planning, coordinating, and communicating
continuing education courses for basic life support, advanced life support and fire
certification training.
Work is performed under regular supervision.
TYPICAL TASKS:
Develops continuing education program to ensure employees and volunteer EMS and fire
personnel maintain training requirements for advanced life support certification;
Coordinates with community colleges and hospital to provide continuing education
classes;
Conducts training needs assessment;
Reviews class materials and content for compliance with state requirements;
Maintains personnel training records for employees and volunteers;
Informs personnel on certification status and training needs for maintaining certification;
Trains employees on use, handling and storage of work-related hazardous materials;
Communicates with management about training needs and certification status;
Performs related tasks as required.
KNOWLEDGES SKILLS AND ABILITIES:
General knowledge of the Emergency Management delivery system including firefighter
and paramedic certification requirements. Ability to establish and maintain effective
relationships with employees,fire departments, law enforcement, community college
personnel, community agencies and continuing education providers; knowledge of
computer applications for organizing and maintaining records and reports; ability to
ensure compliance with established rules and guidelines.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school
and at least one year experience in coordinating and organizing training courses
supplemented with experience in fire service or recognized emergency medical services
program.
23
41tachment 7
Draft Revision to the Orange County Personnel Ordinance,
Article V, "Pay Plan" Sections 7.3 and 8.3
7.3 Career Growth Recognition Award Amount
For employees with WPPR Review Dates of July- 1,, 1996 July 14, 1997 (the
beginning date of the first pay period in Fiscal Year 1996 97 1997-98) through
july 13, 1997 July 12, 1998 (the ending date of the last pay period in Fiscal Year
7 1997-98), the Career Growth Recognition Award amount for an eligible
employee is a quarter step (approximately 1.25 percent) salary increase.
8.3 Performance Award Amount
8.3.1 For employees with WPPR Review Dates of Aily 1, 1996 July 14, 1997
(the beginning date of the first pay period in Fiscal Year 1996 1997-98)
through July 12, 1998 (the ending date of the last pay period
in Fiscal Year 1.9969 1997-98), the Performance Award amount is as
follows:
Performance Rating Performance Award
Unsatisfactory None
Needs Improvement None
Effective None
Highly Effective $400 or I% of annual salary,
whichever if larger
Outstanding Achievement $800 or 2% of annual salary,
whichever is larger
For a Permanent Part Time employee, the amount is prorated based on the
employee's appointment hours.
f.-\e\career.doc
June 23, 1997
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39
MEMORANDUM
TO: Orange County Commissioners
FROM: John M. Link, Jr. , County Manager
DATE: June 26, 1997
RE: Attached Letter from Mark Royster
I received the attached faxed letter from Chair Royster, at 4 :45 pm
June 25th. (yesterday) As I told him and staff,
in earlier conversations this week, GS 115C-430 requires the BOCC to
apportion current expense according to membership of each unit . As we
indicated in the work session with the
school systems, Mandy Farmer of the N.C. Dept . of Public
Instruction stated that no new certified numbers for any
school system would be changed from the original numbers of
March.
I am recommending that the BOCC not respond favorably to
this request for the following reasons :
1 . The BOCC must respond to both school systems at the same time based
on certified membership. Present law, does not allow funding for
just one system. The Orange County system would have to be willing
to pursue the same process as suggested by the Chapel Hill system.
The uncertainty surrounding school allotments versus actual
enrollment is an annual occurrence. Sometimes, school systems enroll
more students than the State projected, sometimes less . In 1996-97,
for example, the Orange County Schools enrolled far more than the
increase of 63 students that the State had projected. In that case
• and in years past, the school systems have adjusted their budgets as
necessary to deal with more or fewer students than were projected and
budgeted.
2 . Even if number one could be worked out, the BOCC would have to
revisit the total appropriation for the school systems which would
impact the tax rate. The district tax rate would also be impacted,
were that source of funds to be considered. Moreover, if a higher
district tax rate were established, the Board of Commissioners would
not have authority to hold the additional revenue in reserve . Under
State law, once the Commissioners set the district tax rate, all
revenue produced is used at the discretion of the school board.
3 . Counties with more than one school system have historically, and with
mutual consent by the school systems, used the spring certified
numbers given by the state. This provides order, stability and a
level playing field for both the school systems and the BOCC.
Changing this process needs to be carefully and thoroughly reflected
upon and not considered in the heat of the budget season. .,.
40,
Chapel Hill-Carrboro Clty Schools
Fax # (919) 9334568
Phone # (919) 967-8211
FAX COVER SHEET
Onto: ZIA 9!'l Time:
---
Attention:
From:
Total Pages (Including this cover sheet)
Please respond by:
Comments: This facsimile contains CONFIDENTIAL INFORMATION which also may be
LEGALLY PRIVILEGED and which Is Intended only for the use of the Addressee(s) named. if
you are not the Intended remplent of this faceimile, or the employee or the agent responsible
for delivering it to the Intended runt, yoo hereby are rK*fted that any d nation or
..copying of this facsirnil®may be stkgy died, if you have recehred this facsimile in error,
Please.krarnedlately notify us by telepfrane at (919) 967-8211.
41
Chapel Hill-Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516-2881
The Board of Education Telephone: 919/967-8211 Ext. 226
FAX: (919) 933-4560
Neil G. Pedersen Mark Royster,Chair
Superintendent
TO: OrAnge County Commissioners
FROM: R Chair
Board of Education
RE: 1997-98 Budget Request for Additional Students
DATE: June 23, 1997
We are very appreciative of the additional two cents added in the budget
resolution of the special district tax that would increase funds to the CHCCS
budget by $820,518. If you have not heard, on Friday, the House and Senate
approved the Excellence in Schools Act that mandates the average teacher
salary increase to 6.5 percent. Therefore, the timing of the additional budget
allocation could not have been better. It will now allow us to fund some of our
most critical needs beyond the state mandated salary increases and the funds
to charter schools.
There still continues to be concern about the increased enrollment
projected by DPI in May of 89 students who will be entering public school from
home and/or private schools. We understand from DPI that we cannot obtain
certification of those students until July 1.
Since this date, July 1, is after the approval date of the budget, we
respectfully ask that you set up a reserve in your budget of $1,889 per student,
or $168,121, for the 89 public school students anticipated by DPI's May report.
These funds would be held in your contingency and will only be allocated on a
per pupil basis up to and including 89 students, upon certification by DPI in July.
Charter schools are new to all of us and, certainly, the funding process
has been quite frustrating. We hope that you will approve the reserve funds,
$168,121, so that we will not have to cut into the funds allocated to our students.
Thank you for the continued commitment, shown by your actions, to meet
the educational needs of the public school students of our school district.
C, John Link
Neil Pedersen
r,.
42
115C-430. Apportionment of county appropriations among
local school administrative units.
If there is more than one local school administrative unit in a county, all
appropriations by the county to the local current expense funds of the units,
except appropriations funded by supplemental taxes levied less than
countywide pursuant to a local act of G.S. 115C-501 to 115C-511, must be
apportioned according to the membership of each unit. County
appropriations are properly apportioned when the dollar amount obtained
by dividing the amount so appropriated to each unit by the total
membership of the unit is the same for each unit. The total membership
of the local school administrative unit is the unit's average daily
membership for the budget year to be determined by and certified to
the unit and the board of county commissioners by the State Board of
Education
(1975, c. 437, s. 1; 1981, c. 423, s. 1; 1985 (Reg. Sess., 1986), c. 1014; s.
78.)
115C-431. Procedure for resolution of dispute between board of education and board of
county commissioners.
96
B. ADOPTION OF THE 1997-98 BUDGET, CAPITAL AND GRANT PROJECT
ORDINANCES
BUDGET AMENDMENT#10 (CARRYOVER ITEM FROM THE CONSENT
AGENDA)
Commissioner Carey clarified that the money for the loan pool and the Strategic
Automation Plan is in a reserve account.
Motion 1 -A motion was made by Commissioner Carey, seconded by
Commissioner Halkiotis to adopt the 1997-98 Orange County Budget Ordinance as presented in
the agenda.
VOTE: AYES, 4; NO, 1 (Chair Crowther)
Motion 1 b -A motion was made by Chair Crowther, seconded by Commissioner
Carey to approve the budget ordinance amendment, the grant project ordinances, and the
capital project ordinances as presented and as attached on pages
(Item 8-K on the Consent Agenda)
VOTE: UNANIMOUS
Motion 2 -A motion was made by Commissioner Halkiotis, seconded by
Commissioner Brown to adopt the County Capital and School Capital Project Ordinances.
VOTE: UNANIMOUS
Motion 3 -A motion was made by Commissioner Gordon, seconded by
Commissioner Halkiotis to adopt the 1997-98 grant Project Ordinances as presented.
VOTE: UNANIMOUS
Motion 4 -A motion was made by Commissioner Halkiotis, seconded by
Commissioner Brown to adopt the 1997-98 Salary Schedule to be effective July 14, 1997.
VOTE: UNANIMOUS
Motion 5 -A motion was made by Commissioner Halkiotis, seconded by
Commissioner Carey to adopt revisions to the Orange County Classification Plan effective July
1, 1997.
VOTE: UNANIMOUS
Motion 6-A motion was made by Commissioner Gordon, seconded by
Commissioner Halkiotis to adopt the revisions to the Personnel Ordinance.
VOTE: UNANIMOUS
Motion 7 -A motion was made by Commissioner Halkiotis, seconded by
Commissioner Brown to adopt the County Fee Schedule with the understanding that this
schedule will be reviewed for updating.
VOTE: UNANIMOUS