HomeMy WebLinkAbout2013-220 Amendment to Hobbs, Upchurch & Associates Contract: Buckhorn-Mebane EDD Water and Sewer Extension Project – Phase 2 s�
NORTH CAROLINA
CONTRACT AMENDMENT#3
ORANGE COUNTY
' 2
THIS CONTRACT AMENDMENT is made and entered into this_�day of 201 by and between
ORANGE COUNTY (hereinafter referred to as "County") and HOBBS, UPC CH, & ASSOCIATES, P.A.
(hereinafter referred to as the"Provider").
WITNESSETH:
THAT WHEREAS, the County and Provider entered into a contract dated November 4, 2010, for the Buckhorn-Mebane
EDD Water and Sewer Extension Project-Phase II, (hereinafter the"Original Agreement"); and
WHEREAS,the Original Agreement has been previously amended by CONTRACT AMENDMENT#I and CONTRACT
AMENDMENT#2; and
WHEREAS, the County and Provider desire to further amend the Original Agreement while keeping in effect all terms
and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration for the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. The Term of the Original Agreement is hereby extended through June 30,2014.
2. Section 1(a)is modified to add a new sub-section"vii"as follows:
vii) Provider has submitted a proposal to provide additional services on this project related to construction-
phase engineering management, contract administration and inspection. Provider's letter of proposal, dated
March 12, 2013 with the subject line "Construction Management and Inspection Services Proposal", is
attached and is incorporated into this Amendment. The additional costs associated with these services are as
follows:
Section Administration Inspection Total
Water Improvement(Lines W-1, W-2) $22,900 $27,000 $49,900
Sewer Segment No. 1 (Lines S-1 and S-2) $22,900 $27,000 $49,900
Sewer Segment No. 2 (Line S-3) $28,400 $32,300 $59,700
Total: $159,500
3. Section 3(a)(ii)is modified to add to the original task list as follows:
Task 12. Monitor Construction activity Continual
Task 13. Verify contractor pay requests Monthly
Task 14. Provide engineering design and guidance As Needed -
Task 15. Project Closeout, as-builts, certification At conclusion of project
4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event that there is a conflict between the Original
Agreement and this Amendment,this Amendment shall control.
[SIGNATURE PAGE FOLLOWS]
IN TESTIMONY WHEREOF,this Contract Amendment has been executed by the parties hereto, as of the date first
above written.
O GE COUNTY Provider:
Ba y Jacornity�' ' Fred M. bs, P. .
Orange oar of Co issioners Presiden
Attest:
Donn aker,Cl k to the Board
Approved as to technical content
Zraig Be ict,Department Director
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act.
U a4'�_w 1J' ,
Office of the Finance Director
Approved as to form and legal sufficiency:
Offi of th ounty Attorney
1111 Hobbs Upchurch Associates
engineer ng I pi nning surveying
March 12,2013
Mr. Craig Benedict
Orange County Planning& InspectionsJOPT Director
131 W. Margaret Lane
Hillsborough, NC 27278
RE: Buckhorn-Mebane EDD
Water and Sewer Extension Project—Phase II
SUBJECT: Construction Management and Inspections Services Proposal
Dear Mr. Benedict:
This letter provides a revised proposal for construction administration and inspection services for
the above referenced project. This letter revises the proposed fee estimates outlined in our
August 3, 2012 correspondence to your office for these same services. The revised numbers
reflect the reduction in scope of the work and a reduction in the amount of daily inspection to be
provided. The specific breakdown for each section of work is as follows:
Section Administration Inspection Total
Water Improvements (Lines W-1, W-2) $22,900 $27,000 $49,900
Sewer Segment No. 1 (Lines S-1 and S-2) $22,900 $27,000 $49,900
Sewer Segment No. 2 (Line S-3) $28,400 $31,300 $59,700
Total _ $159,500
We look forward to the opportunity to continue working with the County on this important
project. Please do not hesitate to contact us if you have any questions.
Sincerely,
HOBBS, UPCHURCH&ASSOCIATES,P.A.
Robert Bernard,PE
t:910.692.6616 i F:010.692.7342 j 300 SW BROAD STREET J SOUTHERN PINES,NC 28387 WWW.HOBBSUPCHURCH.COM
SUPERIOR PERFORMANCE THROUGH INNOVATIVE DESIGN
Hobbs Upchurch Associates
engineering I planning surveying
August 3, 2012
Mr. Craig Benedict
Orange County Planning& Inspection
131 W. Margaret Lane
Hillsborough,NC 27278
RE: Buckhorn-Mebane EDD
Water&Sewer Improvements Project
Construction Management/Inspection/Bid Management Services
Dear Mr. Benedict:
Per your request, please find attached detailed cost estimate and layout maps for the planned water
and sewer improvements to serve Buckhorn-Mebane EDD. We also offer Resident Project
Inspection and Construction Management Services in accordance with the attached scope for the
noted amounts as summarized below:
Water Improvements(Lines W-1, W-2 and W-3) $82,000.00
Sewer Segment#I (Lines S-I and S-2) $82,000.00
Sewer Segment#2 (Line S-3) $87,000.00
Sewer Segment#3 (Pump Station/Force Main) $52,000.00
As previously discussed we recognize that the project may move forward in its entirely, or in
segments. As such, if the project should be constructed in its entirely concurrently, the above totals
may be discounted to a total of $268,000.00 to account for savings associated with required
manpower and total length of oversight. Likewise, there may be negotiated savings with other
chosen combinations, however the actual improvements to be completed may not be known until
after the bid opening. Also, note that this assumes we will provide daily inspection and oversight.
Deviations from this concept will also impact costs.
HUA offers to coordinate all technical services related to preparing construction documents,
advertising the project, managing the bid process, issuing addenda, conducting the bid opening,
reviewing all bids for completeness and accuracy, and making a recommendation of award to the
County for the following amount:
Bid Management Services $16,000.00
If you should have any questions regarding this information, or if you should require additional
detail, please do not hesitate to contact this office. As always, I sincerely appreciate the opportunity
to assist Orange County and look forward to the implementation of this project.
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Sincerely, \N\��.�\► CAROB,
BS, UP H &ASS'Q 5184.
a SEAL 9r•;
• 17651
fill Lester,Jr.,
�,Qj• IZ "'Z .•G1NE• �Q.\��
T.'910.692,6616 I F-910.692.7342 1 300 SW 4 �TI SOUTHERN PINES,NC 28367 WWW.HOBBSUPCHURCH.COM
SUPERIOR PERFORMANCE THROUGH INNOVATIVE DESIGN
Buckhorn- Mebane EDD-Phase 2 Water& Sewer Improvements
Orange County, NC
Manhour Estimate for Construction Management& Inspection
Lines S1 &S2 (19 Week Construction Time)
Hours Rate Fee
Engineer 152 130 $19,760.00
Construction Manager 380 80 $30,400.00
Designer 40 90 $3,600.00
Administrator 401 60 $2,400.00
Subtotal: 612 360 $56,160.00
Lines W1,W2, &W3 (19 Week Construction Time)
Hours Rate Fee
Engineer 152 130 $19,760.00
Construction Manager 380 80 $30,400.00
Designer 40 90 $3,600.00
Administrator 1 401 60 $2,400.00
Subtotal: 612 360 $56,160.00
Line S3 (22 Week Construction Time)
Hours Rate Fee
Engineer 176 130 $22,880.00
Construction Manager 440 80 $35,200.00
Designer 60 90 $5,400.00
Administrator 601 60 $3,600.00
Subtotal: 7361 360 $67,080.00
PS& FM (12 Week Construction Time)
Hours Rate Fee
Engineer 96 130 $12,480.00
Construction Manager 240 80 $19,200.00
Designer 40 90 $3,600.00
Administrator 401 60 $2,400.00
Subtotal: 1 4161 360 $37,680.00
Total: $217,080.00
Total if all sections are constructed concurrently $193,000.00
CONSTRUCTION MANAGEMENT AND PROJECT INSPECTION
DUTIES AND RESPONSIBILITIES OF THE ENGINEER
AND THE RESIDENT PROJECT REPRESENTATIVE(S)
The ENGINEER shall perform all required services to adequately inspect the project and insure compliance with the
detailed drawings and contract documents.Services shall also include all work to maintain project schedule and budget,
review all requisitions, and make recommendations for payment. The ENGINEER shall coordinate all construction
management activities for the OWNER,including the following tasks:
Construction Management Responsibilities of the ENGINEER
1. Prepare formal contract documents, including any and all documents required for execution of the
construction contract by OWNER.
2. Provide construction inspection and construction management services as necessary to expedite
construction in a timely fashion,insuring that total compliance with general and technical specifications are
met by the successful bidder, and that construction is in strict accordance with the plans such that the
OWNER receive FIRST-CLASS workmanship and materials,and maintain accurate inspection files.
3. Prepare and issue change orders,and review any and all request for change order from the successful bidder.
4. Investigate any and all request for partial and final payments prior to approval to insure payment to bidder in
accordance with the contract documents as executed and amended.
5. Conduct final inspection of construction upon completion of work by the successful bidder,and accompany
OWNER on courtesy inspection prior to approval of final payment to successful bidder.
6. Prepare "AS-BUILT" record drawings and provide two (2) sets to OWNER along with certification of
completion and satisfaction of project requirements and recommendation of final acceptance by the
OWNER.Record Drawings shall also be provided in digital format based on OWNER's preference. .
In order to assist in providing the highest quality project,the ENGINEER shall furnish a Resident Project Representative
(RPR), assistance and other field staff to assist ENGINEER in observing performance of the Work of the Contractor.
The duties and responsibilities of the RPR(s)are limited to those of ENGINEER in ENGINEERSs agreement with the
OWNER and in the construction Contract Documents,and are further limited and described as follows:
RPR is ENGINEER's agent at the site,will act as directed by and under the supervision of ENGINEER,and will confer
with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall in general be
with ENGINEER and CONTRACTOR keeping OWNER advised as necessary. RPR's dealings with sub-contractors
shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall generally communicate
with OWNER with the knowledge of and under the direction of ENGINEER.
Duties and Responsibilities of RPR
1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values
prepared by CONTRACTOR and consult with ENGINEER concerning acceptability.
2. Conferences and Meetings: Attend meetings with CONTRACTOR,such as preconstruction conferences,
progress meetings,job conferences,and other project-related meetings,and prepare and circulate copies of
minutes thereof.
3. Liaison:
a. Serve as ENGINEER'S liaison with CONTRACTOR, working principally through
CONTRACTOR'S superintendent and assist in understanding the intent of the Contract Documents;
and assist the ENGINEER in serving as OWNER'S liaison with CONTRACTOR when
CONTRACTOR'S operations affect OWNER'S onsite operations.
b. Assist in obtaining from OWNER additional details or information, when required for proper
execution of the Work.
4. Shop Drawings and Samples:
a. Record date of receipt of Shop Drawings and samples.
b. Receive samples which are furnished at the site by CONTRACTOR, and notify ENGINEER of
availability of samples for examination.
C. Advise ENGINEER and CONTRACTOR of the commencement of any Work requiring a Shop
Drawing or sample of the submittal of the submittal has not been approved by ENGINEER.
5. Review of Work,Rejection of Defective Work,Inspections and Tests
a. Conduct on-site observations of the Work in progress to assist ENGINEER in determining if the
Work is in general proceeding in accordance with the Contract Documents.
b. Report to ENGINEER whenever RPR believes that any Work is unsatisfactory,faulty or defective or
does not conform to the Contract Documents, or has been damaged, or does not meet the
requirements of any inspection, test or approval required to be made; and advise ENGINEER of
Work that RPR believes should be corrected or rejected or should be uncovered for observation,or
requires special testing,inspection or approval.
C. Verify that tests, equipment and systems startups and operating and maintenance training are
conducted in the presence of appropriate personnel, and the CONTRACTOR maintains adequate
records thereof, and observe,record and report to ENGINEER appropriate details relative to the test
procedures and startups.
d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the
Project,record the results of these inspections and report to the ENGINEER
6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of
the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as
issued by ENGINEER.
7. Modifications: Consider and evaluate CONTRACTOR'S suggestions for modifications in Drawings or
Specifications and report with RPR's recommendations to ENGINEER. Transmit to CONTRACTOR
decisions as issued by ENGINEER.
8. Records:
a. Maintain at the job site orderly files for correspondence,reports of job conferences,Shop Drawings
and samples,reproductions of original Contract Documents including all Work Directive Changes,
Addenda,Change Orders,Field Orders, additional Drawings issued subsequent to the execution of
the Contract, ENGINEERS clarification and interpretations of the Contract Documents, progress
reports,and other Project related documents.
b. Keep a diary or log book,recording CONTRACTOR hours on the job site,weather conditions,data
relative to questions of Work Directive Changes, Change Orders or changed conditions,list of job
site visitors, daily activities, decisions, observations in general, and specific observations in more
detail as in the case ofobserving test procedures;and send copies to ENGINEER.
C. Record names,addresses and telephone numbers of all CONTRACTORS,subcontractors and major
suppliers of materials and equipment.
9. Reports:
a. Furnish ENGINEER periodic reports as required of progress of the Work and of CONTRACTOR'S
compliance with the progress schedule and schedule of Shop Drawing and sample submittals.
b. Consult with ENGINEER in advance of scheduled major tests, inspections or start of important
phases of the Work.
C. Draft proposed Change Orders and Work Directive Changes, obtaining backup material from
CONTRACTOR and recommend to ENGINEER Change Orders, Work Directive Changes, and
Field Orders.
d. Report immediately to ENGINEER and OWNER upon the occurrence of any accident.
10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with the
established procedure for their submission and forward with recommendations to ENGINEER, noting
particularly the relationship of the payment requested to the schedule of values, Work completed and
materials and equipment delivered at the site but not incorporated in the Work.
11. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that
certificates,maintenance and operation manuals and other data required to be assembled and famished by
CONTRACTOR are applicable to the items actually installed and in accordance with the Contract
Documents,and have this material delivered to ENGINEER for review and forwarding to OWNER prior to
final payment for the Work.
12. Completion:
a. Before ENGINEER issues a Certificate of Substantial Completion,submit to CONTRACTOR a list
of observed items requiring completion or correction.
b. Conduct final inspection in the company of ENGINEER,OWNER and CONTRACTOR and prepare
a final list of items to be completed or corrected.
C. Observe that all items on final list have been completed or corrected and make recommendations to
ENGINEER concerning acceptance.
Limitations of Authority
Resident Project Representative:
1. Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment,
unless authorized by ENGINEER.
2. Shall not exceed limitations of ENGINEER'S authority as set forth in the Contract Documents.
3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR'S
superintendent.
4. Shall not advise on, issue directions relative to or assume control over any aspect of the means,methods,
techniques, sequences or procedures of construction unless such advice or directions are specifically
required by the Contract Documents.
S. Shall not advise on,issue directions regarding or assume control over safety precautions and programs in
connection with the Work
6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR.
7. Shall not authorize OWNER to occupy the Project in whole or in part.
8. Shall not participate in specialized field or laboratory tests or inspection conducted by others except as
specifically authorized by ENGINEER.
The ENGINEER and RPR shall insure that the OWNER's project is completed in accordance with the contract
documents and all permits.After final acceptance the ENGINEER and RPR shall maintain contact with the OWNER to
address any issues that may arise during the warranty period of the project, including conduction a one year warranty
inspection.Any outstanding items will be addressed and coordinated with the CONTRACTOR as required.