HomeMy WebLinkAbout1997 S Planning - DS Atlantic for Consultant Contract - Cedar Grove Rural Historic District National Register Nomination DSAtlantic Corporation
DSAtlantic 7820 North Point Boulevard
Suite 200
Winston-Salem,NC 27106
ENGINEERS ■ARCHITECTS ■ SURVEYORS 910/759-7400
(Fax) 910/759-7900
February 26, 1997
Mr. Donald Belk
Planner II/Special Projects
Orange County,North Carolina
306-F Revere Road
Hillsborough,North Carolina 27278
SUBJECT: REVISED PROPOSAL/LETTER OF AGREEMENT
NATIONAL REGISTER NOMINATION SERVICES
CEDAR GROVE CROSSROADS AREA
Dear Mr. Belk:
I enjoyed talking with you and Pam Jones on Tuesday and am excited about preparing the National Register
Nomination for Cedar Grove. I have outlined three(3)billing phases and a Time-Product-Payment Schedule as
we discussed.
This letter, if the terms are accepted,would serve as a formal letter of agreement between Orange County,
North Carolina and DSAtlantic Corporation and includes the following:
I. PROJECT UNDERSTANDING
11. SCOPE OF SERVICES
1II. SCHEDULE
IV. METHODS OF COMPENSATION
V. LETTER OF AGREEMENT ACCEPTANCE
1. PROJECT UNDERSTANDING
This project is to complete a nomination of the Cedar Grove crossroads area to the National Register of
Historic Places. The intent of this project is to evaluate historic structures and their associated
contextual landscape setting, and to determine a district boundary that encompasses both. The
evaluation will consider the historic acreage associated with a site and how it has evolved,as well as
historical perceptions of the boundaries of the community. The National Register Historic District
boundaries of the Cedar Grove crossroads will include structures,viewsheds, and landscape features
that are associated with the history of the community.
Il. SCOPE OF SERVICES
A. Expanded research on individual historic structures.
B. Evaluation of significance and historical integrity of structures as well as landscape elements.
C. Application of the National Register criteria.
D. Delineation of historic area boundaries on USGS and tax maps.
E. Completion of the National Register form.
Charlotte,NC ■ Fort Myers,FL ■ Raleigh,NC ■ Richmond,VA ■ Winston-Salem,NC
Mr.Donald Belk
Orange County,North Carolina
February 26, 1997
Page No. 2
F. Black and white photography and preparation of a color slide presentation.
G. The consultant will be available to present findings at(3)community information meetings,
and/or public hearings in June, July, and August.
III. SCHEDULES
DSAtlantic is available to begin work on May 1, 1997 and proposes to complete the project by July
31, 1997.
A. Billing
The project will be carried out in three(3)one-month phases and billed as follows:
May 1 -May 31 $3,500.00
June 1 -June 30 3,500.00
July 1 -July 31 4,180.00
B. Time-Product Payment Schedule
May 1 -May 31
• Complete overall survey of area including survey forms and files.
• Complete photography.
• Complete expanded research and evaluation of first half of properties.
June 1-June 30
• Complete preliminary map of proposed boundaries.
• Label slides and photographs.
• Complete expanded research and evaluation of second half of properties.
• Present at June 25th Public Hearing.
July l -July 31
• Complete map in final form
• Complete National Register Form
• Complete Historic Context
• Present at July 23rd Public Hearing
Aug_ust27 Z5oLi6
• Present at final Public Hearing.
IV. METHODS OF COMPENSATION
DSAtlantic proposes to provide the above listed services for the allotted lump sum of$11,180.00
inclusive of all expenses. An estimated 200 hours of service is projected to be expended by the
consultant.
V. LETTER OF AGREEMENT/ACCEPTANCE
If you are in agreement with our Scope of Services and the fee presented for this project,your signature
in the space provided will serve as a formal agreement between Orange County,North Carolina and
DSAtlantic Corporation. Two originals are enclosed for signature. Please return one signed original
for our file.
Mr.Donald Belk
Orange County,North Carolina
February 26, 1997
Page No. 3
LETTER OF AGREEMENT ACCEPTED FOR
Orange County,North Carolina
306-F Revere Road
Hillsborough,NC 27278 nn
AGREED BY: wst(�
TITLE: DOA" OF, cre�easvi�^J:r.;z.
DATE: 7 6
Sincerely,
Kaye Gray Laura P. Burkin,IIDA
Historic Resource Specialist Vice President
MKG/apb
Enclosures: 2 Letters of Agreement
DSAt[antic's Terms and Conditions
Resume
cc: File
DSAtlantic STANDARD
Fm&wers*,%wh1teds*Sumeyors TERMS AND CONDITIONS
These Statidarxl Tetzris and Condttioris are attached tv...a u..d made a part ofthe foregoing proposal or letter agreerrient,dated
)rebrvasy 26;1997 bweeii eari$e Cmuity North Caiaima(Client)and DSAtlsntic Corporationf with respect to the protect
de riW WOW. iii
1. PERIOD OF OFFER. This offer to provide professional DSAtlantic shall identify the changed conditions which in its
services is valid for ninety(90)days from the date of the judgment make such renegotiation necessary,and the Client
proposal,or as may be amended in the proposal by DSAtlantic shall promptly and in good faith enter into renegotiation of the
Corporation(DSAtlantic). DSAtlantic shall have the right to Agreement to permit DSAtlantic to continue to meet the
cancel the proposal at any time prior to acceptance. Client's needs. If renegotiated terms cannot be agreed to,the
Client agrees that DSAtlantic has an absolute right to
2. SCOPE OF SERVICES. DSAMantic shall be obligated to terminate this Agreement.
perform only the services described in the proposal for the
agreed upon fee and arrangements as stipulated. No 6. FORCE MAJEURE. No delay or failure in performance by
representation is made that DSAtlantic is responsible,or either party shall constitute default hereunder or give rise to
accepts responsibility,the following services: any claims if such delay or failure is caused by Force Majeure.
a. Certification as to the accuracy or sufficiency of any 7. ESCALATION. DSAtlantic shall have the right to increase
document prepared by others and provided to the compensation or rates by up to 10%,payable by the Client
DSAthwic by the Client or as directed by Client. to DSAtlantic when the provision of services covered by this
Agreement are for a period which extends beyond twelve(12)
b. Assurance of favorable or timely approval,permitting, months from the executed Agreement date.
and licensing action by governmental agencies as a
result of services provided by DSAtlantic. 8. OWNERSHIP OF INSTRUMENTS OF SERVICE. All
reports,plans,specifications,field data,field notes,laboratory
C. Certification as to the correctness of any geotechnical test data,calculations,estimates,computer data or drawing
services and/or foundation recommendations performed files,and other documents("Instruments of Service")prepared
by others who provide such information or services by DSAtlande in connection with the performance of its duties
directly or indirectly to the client. hereunder shall be and remain the property of DSAtlantic.
Those Instruments of Service retained by DSAtlantic shall be
Client shall inform DSAtlantic of any special criteria or recognized as the originals. DSAtlantic shall retain these
requirements related to DSAtlanties services. Client shall records for a period of up to seven(7)years following
willingly furnish,at no cost to DSAtlantic,any existing submission of the Instruments of Service,during which period
information,drawings,specifications,and reports which will they will be made available to the Client at all reasonable
assist DSAtkmdc in the performance of its Scope of Services. times at nominal charges to recover retrieval costs. Such
documents are not intended or represented to be suitable for
3. FEES AND COMPENSATION. In the event that the Client reuse by the Client or others on extension of the project or on
requests DSAtlantic to perform services not specifically any other project. Any reuse of Instruments of Service
described in the Agreement,Client agrees to compensate prepared by DSAtlantic without written permission or
DSAtlantic for such services in accordance with the hourly adaptation by DSAtlantic for the specific purpose intended
rate schedule as set forth by the Agreement unless a written will be at the Client's sole risk and without liability or legal
Agreement or Amendment has been signed by both parties exposure to DSAtlantic and subject to reasonable
otherwise indicating the basis of such additional compensation by Client to DSAtlantic,as determined by
compensation. DSAtlantic at its sole discretion.
4. BURIED UTILITIES. DSAtlantic will conduct the research 9. OPINION OF CONSTRUCTION COSTS. Since
that,in DSAtlandes professional opinion,is necessary to DSAtlantic has no control over the cost of labor,materials,
locate hidden utilities and other manmade objects that may equipment or services furnished by others,or over the
exist beneath the site's surface. The Client recognizes that Contractor(s)'means or methods of determining prices,or over
DSAtlandes research may not identify all subsurface utilities, competitive bidding or market conditions,DSAtlanties
underground features,and manmade objects,and that the Opinions of Probable Total Project and/or Construction Costs
information upon which DSAtlantic relies may contain errors provided for herein are made on the basis of DSAtlanties
or may not be complete. The Client will not hold DSAtlantic experience and qualifications and represent DSAtlantic's best
liable for the consequences of such undiscovered features. professional judgment as an experienced and qualified design
professional familiar with the construction industry.However,
5. CHANGED CONDITIONS. The Client has relied on DSAtlantic cannot and does not guarantee that proposals,
DSAtlantic in their capacity as a professional engineer, quotes,bids or actual Total Project or Construction Costs will
architect or surveyor in establishing the work scope and fee for not vary from Opinions of Probable Costs prepared by
this project,given the project's nature and risks. The Client DSAtlantic. If prior to the Bidding or Negotiating Phase the
shall therefore rely on DSAtlanties professional engineering, Client wishes greater assurance as to Total Project or
architectural or surveyor's opinion as to the continued Construction Costs,Client shall employ an independent cost
adequacy of the Agreement in light of occurrences or estimator at Client's expense or authorize DSAtlantic to
discoveries that were not originally contemplated by or known contract for such services which will be considered Additional
to DSAtlantic. Should DSAtlantic request contract Services.
renegotiation,
10. REIMBURSABLE EXPENSES. Client shall reimburse 14. DISPUTE RESOLUTION. All claims,disputes or
DSAtlantic for all expenses necessarily or reasonably controversies arising out of,or in relation to,the
incurred by DSAtlantic in connection with the performance interpretation,application or enforcement of this Agreement
of professional services for Client. Expenses shall be shall first be submitted to non-binding mediation pursuant to
reimbursed at cost plus 10%and include,but are not limited the American Arbitration Association's rules for Commercial
to,the following: transportation and subsistence incidental Mediation.
thereto;long distance telephone charges;data processing
expenses;fax charges;extraordinary computer expenses; 15. APPLICABLE LAW. Unless otherwise specified,this
outside consultants or services;photographic expenses, Agreement shall be governed by the laws of the State of
filing and inspection fees paid by DSAtlantic on behalf of North Carolina.
Client to appropriate regulatory agencies or governing public
or private entities;document or drawing reproduction or 16. INDEMNIFICATION. The Client hereby indemnifies and
copying expenses,delivery,shipping and courier expenses; holds harmless DSAtlantic from any and all claims,
and other out-of-pocket expenses incidental to DSAtlantic's damages,losses and expenses(including attomeys'fees)
performance of service. arising out of the performance of this Agreement,except
when such claims,damages,losses and expenses are caused
11. PAYMENT TERMS. Invoices for DSAtlantic's services by the negligent acts,errors or omissions of DSAtkmlic.
shall be submitted at DSAttantic's option,either upon
completion of such services or on a monthly basis or as may Inasmuch as the remodeling and/or rehabilitation of an
be otherwise indicated in the Agreement. Invoices shall be existing building or facility requires that certain assumptions
due and payable within thirty(30)calendar days of the be made regarding existing conditions,and because some of
invoice date. If the Client takes issue or objects to all or any these assumptions may not be verifiable without expending
portion of an invoice,the Client shall notify DSAtlantic in additional sums of money,or destroying otherwise adequate
writing within fourteen(14)calendar days of the invoice or serviceable portions of the building or facility,the Client
date,clearly identifying the nature of the issue or objection, agrees that,except for negligence on the part of DSAtlantic,
and then pay that portion of the invoice,if any,not in the Client will hold harmless,indemnify and defend
dispute. If the undisputed invoice,or the undisputed portion DSAtlantic from and against any and all claims arising out
thereof is not paid within 30 days,DSAtlantic may,without of the professional services provided under this Agreement.
waiving any claim or right against the Client,suspend the
performance of further DSAtlantic services until all invoices 17. STANDARD OF PRACTICE. Services performed by
under this Agreement more than thirty(30)days past due DSAtlantic under this Agreement will be conducted in a
are fully paid,or may terminate the Agreement. manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing
Late Payments: in the same locality under similar conditions.No other
Accounts unpaid 30 days after the date of an invoice or representation,expressed or implied,and no warranty or
undisputed portion thereof may be subject to a monthly guarantee is included or intended in this Agreement,or in
service charge of 1.5%on the then unpaid balance(18.0% any report,opinion,document or otherwise.
per annum),at the sole discretion of DSAtlantic. In the
event any portion or all of an account remains unpaid 60 18. CONSTRUCTION OBSERVATION SERVICES. If
days after billing,the Client shall be subject to all costs DSAtlantic's construction observation services are included
incurred by DSAtlantic for collection,including reasonable as part of the Scope of Services in the Agreement,
attorney's fees. DSAtlantic will provide personnel to observe construction to
ascertain that it is being performed,in general,in
12. HAZARDOUS MATERIALS. Nothing in this Agreement accordance with the plans and specifications.
shall impose liability on DSAtlantic for claims,lawsuits,
expenses or damages arising from,or in any manner related DSAtImaic cannot provide its opinion on the suitability of
to the exposure to,or the handling of,manufacture or any part of the work performed unless measurements and
disposal of asbestos,asbestos products,or hazardous waste observations of that part of the construction work are made
in any of its various forms,as defined by the Environmental by DSAtiantic personnel.
Protection Agency. It is
understood and agreed that this Agreement does not DSAtlantic's services do not make DSAtlantic a guarantor of
contemplate services related to such materials including use the Contractor's work,and the Contractor will continue to be
of asbestos or any hazardous waste material.Therefore, responsible for the accuracy and adequacy of all construction
Client agrees to hold harmless,defend and indemnify or other activities performed by the Contractor. The
DSAtlantic from all claims,lawsuits,expenses or damages Contractor will be solely responsible for the means and
arising from or related to the handling,use,treatment, methods of construction;supervision of personnel and
purchase,sale,discovery,storage or disposal of asbestos, construction;control of machinery;falsework,scaffolding,or
asbestos products or any hazardous waste materials(or other temporary construction aids;safety in,on,or about the
hazardous materials in general)related to the Client's job site;and compliance with OSHA and other applicable
project. regulations.
13. TERMINATION. This Agreement may be terminated by 19. SEVERABILITY. Should any portion or provision of this
the Client or DSAtlantic upon seven(7)days written notice Agreement be found to be unenforceable then all other
should the other fail to perform its obligation hereunder provisions shall remain in full force and effect.
through no fault of the terminating party. In the event of
termination,the Client shall pay DSAtlandc for all services
rendered to the date of termination,all reimbursable
expenses,and termination expenses. February 26,1997
KAYE GRAYBEAL
HISTORIC RESOURCE SPECIALIST
EDUCATION Historic Architecture Resource Inventory, Guilford County, NC
MS,Interior Design wkhaconcentration Conducted field survey te, o
ey to ilia ph tograph,and expand Guilford County Historic Architecture
In Historic Preseswdon Resource Inventory. (1995-1996)
UNGG,Greensboro,NC
BS,Interior Design
UNGG,Greensboro,WC Comprehensive Plan - Preservation Element, Guilford County, NC
Served as panelist for three historic preservation training sessions for citizen-planners participating in the
REGISTRATION update of the county's comprehensive plan. (1995)
Registered Designer-District of Columbia
PROFESSIONAL West Fifth Street Historic Documentation, Winston-Salem, NC
AFFILIATIONS a Completed documentation and recordation of the proposed site for a multi-modal transportation center in
AWARDS accordance with Federal Government Section 106 Review nvironmental Impact pact Assessment)of the
Prwwwation/Greensboso, National Preservation Act. (1995)
D.C.Pro %radon League
National Trust for Historic Preservation
Historic Reservation Foundation of F.W. Woolworth Building Renovation, Greensboro, NC
Worth Carollm Authored three successful grant applications for renovations and coordinated volunteers for fund-raising
Guilford County Historic Preservation campaign. Authored architectural description for National Landmark Nomination. (-1994-1995)
C,ommisslory P-Advisory
Gertrude S.CarwayAward,1995 NCDOT Survey, Forsyth County, NC
NATIONAL REGISTER Participated in a NC Department of Transportation reconnaissance survey of National Register-eligible
NOMINATIONS properties near the proposed route of the eastern"section of the Northern Beltway in Forsyth County.
John)oNatm House (1993 and 1994)
A.E.T*NnApartrnnt BuNding
Tabernacle t4edrodirtChurch Local Historic' District Nomination and Guidelines, Oak Ridge, NC
C.S.Grayson House"
South Elm Sweet Union Cemetery Conducted architectural resource inventory and provided Historical documentation for the nomination of
Thomas Ell Cook Farm Guilford County's Oak Ridge community as a local historic district. (1992)
Asheboro Street Historic District** Acted as liaison between the Guilford County Planning Department and citizens of the Oak Ridge
FWw Park Historic Dbukt'* community during formation of the local historic district. (1992-1994)
College Hill Hktork District*•
Summit Avenue Historic District** Authored draft portions of and coedited the Oak Ridge Design Guideline Handbook(1994)
Presented with Gertrude S. Caraway Award of Merit. (1995)
* with Dr.Ruth Little
'* vAthMarvtnBrow Property Values In Historic Districts Research, Greensboro, NC
LOCAL LANDMARK Collected data for analysis of the economic impact of historic district designation on property values
NOMINATIONS (study funded by the National Trust Technical Services grant to Professor J.R.Leimenstoll). Completed
Wafco Flour Milli; thesis entitled: The Effect of Historic Disbict Designation on the Spatial Distribution of Property Tax
Tabernacle Methodist;Church Assessment Increases. (1991-1994)
Diode BuNdkg
Oak RTdge Local HistorkDistrict Historic Architecture Resource Inventory, Greensboro, NC
HISTORIC RESOURCE Provided field survey and photography for Greensboro's Architectural Resource Inventory for filing with
SURVEYS the NC Division of Archives and History. (Summer 1991)
GuNfwd County,NC
Oak Ridge,NC North Elm Streetscape, Greensboro, NC
Washington,NC Presented proposal to Greensboro City Planning and Development Department for restoration and
renovation of commercial facades in the Downtown National Register Historic District. (1991)
DSAdantic