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HomeMy WebLinkAboutRES-1997-020 Resolution Amendments to the procedures for the Boards and Commissions . 2 EFFECTIVE APRIL 6,1992 ,/ AMENDED MARCH 15,1994 AMENDED AUGUST 8,1994 5 ~ ! 9 7 "7 eP,Ze CURRENT DRAFT-February 18,1997 RESOLUTION ORANGE COUNTY APPOINTMENT AND ORIENTATION PROCESS FOR BOARDS AND COMMISSIONS WHEREAS, it is the statutory duty of the Orange County Board of Commissioners, as the governing body of Orange County, to appoint persons to various boards and commissions to assist in the operation of county government; and WHEREAS, the Board of Commissioners want to appoint qualified, knowledgeable, and dependable people to serve on these boards and commissions and therefore solicits the interest and input of the citizens of Orange County in making said appointments; and WHEREAS, the Board of Commissioners is of the opinion that written policies and procedures will increase public awareness of the various appointments that are to be made from time to time, and WHEREAS, the Board of Commissions desires to increase the public's interest in the solicitation of information and recommendations that will assist in the selection of qualified, dependable and knowledgeable citizens to serve on the various boards and commissions; and NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the policies and procedures governing appointments to the various boards and commissions are as follows: 1. Any citizen of Orange County is eligible to serve on the appointed boards or commissions of the County where such appointment is not prohibited by State statute. All appointments will be made according to the applicable statute, ordinance, resolution or policy that created the board or commission. Discretion will be used when considering County employees for membership on any of the boards or commissions. 2. The County Commissioners may recruit through public advertising, membership committees of boards and commissions, talent bank, Volunteer Orange, Internet, speakers bureau and County Information Line. While the Board of Commissioners may request and/or receive recommendations from county boards and commissions or other sources, the Board of Commissioners will make the final decision based on all factors related to the representative needs of the Specific Board. 3. Appointments for joint planning area and extraterritorial residents as members, and alternate members, to city boards shall be done in accordance with General Statutes (G.S. 160A- 362) which requires a city to give representation to the residents of its extraterritorial zoning jurisdiction on its Planning Board and the Board of Adjustment. When a vacancy exists, the municipality will be requested to provide to the Board of County Commissioners a resolution with 3 a recommendation for that vacancy. The Board of County Commissioners may solicit other applications for said vacancy if they so desire. If the Board of County Commissioners does not make the appointment within 90 days after receiving a recommendation from the.City Council requesting such action, the City Council may appoint outside members in accordance with the GS 160A-362. 4. Appointments will be made at the last Board of Commissioners meeting of each month . The regular expiration of terms for positions on boards and commissions will be in March, June, September and December. When the appointments are presented to the County Commissioners for their consideration, a list of all those who have applied and are eligible for appointment will be included in the agenda. If someone is recommended for appointment, the abstract will indicate that a recommentation has been received and will be kept on file in the Clerk's office. The attendance record, including late arrivals, for all members seeking reappointment will be included with the recommendation. 5. No citizen of Orange County shall serve on more than two appointed positions of Orange County Government, nor serve more than two complete three year terms, unless exempted by the nature of the position he or she may hold in Governmental Service or unless the Board or Commission is of short duration . This policy shall not apply to individuals who serve on boards/commissions because of their official position. It also does not apply to volunteers serving because of a requirement that a particular type of profession be represented, if recruitment efforts have failed to locate other qualified persons. 6. For boards/commissions which are not state mandated, the Board's policy is to limit the length of service to two-three year terms (or any combination of full terms totaling 6 years) on the various boards and commissions. This time period does not include State mandated training terms or partial terms. This will allow for more individuals to serve and for diversity of opinions. It will also provide for conformity in the length and number of terms for those boards and commissions that are not state mandated with set terms. This policy may be waived if the Board of Commissioners determines that the removal of an individual made ineligible by this policy would be detrimental to the functioning of that board or commission. 7. If an appointee, in any calendar year, has absences which constitute more than 25 percent of the regularly scheduled Board meetings which he or she is required to attend, he or she is obligated to resign. The Board of Commissioners may consider extenuating circumstances. If the individual refuses to resign, he or she may be dismissed by action of the Board of County Commissioners subject to state or local law. A calendar year is to be defined as a 12-month period beginning on the date of appointment. A leave of absence may be granted for extraordinary circumstances, such as illness or personal circumstances. This request must be made to the Board of County Commissioners. The Clerk to c:\appmnt\resappor.bc 2 4 the Board shall request all new appointees to certify that he/she understands the attendance policy. 8. The rate of pay, if any, to members for serving on boards and commissions shall be established by the Board of Commissioners in accordance with the General Statutes. Records for pay purposes shall be submitted by the appropriate department to the Finance Department for monthly disbursement 9. Attendance at a Volunteer Orientation Program will be required of all new appointees to the boards and commissions. This does not include those boards and commissions, task forces or committees of short duration, although if space permits they will be invited. The purpose of this training is to supplement rather than replace any specific training needed for a person to serve on a particular board or commission. 10. Individuals who go off of a board or commission will receive a commemorative gift of appreciation along with a letter from the Board of Commissioners thanking them for their service. A person must serve at least one year to be recognized in this way. Each board and commission is encouraged to recognize its members as it deems appropriate. 11. The Board of Commissioners reserves the right, at anytime and for any reason, to remove any member of any board or commission when a motion for removal receives the vote of a majority of the entire membership of the Board. THIS POLICY shall become effective April 6, 1992. All appointments to boards and commissions by the Board of Commissioners shall follow the provisions of this policy. c:\appmnt\resappor.bc 3