HomeMy WebLinkAboutAgenda - 06-30-1997 - 8m 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. R—m
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 30, 1997
SUBJECT: Contract Renewal; Property Management Services/501 West Franklin St.
DEPARTMENT: PURCHASING AND Public Hearing: No
CENTRAL SERVICES Budget Amendment Reqd? No
ATTACHMENT(S): INFORMATION CONTACT:
PAM JONES, ext. 2650
Renewal
Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To consider renewing a contract with ESM Associates, Chapel Hill for property
management services at 501 W. Franklin Street through June 30, 1998.
BACKGROUND: ESM Associates has provided property management services at the referenced
property since the County purchased it in July, 1996. The fee for property management services
is 6%of the gross rent, which if all spaces are rented for the full year equals approximately $5,500
per year. Property manager responsibilities include:
• Providing a point of contact for the tenants of 501 W. Franklin Street for any tenant issue and
presenting these issues to the County as may be required. Examples of issues include maintenance
items, parking locations, etc. ESM is also responsible for assigning parking and issuing the parking
permits to the 501 tenants.
• Authorizing expenditures for routine maintenance items up to$500 per expenditure. All bills for such
maintenance are reviewed by the property manager and sent to the County Purchasing Director who
ensures that payment is made.
• Further,the property manager seeks out suitable tenants to fill any vacancies which occur in the
building. However, the County reserves"first right of refusal'to the vacated space prior to
commitment to a new tenant.The Board of Commissioners approve any leases with tenants in the
facility.
As a general note,the property manager does not collect rent on behalf of the County. Rent checks are
mailed directly to the County to ensure proper accounting is maintained.
The term of the proposed renewal is July 1, 1997 through June 30, 1998,with a 90 day notice to terminate
the agreement available to either party.
RECOMMENDATION: The Manager recommends that the Board approve the renewal
agreement with ESM Associates through June 30, 1998; and authorize the Chair to sign on behalf
of the Board.
2
RENEWAL AGREEMENT BETWEEN
COUNTY OF ORANGE
AND
STEPHEN J. MANTON,d/b/a/ESM ASSOCIATES
NORTH CAROLINA
COUNTY OF ORANGE
WHEREAS, an agreement was made and entered into as of the 20th day of August, 1996 by and
between Orange County,hereinafter referred to as the"County" and ESM Associates, hereinafter
referred to as"ESM",for property management services at 501 West Franklin Street,Chapel Hill,NC
WHEREAS, the County and ESM mutually agree to the following:
1. The agreement will be continued for a period beginning July 1, 1997 and ending at 12:00
midnight on June 30, 1998.
2.All other terms and conditions shall remain the same.
COUNTY OF ORANGE
Date:
William L. Crowther,Chair
ESM Associates
Date:
Stephen J. Manton