HomeMy WebLinkAboutAgenda - 06-02-1997 - 9e 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. g-e
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 1997
SUBJECT: Bid Award: Public Works Paving Project
DEPARTMENT: PURCHASING AND Public Hearing: No
CENTRAL SERVICES Budget Amendment Reqd? No
ATTACHMENT(S): INFORMATION CONTACT:
PAM JONES, ext. 2650
Bid Tabulation
Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To consider awarding a bid and awarding a contract to Blythe Construction,
Inc. for paving to be done at the Public Works Facility.
BACKGROUND: The construction project for the Public Works Maintenance Facility
included funds for the access road as well as some parking lots to be paved. Bids for
this work were solicited for April 17, 1997 with only two bidders responding. Since the
Statutes require three bidders for an advertised sealed bid, advertisements were placed
again for the re-bid to occur on April 29, 1997. This call yielded three bidders, with the
lowest bid being submitted by Blythe Construction, Inc.
The specifications were written around a number of alternates to allow for acceptance
of the bid in the event the quoted price was unmanageable from a budgetary
perspective. An explanation of the base bid and alternates is as follows. A plan sheet
is attached to facilitate interpretation of the alternates:
• Base bid includes paving of the access road from Highway 88N to a point just north
of the turn off to the fueling island, around the fueling island, and around the
maintenance facility itself.
• Alternate #1 includes paving of all of the areas mentioned in the Base Bid and
completes the paving of the access road just north of the turn off for the fueling
island to the maintenance facility.
• Alternate #2 completes all of the work mentioned in Base Bid and Alternate #1
above, and paves one parking lot adjacent to the Maintenance Facility, one parking
lot adjacent to the Public Works Administration Building and the access road
leading from the Maintenance Facility to the Public Works Administration Building.
• Alternate#3 completes all of the work mentioned in Base Bid, Alternates#1 and #2
as well as paves the one remaining parking lot to the south of the maintenance
facility.
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Acceptance of Alternate #3 is recommended and will pave all of the areas on the site
where paving is appropriate. Although the funds available through the Public Works
Maintenance Facility are insufficient to complete all of the paving on the site, the paving
prices reflected in this bid were significantly lower than those which we have seen in
recent history. It would, therefore, seem to be in the County's best interest to identify
additional funds in order to take advantage of this opportunity. It is proposed that
funding for Alternate#3 be accomplished as follows:
• Public Works Maintenance Facility Project Fund (apprx. $122,000);
• Public Works operating budget(apprx. $20,000);
• Solid Waste Convenience Centers (apprx. $34,800).
The County Engineer will provide on-site supervision during the paving process.
Compaction testing, as needed, will be contracted to a third party testing company.
RECOMMENDATION: The Manager recommends that the Board award a bid and
approve a contract, contingent upon Attorney and Staff review, to Blythe Construction,
Inc. for paving pursuant to Alternate #3 in the bid submitted April 29, 1997, in an
amount not to exceed $176,800; and authorize the Chair to sign on behalf of the
Board.
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