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Home My WebLink AboutAgenda - 06-30-1997 - 8s r I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. B-S ACTION AGENDA ITEM ABSTRACT Meeting Date: June 30, 1997 SUBJECT: PYROTECHNICS PERMIT; ORANGE COUNTY SPEEDWAY DEPARTMENT: PURCHASING AND Public Hearing: Yes: No: CENTRAL SERVICES Budget Amendment Reqd? Yes No ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 Letter of request Telephone Number- Checklist Hillsborough 732-8181 Chapel Hill 967-9251 License Mebane 227-2031 Site layout for pyrotechnics display Durham 688-7331 Inventory of shells to be used during display Certificate of Insurance Permit PURPOSE: To consider approving a pyrotechnics permit for Orange County Speedway. BACKGROUND: Orange County Speedway has requested that the County Commissioners approve a pyrotechnics permit for the fireworks display which is scheduled for July 3, 1997 (rain date July 5, 1997) in conjunction with the regularly scheduled race. GS 14-414, indicates that the Board shall consider a fireworks permit for"any and all kinds of fireworks and explosives, which are used for exhibitions or amusement purposes." GS 14-413 empowers the Commissioner to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions...but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other." County policy further requires assurance from the sponsoring agency that adequate public safety measures will be exercised; and that the County will be protected as an additional insured on the insurance policy(ies) covering the event. Documents attached satisfy the checklist criteria previously endorsed by the Commissioners. It may be of interest to the Board that the Fire Code, as modified in 1996, allows the local fire official to specify that a plan must be developed to ensure adequate coverage for fire and emergency medical services if he/she believes that the specific public 2 gathering creates a significant impact on public or fire safety. Mike Tapp, the CountyFire Marshal, has indicated that such a plan is required for the Speedway and as a result service contracts were developed between the Speedway and Orange County EMS (for emergency medical services) and Caldwell Fire Department(for fire protection). Both of these agencies are on site during any race event. RECOMMENDATION: The Manager recommends that the Board approve the pyrotechnics permit for Orange Speedway for their fireworks display to occur July 3, 1997 (or rain date, July 5,1997); and authorize the staff to sign off on the permit form as indicated. 6-1 1-1997 S:51 AM i=ROM ORANGE CT Y SPE=vYAY z�1 2 364 1 622 lid ' 111 /19® �411/ItY vevrw + � 9740 NC 57 Po Box 30 Rougamont.NC 27572 TA1(9 0 364-!222 Fax(9 f 0)364-1622 June 11, 1997 Via Facsimile To: Pam Jones, Orange County Purchasing Mike Tapp, Orange County Fire Marshall Hillsborough, NC 27278 prom: Harold 1. Dorsett Operations Manager Orange County Speedway Re: Request for Permit for Fireworks Display Orange County Speedway is planning to have a fireworks display on Thursday, July 3 (raindate July 5)in addition to our racing program We have a contract with Fireworks Unlimited in Yanceville,NC to set up and manage the display. Please find attached the following supporting documents: 1)Contract between Fireworks Unlimited and Orange County Speedway 2)Fireworks Unlimited License 3)Fireworks Unlimited Certificate of Insurance 4) Shed Count 5)Display Area Vocation Map Orange County EMS units will be on site during the display along with a unit and personnel from the Caldwell Volunteer Fire Department. If you need any other information, please contact me at the speedway office. Thank You, ,v, -t- Harold L. Dorsett PYROTECHNICS PERMIT CHECKLIST North Carolina General Statue 14-413 empowers County Commissioners in the State to issue permits for the use of pyrotechnics in connection with shows of all descriptions after satisfactory evidence is produced to the effect that the pyrotechnics will be used for the aforementioned purposes and no others. The Orange County Commissioners have adopted a policy which cites the completion of the following criteria as prerequisite to the issuance of a pyrotechnics permit. Verification of the receipt of information will be evidenced by the signature of the appropriate official on this form. Only after all criteria listed below have been met will the permit be issued. It should be further noted that all signatures must be written on the face of the permit in order for the permit to be valid. Penalties for use of pyrotechnics without a permit are cited in the North Carolina Building Code,Administration and Enforcement,Volume 1A, Chapter 8.1. CRITERIA APPROVED BY DATE 1. LETTER OF REQUEST RECEIVED FROM SPONSORING AGENCY pjones 6-11-97 2. LETTER RECEIVED FROM FIRE DEPARTMENT INDICATING Contract with Caldwell SUFFICIENT MEASURES WILL BE TAKEN TO ENSURE THE SAFETY Fire Dept to provide fire OF THOSE IN ATTENDANCE. protection for all race events.(New requirement per Fire Code) 3. LETTER RECEIVED FROM LAW ENFORCEMENT INDICATING Race track security on SUFFICIENT MEASURES WILL BE TAKEN TO ENSURE THE duty during races will SAFETY OF THOSE IN ATTENDANCE. handle the crowd control 4. QUALIFICATIONS/LICENSE SUBMITTED FOR PYROTECHNIC pjones 6-11-97 OPERATOR 5. SITE LAYOUT SUBMITTED BY THE PYROTECHNIC OPERATOR. pjones 6-11-97 6. INVENTORY OF PYROTECHNICS TO BE USED SUBMITTED pjones 6-11-97 7. CERTIFICATE OF INSURANCE FOR GENERAL LIABILITY pjones 6-11-97 COVERAGE RECEIVED;MUST INCLUDE COUNTY AS A NAMED INSURED ON THE FACE OF THE CERTIFICATE;MINIMUM LIMIT $1,000,000 PER PERSON/PER OCCURRENCE. 8. LOCATION OF PYROTECHNIC DISPLAY HAS CURRENT FIRE mtapp 6-11-97 INSPECTION AND IS IN COMPLIANCE WITH THE STANDARD FIRE PREVENTION CODE, 1988,WITH NORTH CAROLINA AMENDMENTS. 9. SHOW SET UP HAS BEEN APPROVED BY THE FIRE OFFICIAL IN APPROPRIATE JURISDICTION PRIOR TO THE BEGINNING OF SHOW. CERTIFICATION RESPONSIBILITIES: ITEMS 1-7: ORANGE COUNTY DIRECTOR OF PURCHASING AND CENTRAL SERVICES ITEM 8: JURISDICTION'S FIRE OFFICIAL ITEM 9: ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE—NOTE: THIS SIGNATURE CERTIFIES THAT THE FIRE OFFICIAL IN THE APPROPRIATE JURISDICTION HAS MADE THE SET UP INSPECTION. IT IS NOT INTENDED TO INDICATE THAT THE COUNTY'S EMERGENCY MANAGEMENT DIRECTOR MUST INSPECT AND APPROVE SET UP PERSONALLY. FOLLOWING CERTIFICATION OF ITEM 9,PLEASE RETURN THIS FORM TO THE PURCHASING AND CENTRAL SERVICES DIRECTOR.1 1FWPMTCKL 6-11-1997 8=51AM FRU4 ORANGE CTY SPEEDWAY 910 364 1622 S i OEPAAYMENT OF THE TAL43UPY--QUPEAU OF At 00moL.TOBACCO ANN Flj^uAR&4 r�Y UtCBWJPBVW(181 ACS CHAPT'M 40,EXPLOb M) In�000pwlh•w n•ba.rtw.fe,dyWa•ECtIw.Cr�Rro/Aaat tsTe...o flwwOulp�Man+relewutrel>rI CFA F•rtiS�.y.u+nyr.nOM�fnlh.Feu+MFFr��slk.n•rPwMwq+r+f�•Yn�Ip�eeFChy�M.�TIwiA�nil.�� Ced•w e,.MgUb ef•WNW VAPW4 .un1E+M uWrlen dM•Man fl..^Ylp►flNM�O��.tl'M0710�'fM O.eir. p11EF,f i E U461661N®CEMTHI uC r t—NC—O 1'1-24—CE-00327 D"'TA"" bAtp� P.0 bOx 2 4 ATLANTA• gA 30307—x494 ro ° WE MAY 79 2000 FillevUR s UNLINITE MISESs VANCElMLLLLEs NC 27379 } � I umwo 24 — IMPORTER OF LOU EXPLOSIVES aa tIrnc• auc+cHAN1+G CrA W u=MM 4u 41MILING ADDRESS �e.mllr Ila1 a;.k•trr•eeg�M t pr.u1 found 0mN1•ar""fo1M.•wMysp"w" F RE11011Ks UNLI"rtE0 tNG F RE %xs UN MtTEO.. a4O: iH E VA TLLE. 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MC" Orange County SDeadwwj, p•0• Box 30, Afluge�uant "Cl 27 57Z =PLAY Speedway PropextY CWMAGI PLWS$2,500.00 MOLAY DA'S£(,S) 07-03-97 a[Wo irifRibvd dhplhP Csr+d as sO dAesad't dMc ler++•s e[cr�°s ra 4s.delr sbo•n dws m °�a Fe>ew 7,obsw w's10►� pK IN NO NV W VL CVO AYPLY AFTER �•l'/i9. Ip s weim won 0 } ws�+a andwtati•In1tE d� { � ;s ati�• +a•bat d1i to aDrN asd�.odot�1t so a�1 ar IMbft d m&kind UPW&e CGMPW' at 1rrP 'M MAY'h(N I SU6AWM SAOg.MC. 1 ' ' DA1'b OAF ISIN PYROTECHNICS PERMIT ORIGINAL SIGNATURES; COPY 1 COUNTY OF ORANGE NORTH CAROLINA Pursuant to G.S. 14-413, Commissioners in North Carolina Counties are empowered to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions...but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other". On June 30, 1997, Orange County Speedway, Roughmont, NC, was approved for a pyrotechnic permit to be used in association with races on July 3, 1997 (rain date July 5, 1997) at the Orange County Speedway. The approval is granted based on the following assurances from the requestor: Public Safety personnel will be on site during the event to ensure public safety and to provide adequate traffic control; Proof of Liability insurance which includes the County as a named insured, has been submitted to the Orange County Director of Purchasing and Central Services. Limits of liability are no less than $1,000,000 per occurrence. Show setup will be approved by the Orange County Fire Marshal or his designee, prior to the beginning of show. Permitted explosives include those listed on attachment#1, as submitted by Fireworks Unlimited Inc.,Yancyville, NC. Orange County Speedway has a current fire inspection and is in compliance with the Standard Fire Prevention Code, 1988, with North Carolina amendments. Approved by: (All signatures must be affixed for permit to be valid.) John Link, Jr., Fire Official Orange County Manager Pamela Jones, Director, Orange County Nick Waters, Director, Orange County Purchasing and Central Services Emergency Management Services HANDLING INSTRUCTIONS: EACH PARTY SIGNS TWO COPIES OF PERMIT 1. Director of Purchasing signs after certification that checklist criteria has been met. 2. Orange County Manager signs. 3. Fire Official signs, upon approval of the site set up prior to the event. 4. Emergency Management Director signs after assurance from Fire Official that requirements of the Standard Fire Prevention Code as it respects the use of pyrotechnics has been met. 5. Emergency Management Director provides one copy of permit to show sponsor and returns one copy to the Director of Purchasing for records maintenance.