HomeMy WebLinkAboutAgenda - 02-18-1997 - 8c Orange County
Board of County Commissioners
Action Agenda
Item No
Action Agenda Item Abstract
Meeting Date: February 18, 1997
Subject: Budget Amendment#6
Department Public Hearing Yes No x_
Budget Office Budget Amendment Needed
Yes No x
Attachment(s) Information Contact
Proposed Budget Amendment Budget Office ext. 2150
Telephone and Extension Number
Capital Project Ordinances Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
Purpose
To consider proposed budget ordinance amendments and capital project ordinances.
Background
1. Department on Aging
The Retired and Senior Volunteer Program (RSVP) has received a one-time allocation of
federal funds which were unexpended by other RSVP projects. These funds are to be used to
purchase a multi-media personal computer,printer and related supplies to be used by project
staff and the Volunteer Income Tax Assistance program.The total award is$3,277. The
required 10 percent'match is from the RSVP operating budget. (see block#1,page 3)
2. Orange Public Transportation(OPT)-Capital
Orange Public Transportation (OPT) has received authorization from the North Carolina
Department of Transportation to purchase one 20 passenger Cutaway vehicle equipped with a
lift. The source of funds is Section 18 funds. The NC DOT reimburses the County for 90
percent of the vehicle" cost. The local match for this vehicle is included in the current Capital
Improvements Plan budget. The total amount of the award is$37,292.(seepage 4, revised capital
project ordinance)
3. Sheriff
The Sheriff has received three grant awards totaling$44,708. These awards are:
(1) An award from the Bureau of justice for$4,600 for church arson prevention.
These funds will be used to pay overtime for this program.
(2) A Local Law Enforcement Block Grant for$14,419. This purpose of this grant is
to reduce crime and improve public safety.These funds will also be used to pay
overtime.The public hearing for this grant was held by the Board of
Commissioners at the December 17, 1996 meeting. There is no additional County
appropriation required for these grant awards. (seepage 3, block#3)
2
(3) The Board of County Commissioners accepted a grant from the Department of
Crime Control and Public Safety for Domestic Violence Support Team at the
December 16, 1996 meeting. This grant will expand the services that the Orange
County Sheriff Department provides to victims of domestic violence in Orange
County. This grant will fund 75 percent of the cost of a full-time Support
Counselor who will provide supportive counseling, information and referral,
pportive coun i i
court advocacy in both criminal and civil court, assistance accessing community
resources and follow-up.
4. Economic Development Commission
The Board of Commissioners has approved establishing the Arts Commission as a
County agency within the Economic Development Department. The Board has
approved one half time position to support the Arts Commission.Prior to this
action,the Arts Commission budget was included as a Non-Departmental, Outside
Agency appropriation. This budget completes this transfer by moving the Arts
Commission budget from Non-Departmental, Outside Agency to Community
Planning.
The County has received a grass roots grant from the State. This grant, which totals
$19,983 will enable the department to provide mini grants to art-related agencies and
individuals throughout Orange County. (Seepage 3,See block#4)
5. Chapel HilllCarrboro City Schools Elementary School#8-Capital Project
The funding plan for Southern Village Elementary School(Elementary School#8)
includes borrowing funds totaling$14,000,000 from Branch Banking and Trust. This
revised capital project ordinance budgets these funds and changes the name of this
project from"Planning for Elementary School#8"to "Southern Village Elementary
School."(see page 5 for the revised capital project ordinance)
6. Non-Departmental Appropriation for Capital Needs Advisory Task Force Expenditures
The expenses to provide facilitation and support for the Capital Needs Advisory
Task Force is estimated to be$10,000. This proposed budget amendment transfers 90
percent of this total ($9,000) from the School capital projects fund balance (from
interest earnings)to the General Fund and 10 percent of the total ($1,000) from the
County capital projects fund(from interest earnings)to the General Fund. These
percentages are based on estimating that $36 million of a$40 million bond is school
related(or 90 percent) and$4 million of a$40 million bond is county related(or 10
percent). (see page 3, box#6).
Recommendation
The Manager recommends that the Board of Commissioners approve the attached budget ordinance
amendments and capital project ordinances.
Orange County 3
Proposed
1996-97 Budget Amendment
The 1996-97 Orange County Budget Ordinance is amended as follows:
Before After
Amendment Amendment Amendment
1. General Fund
Source(s)
Intergovernmental $9,200,590 $3,277 $9,203,867
Appropriation
Human Services $16,907,595 $3,277 $16,910,872
To budget for Department on Aging,Retired and Senior Volunteer Program grant.
2. See attached Capital Project Ordinance-Equipment and Vehicles.
3. General Fund
Source
Intergovernmental $9,203,867 $44,708 $9,248,575
Appropriation
Public Safety $7,341,086 $44,708 $7,385,794
To budget for Sheriff Department grants.
4. General Fund
Source
Intergovernmental $9,248,575 $19,983 $9,268,558
Appropriation
Community Planning $1,506,022 $61,573 $1,567,595
Non-Departmental Outside Agencies $2,458,779 ($41,590) $2,417,189
To transfer the Arts Commission to Community Planning and to appropriate the State Grass-root grant.
5. See attached Capital Project Ordinance-Southern Village Elementary School.
6. General Fund
Source
Transfer from Other Funds $1,881,416 $10,000 $1,891,416
Appropriation
Non-Departmental Miscellaneous $789,613 $10,000 $799,613
Capital Funds
From the School and County Capital funds,the following fund balance is appropriated:
County Capital Fund Balance Appropriation $1,000
School Capital Fund Balance Appropriation $9,000
These amounts are transferred to the General Fund.
To budget for expenses for Capital Needs Advisory Task Force.
February 18, 1997
4
Equipment and Vehicles Project
Capital Project Ordinance
Project Number 61.412
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized will provide for purchase of County-owned vehicles and
major equipment. The project will be financed with proceeds from the County's portion
of the one half cent sales taxes,appropriated fund balance from the County Capital
Projects Fund,and grant funds from the North Carolina Department of Transportation.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund(1992-93) $295,300
Transfer from General Fund(1993-94) 391,615
Transfer from General Fund(1994-95) 465,229
Transfer from General Fund(1995-96) 294,415
Transfer from EMS Base 2 Project(1995.96) 10,000
Transfer from General Fund(1996-97) 497,964
Total Transfers from Other Funds $1,954,523
Intergovernmental(1992-93) 32,935
Intergovernmental(1993-94) 4,688
Intergovernmental(1994-95) 131,129
Intergovernmental(1995-96) 123,750
Intergovernmental(1996-97) 163,179
Total Intergovernmental $455,681
County Capital Fund Balance(1994-95) 10,000
Total Revenue $2,420,204
Section 4. A portion of the funds available for this project have been expended. The following
amendment is anticipated to close these amounts:
Transfer from County Capital Reserve(1992-93) $239,583
Transfer from County Capital Reserve(1993-94) $348,384
Transfer from County Capital Reserve(1994-95) $351,954
Intergovernmental(1992-93) $32,935
Intergovernmental(1993-94) $4,688
Intergovernmental(1994-95) $91,53
Total $1,069,074
Section 5. The following amount remains appropriated for this project:
Equipment and Vehicles $1,313,838
Section 6. This ordinance supersedes all previous Equipment and Vehicles Capital Project Ordinances.
Section 7. This ordinance, originally adopted June 28, 1992 and subsequently amended, shall be
in effect from July 1, 1992 until June 30, 1997.
Adopted this18th day of February,1997.
5
Southern Village Elementary School
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7116
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized provides for planning for the design and construction of a new
elementary school to be located at the new Southern Village development. This project will be financed
with proceeds from the impact fees and the State Public School Building Fund.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
ThwnferfivmI"W Fee Find(1996" $34WO
Pub&Sdtoo1BdMWFuW(1996-" $100 ow
PY vcee&fivm InW&?xW Pwdiwe(199&" $XWO,OW
TUd $14,138,000
Section 4. The following amount is appropriated for this project:
Planning for Elementary School#8 $14,138,000
Section 5. This ordinance shall be in effect until June 30, 1997.
Adopted this 18' day of February, 1997.
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