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Home My WebLink AboutNN ORD-1997-010 Budget Amendment #7 oiPJp _ 1 5 9 '1 - d /v 1 Orange County Board of County Commissioners Action Agenda Item No Action Agenda Item Abstract Meeting Date: May 21, 1997 Subject: Budget Amendment#8 Department Public Hearing Yes No_X_ Budget Office Budget Amendment Needed Yes No X_ Attachment(s) Information Contact Revised Capital Project Ordinance Sally Kost, Budget Office Ext. 2151 Telephone and Extension Number Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 Purpose To consider a proposed capital project ordinance for Mechanical Systems for the Chapel Hill/Carrboro City Schools. Background Included in the requested 1997-2007 Capital Improvements Plan from the Chapel Hill/Carrboro City Schools are funds to replace the air conditioning unit at Culbreth Middle School. This work must be completed during the summer when students are not in session. To meet this tight time frame, the Chapel Hill/Carrboro City School Board must approve the bid for completion of the work in early June. Since the School Board may not award the bid until funds are committed, the Chapel HiIVCarrboro City Schools staff is requesting that the Board of Commissioners approve the capital project ordinance appropriating $540,000 as of July 1, 1997. The actual funds will be appropriated in the 1997-98 budget. The Chapel Hill/Carrboro City Schools also requested funds from the 1997-98 recurring capital budget. However, in discussing this request with the Chapel Hill/Carrboro City Schools finance officer, the Schools will be able to pay the $200,000 needed for the Chapel Hill High School roofing project from existing fund balance. z The Board of Commissioners have approved project ordinances in advance of funds have been actually appropriated for the Schools before. The most recent example is the air conditioning project for Orange High School. Recommendation The Manager recommends that the Board of Commissioners approve the attached capital project ordinance for Mechanical Systems for the Chapel Hill/Carrboro City Schools . 3 Mechanical Systems Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 61-880- Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized will replace the air conditioning unit at Culbreth Middle School. This project will be financed with proceeds from the Schools'portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from the General Fund(1997-98) $540,000 Section 4. The following amount is appropriated for this project: Mechanical Systems $540,000 Section 5. This ordinance,originally adopted May 21, 1997,shall be in effect until June 30, 1997. Adopted this 21'day of May, 1997. M:\BUDGET\9697\ORDS\SCHCAP\MECH 4 HAFEL HiLL.-CARR$ORO CITY'SCI300LS. Lincoln Center, Merritt Mill Road •-Chapel HUI' North Carolina•2751 G-2881'. :Telephone: (919) 967-8211 Fax: (919).933-45.60: Nell G Pederaen Chester Ir.Preyar,Assistant Supaftondemt upetintoudeat for• rt. ► WlUI=J.MoUls,.Directoc of Fad idm- Iftnagmint MEMORANDUM.TO: . -Grace.Holto FROM: Bill ' q. SUBJECT: Sunpna' 'ectnt DATE: May 6, 1997. . As you are aware,the 1997-98 Capital Improvement Plan includes funds for the replacement of Culbreth Middle School's HVAC equipment and roof repairs at Chapel Hill A'igh School. In order for activities to start in early June,project plans and specifications were completed, advertising was conducted,and construction bids were opened. Architectshi and engmeerrs are in .the process of certifying the bids and,in order to complete the.projects•witWn the summer time schedule, contracts must be executed in May. The.approximate financial commitments for the two-projects are as follows: Culbreth Middle School HVAC Project - 5540,000• Chapel Hill E tgh School Roofing Project. $200,000 Funding fin the Qanvth 11 Me School HVAC project is included in the 1997-98 CIP- Mechanical Systems account. The amount:budgeted is$645,592.•Roofing repair fiu ub are inchided.in the Remming Capital Budget for 1997 98 and•total 5712,406: ; Your ammstance,m securing approval to cocute the contracts is requested:•PaymeM of projea . invoices would begin in July 1997;however,in order to.stM wodc in June,..contracts mays:�e signed over the next few weeks. Thanks.for.your.assistance, If you need any additional infor>Y;<atioa, plea se.let ice know. . cc: Chet Preyar 5 CEI"EL HILL-CARRBORO CrrY SCHOOLS Lincoln Center,Merritt Mill Road Chapel Hill,North Carolina 27516 Telephone: (919)967-8211 raa G.Bedereeo,SupwWendwt Cb"ter Ir.mar,Nsiet"Supainandow Of Support sworn Grace H.Hahn,Daedw of Fhwum May 9, 1997 Sally Kost Orange County Budget Director Government services Center Annex 208 South Cameron Street Hillsborough,NC 27278 Dam Sally: As you and Bill Mullin have discussed,we need to sign contracts on two projects that are to be funded out 1997-98 CIP and Recurring Capital Budgets. Thew are projects tbst must be pursued during the summer and in order to start work when the school year ends,we need to sign contracts on these projects in the next few weeks. I have attached a letter from Bill Mullin. Both projects have already been delayed several years past their needed completion. Is it possible to receive a budget amendment from the County Comamssioners allotting us the funds so that we may sign the cow? The funds would not be disbursed until after July 1,but signing the contracts would obligate us for funds that we do not currently have budgeted. The other option on the roofing may be to alloc of some of the available capital fiord balance. The HVAC job is too largo to cover under any existing budget item. Please advim. Thank you for any help,you may be able to offer. Sincerely, Grace H.Holton cc: Neil Pedersen ' Cheat Preyer Bill Mullin s- 2t- 4 � B. MINUTES The County Commissioners approved the minutes as presented for March 18, April 1, and April 9, 1997. C. AMENDMENT TO MASTER PURCHASE AGREEMENT BETWEEN Oran a COUNTY AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE E( RSI), INC. The Board approved and authorized the Chair to sign the renewal agreement with ESRI, the County's vendor for most GIS hardware and software products. D. CLASSIFICATION PLAN AMENDMENT - REVENUE TECHNICIAN The Board amended the Orange County Classification and Pay Plan by(1) changing the title of the Revenue Technician class at Salary Grade 63 ($22,398- $35,615) to Revenue Technician I still at Salary Grade 63 and (2) establishing the new class of Revenue Technician II at Salary Grade 64 ($23m518 - $37,392) E. HOUSING REHABILITATION CONTRACT AWARD The Board awarded two housing rehabilitation contracts as listed below: Dwelling Unit Bid Amount Contractor Gattis $28,675 Taylor Home Improvements Clifford $29,875 Taylor Home Improvements F. BUDGET AMENDMENT #8 The Board approved budget amendment#8 as stated below: The project authorized will replace the air conditioning at Culbreth Middle School and will be financed with proceeds from the Schools' portion of the one-half cent sales taxes. Anticipated Revenue Transfer from the General Fund (1997-98) $540,000 Appropriated Amount Mechanical Systems $540,000 G. CONTRACT BETWEEN THE NORTH CAROLINA DEPARTMENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES AND THE Orange COUNTY HEALTH DEPARTMENT The Board approved and authorized the Chair to sign the annual consolidated contract between the North Carolina Department of Environment, Health and Natural Resources and the Orange County Health Department, which provides State and Federal funds to the Health Department to partially support mandated services. H. RENEWAL OF INTERLOCAL AGREEMENT - HOUSEHOLD HAZARDOUS WASTE DISPOSAL This item was removed from the agenda. I. CHILD SUPPORT ATTORNEY CONTRACT This item was moved to the end of the Consent Agenda for separate consideration. J. RENEWAL AGREEMENT BETWEEN OCHD AND JOCCA This item was removed from the agenda. K. LEASE APPROVAL -501 WEST FRANKLIN STREET SUITE 106 This item was moved to the end of the Consent Agenda for separate consideration. L. PERSONNEL ORDINANCE REVISION -WORKPLACE VIOLENCE PREVENTION This item was moved to the end of the Consent Agenda for separate consideration.