HomeMy WebLinkAboutAgenda - 05-21-1997 - 8f Orange County
Board of County Commissioners
Action Agenda
Item No g4
Action Agenda Item Abstract
Meeting Date: May 21, 1997
Subject: Budget Amendment#8
Department Public Hearing Yes No_X_
Budget Office Budget Amendment
Needed Yes No—X_
Attachment(s) Information Contact
Revised Capital Project Ordinance Sally Kost, Budget Office
Ext. 2151
Telephone and Extension Number
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
Purpose
To consider a proposed capital project ordinance for Mechanical Systems for the
Chapel Hill/Carrboro City Schools.
Background
Included in the requested 1997-2007 Capital Improvements Plan from the Chapel
Hill/Carrboro City Schools are funds to replace the air conditioning unit at Culbreth
Middle School. This work must be completed during the summer when students are
not in session.
To meet this tight time frame, the Chapel Hill/Carrboro City School Board must approve
the bid for completion of the work in early June. Since the School Board may not award
the bid until funds are committed, the Chapel Hill/Carrboro City Schools staff is
requesting that the Board of Commissioners approve the capital project ordinance
appropriating $540,000 as of July 1, 1997. The actual funds will be appropriated in the
1997-98 budget.
The Chapel Hill/Carrboro City Schools also requested funds from the 1997-98 recurring
capital budget. However, in discussing this request with the Chapel Hill/Carrboro City
Schools finance officer, the Schools will be able to pay the $200,000 needed for the
Chapel Hill High School roofing project from existing fund balance.
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The Board of Commissioners have approved project ordinances in advance of funds
have been actually appropriated for the Schools before. The most recent example is
the air conditioning project for Orange High School.
Recommendation
The Manager recommends that the Board of Commissioners approve the attached
capital project ordinance for Mechanical Systems for the Chapel Hill/Carrboro City
Schools .
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Mechanical Systems
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 61-880-
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized will replace the air conditioning unit at Culbreth Middle School.
This project will be financed with proceeds from the Schools'portion of the one-half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from the General Fund(1997-98) $540,000
Section 4. The following amount is appropriated for this project:
Mechanical Systems $540,000
Section 5. This ordinance,originally adopted May 21, 1997, shall be in effect until June 34, 1997.
Adopted this 215E day of May, 1997.
M:\BUDGET\9697\ORDS\SCHCAP\MECH
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CHAPEL HILL CARRBORO CITY SCHOOLS.,.. -
Lincoln Center, Merritt Mill Road
..Chapel Hill; North Carolina-27516.-2881-
:Telephone: (919) 967-8211
Fax: (919):933-45%0 .
Neil G Pedersen Chester F.Preyar,Assistant Superintendent
Superftwml�ml. or Support Servroes
WilKsm.J.Mullin,Director of Facilities,
- Management
MEMORANDUM TO: . Crace.Holton
FROM: _ Bill M
SUBJECT: Summer ojects . .
DATE: May 6, 1997
As you are aware,the 1997-98 Capital Improvement Plan includes funds for the replacement of
Culbreth Middle School's HVAC equipment and roof repairs at Chapel Sill High School. In
order for activities to start in early June,project plans and specifications were completed,
advertising was conducted, and construction bids were opened. Architects and engineers are in
the process of certifying the bids and, in order to complete the.projects,within the summer time
schedule, contracts must be executed in May.
The.approximate financial commitments for the two projects are as follows:
Culbreth Middle School HVAC Project - $540,000.
Chapel Hill Sigh School Roofing Project - - $200,000
Funding for the Culbreth Middle School HVAC project is included in the 1997-98 CEP-
Mechanical Systems account. The amount budgeted is$645,592.-Roofing repair funds are
included.in the-Remaring Capital Budget for 1997-98 and.totsl$212,406::
Your assistance in securing approval to execute the contracts is requested.- Payment of project- .
invoices would begin in July 1997,however,in order to start work in Jude,..contracts must be
signed over the next few weeks:
Thanks,fgr your.assistance. If you need any additional information, please.let me know:
cc: Chet Preyar
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CHAPEL HILL-CARRBORO CITY SCHOOLS
Lincoln Center,Merritt Mill Road
Chapel Hill,North Carolina 27516
Telephone: (919) 967-8211
Neil G.Pedersen,Supainum wt Cl F Pr"w,Assia mt Supaintendew
of Support Services
Grnee 8 Beltea,Dhvctw of Finemm
May 9, 1997
Sally Kost
Orange County Budget Director
Government Services Center Annex
208 South Cameron Street
Hillsborough,NC 27278
Dear Sally:
As you and Bill Mullin have discussed,we need to sign contracts on two projects that are to be
banded out 1997-98 CIP and Recurring Capital Budgets. These are projects that must be pursued
during the summer and in order to start work when the school year ends,we need to sign
contracts on these projects in the next few weeks. I have attached a letter from Bill Mullin. Both
projects have already been delayed several years past their needed completion.
Is it possible to receive a budget amendment from the County Commissioners allotting us the
fiends so that we may sign the contracts? The funds would not be disbursed until after July 1,but
signing the contracts would obligate us for funds that we do not currently have budgeted.
The other option on the roofing may be to allocate some of the available capital fiord balance.
The HVAC job is too large to cover under any existing budget items.
Please advise. Thank you for any help you may be able to offer.
Sincerely,
Grace H. Holton
cc: Neil Pedersen
' Chet Preyar
Bill Mullin