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Home My WebLink AboutAgenda - 02-03-1997 - 10b t 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. /a-h_ ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1997 SUBJECT: Status Report -Assembly of Governments - Recreation and Parks Issues in Orange County DEPARTMENT: Manager's Office PUBLIC HEARING: (Y/N) i BUDGET AMENDMENT: (Y/N) %i ` ATTACHMENT(S): INFORMATION CONTACT: Resolutions Bob Jones, Director TELEPHONE NUMBERS: -- ext. 2661 Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To receive a status report on the Assembly of Governments Report entitled "Recreation and Parks Issues in Orange County,NC", dated January 1996. BACKGROUND: In September of 1994 the Orange County Assembly of Governments met and discussed funding equity and service coordination issues among Orange County governmental jurisdictions regarding Recreation and Parks needs. They recommended that the staff of the local governments make recommendations to their governing bodies about opportunities for joint planning and capital improvements; and that the two school systems be involved in the process. From October 1994 to March 1995 a proposed process for discussing county-wide recreation and parks services was developed, amended and finalized by staffs of the governmental jurisdictions. In May 1995,the governing bodies approved a process and appointed representatives to a Recreation and Parks Work Group. The charge of the Work Group was to consider how the governing bodies can provide the best recreation and parks services to the most citizens at the least cost. A report of the Work Group entitled"Recreation and Parks Issues in Orange County,NC was finalized in December of 1995 and distributed to the governmental jurisdictions in January 1996. At the February 29, 1996 meeting of the Assembly of Governments,the report was submitted by the Work Group. Staff was requested to bring back a draft plan of action to address the recommendations of the report. 2 STATUS Since February 1996 the staffs of the local governments have e ensured that school systems and local governments adopted a resolution supporting the concept of joint use, site, location and management of recreation and parks facilities among local government agencies in Orange County. (resolutions are attached) • met with a representative from the Institute of Government to discuss the opportunities for joint planning, use and management of recreation facilities and services among municipalities, county and school system. • reviewed management and joint use agreements between other municipal and county governments in the state. • discussed development of a report to include common interests of local school systems and local governments in Orange County regarding joint capital planning for parks,use of existing facilities, and coordination of recreation services. The report is scheduled to completed by May 1, 1997. RECOMMENDATION(S): The Manager recommends that the Board receive the report as information and provide comments or directions to staff. :-4-:47 18: i= SO'-': Hkii;GER 3 NORTH CAROLINA ORANGE COUNTY :RESOLUTION OF THE ORANGE COUNTY BOARD 017 EDUCATION OF SUPPORT OF TIM CONCEPT OF JOINT USE, SITE, LOCATION AND MANAGEXENT OF RECREATION AND PARKS FACILITIES AMONG LOCAL GOVMU;XM AGENCIES IN ORANGE COUN'T'Y_ WHEREAS, the Orange County Assembly of Governments has recommended to the staffs for the governments of the Towns of Carrboro, Chapel Hill, Hillsborough and Orange County that they make recommendations to their respective governing bodies about opportunities for joint planning for use of capital improvements for recreation and park services; AND, WHEREAS, the Orange County Assembly of Governments has requested that representatives of the Orange County Board of Education and the Chapel Hill-Carrboro City Board of Education be involved in the recommendations , AND, WHEREAS, a work group was formed and presented its report to the Assembly of Governments on January 20, 1996; AND, WHEREAS, the orange County Board of Education supports the concept that the education of all children requires adequate facilities for physical education and for participation by students in team and individual sports; AND, WHEREAS, the Orange County Board of Education recognizes that providing such adequate facilities for these services requires substantial expenditures of capital ; AM, WHEREAS, the Orange County Board of Education supports the concept as stated in the report of the work group that the various Recreation and Parks Departments and the Orange County School System and the Chapel Hill-Carrboro City School System work together to provide more and adequate, cost effective facilities for all entities; NOW, TZEREFORN, BE IT RESOLVED that the Orange County Board of Education does accept and support the concept of joint use, site location and management of recreation and parks facilities at future school sites among the local government agencies serving Orange County. ORANGE COUNTY BOARD OF EDU '*TION By: CHAIRMAN ATTEST:L4L. SECRETARY ocbVts&*1 TOTAL P.02 4 Chapel Hill-Carrboro City Schools Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516-2881 The Board of Education Telephone: 9191967-6211 Ext. 226 FAX: (919) 993-4660 Nall G. Pedersen Mark R. Roretm,Chalr Superintendent SdW Sood June 21, 1996 Mike Nelson, Mayor Town of Carrboro 301 West Main Street Carrboro, Notch Carolina 27510 Dear Mayor Nelson: The enclosed resolution was approved by the Chapel Hill-Carrboro City Board of Education at its regularly scheduled meeting last evening. It is being forwarded to you as an affirmation of the Board's commitment to the concept that various Recreation and Parks Departments and the School System should work together to provide recreational facilities. Best wishes to you and the Carrboro Aldermen. Sincerely, Neil G. Pedersen Superintendent NGP/asb C: Board of Education RECEIVED JuN 2 4 ..»oo„ter iuwv yr '.MmRD W % 1 5 RESOLUTION OF THE CHAPEL HILL—CARRBORO CITY BOARD OF EDUCATION A RESOLUTION ACCEPTING AND SUPPORTING THE CONCEPT OF JOINT USE. SITE LOCAtION. AND ir4ANAGEMENT OF RECREATION AND PARKS FACILITIES BETWEEN THE TOWNS OF CHAPEL'HILL AND CARRBORO AND ORANGE COUNTY. WHEREAS the Orange County Assembly of Governments recommended that the staffs of i Carrboro. Chapel Hill. Hillsborough and Orange County make recommendations to their Irespeclive governing bodies about opportunities for joint planning for use of capital improvements for recreation and park services, and that representatives of both school systems be involved; and WHEREAS. a work group was formed and presented its report to the Assembly of Governments on January 30, 1996; and WHEREAS the Board of Education believes education of children requires adequate facilities for physical education and for team and individual jports; and WHEREAS the Board of Education knows the cost of sbt,h.facilities is great; and WHEREAS the Board of Education agrees with the coDc,p` t' as shafted In the report df the work group. that the various Rieereation and Parks [)Og inenta and the School Systdm working together could provide more facilities for botff.entities; and NOW. THEREFORE. the Board of Education resolves to give its supbort to that conceol. . i . 1 i 3� (.► fi! f • i i 6 A RESOLUTION AUTHORIZING THE MANAGER OF THE TOWN OF CHMEL I IILI. TO NVORK WIT]I THE MANAGERS OF THE TOWNS OF CARRBORO AND HILLSBOROUGH,ILISBOR000I1, AND THE ORANGE COUNTY MANAGER TO PROCEED WI CH I'ItF l'ARA'I'IONS FOR JOINT CAPITAL PLANNING AND JOINT OPERATIONS FOR THE RESPECTIVE PARKS AND RECREATION DEPARTMENTS (96-5-29/R-17) WHEREAS, in September, 1994, the Orange County Assembly of Governments rccommeudcd that the staffs of Carrboro, Chapel Hill, Hillsborough and Orange County make recouuneudations to their respective governing bodies about opportunities for joint planning for use of capital improvements for recreation and park services, and that rcptescutatives of both school systems be involved; and WHEREAS, a work group was formed and presented its report to the Assembly of Governmcnts mn January 30, 1996; NOW, THEREFORE, BE IT RESOLVED by the Council of the Town of Chapel Hill that the Council hereby authorizes the Town Manager to proceed to: 1. Cooperatively prepare a recommended process for joint capital planning and joint operations for parks and recreation services to the people of Orange County; Z. Maximize joint development and use of facilities by schools, parks and local governtnents; 3. Address whether this approach hits potential to reduce long-term capital and operating costs; 4. Consider the value of planning and developing district parks for Orange County; 5. Consider dedicated revenue sources for parks; and 6. Report to the governing boards by September 16, 1996. This the 29th day of May, 1996. 7 4 R,ESOLUTION,4UTHORIZING 7wE.K.LVAGER OF THE TOWN O L5BOROL'GH TO WOttS A?TS THE.NANAGERS OF THE TOWNS OF C hT7L - AND CHAPEL HILL, ,4ND THE ORA1vGE COUNTYMANAGER 7'0 PROCEED 077N p1tEPARAnom FOR JOINT C4p1TAL PLANNING AND JOLYT OPFA477014 FOR THE RESPECTIVE P.4RSS AND RECAF-4770N DEPAR71ff-N S W9ERE4S, in September, 1994, the Orange County assembly of Governments recommended that the staff's of Carrboro, Chapel Hill, Hillsborough and Orange County make n mmendarions to their respective governing bodies about opportunities for joint planning for use of capital improvements for recreadoa and park services, and the representatives of bout school systems be involved;and WHEREAS, a work group was formed sad pressed its report to the Assembly of Governments on Jam:ary 30, 1996; NOW, 771EREFORE, BE 17 MOLVED that the H sborough Town Board hereby authorizes the Town Manager to proceed to: 1. Cooperatively prepare a reconvaended process for joint capital planning and joint opera ions for parks and recreation services to the people of Orange County; 2. jMwdmize joint development and use of&cftes by schools, parks and local govermnents; ;. Address whether this approach has potential to reduce long-term capital and operating coats; 4. Consider the use of planning and development of district parks for Orange Co=y; and 5. Consideration dedicated revenue sources for parks. 6. Report to the governing boards by September 16, 1996. This the 10th day of June, 1996. NORTH CAROLINA ORANGE COUNTY I, Donna F. Ray, hereby certify that the foregoing is a true and accurate copy of a Resolution duly adopted by the Board of Commissioners of the Town of Hillsborough, NC, at the meeting held June 10, 1996 at 7:30 PM at the Town Barn in the Town of Hillsborough. - IN WITNESS WHEREOF, I have hereunto set my hand and have caused the offigial corporate meal of Raid Town to be affixed. this the 1 h day of June, 1996. J Donna F. Ray, Clerk Town of Hillsborough I 8 TOWN OF CARRBORO NORTH CAROLINA The following resolution was introduced by Alderman Jay Bryan and duly seconded by Alderman Diana McDuffee. A RESOLUTION AUTHORIZING THE MANAGER OF THE TOWN OF CARRBORO TO WORK WITH THE MANAGERS OF THE TOWNS OF CHAPEL HILL AND HILLSBOROUGH, AND THE ORANGE COUNTY MANAGER TO PROCEED WITH PREPARATIONS FOR JOINT CAPITAL PLANNING AND JOINT OPERATIONS FOR THE RESPECTIVE PARKS AND RECREATION DEPARTMENTS Resolution No. 8/96-97 WHEREAS, in September, 1994, the Orange County Assembly of Governments recommended that the staffs of Carrboro, Chapel Hill, Hillsborough and Orange County make recommendations to their respective governing bodies about opportunities for joint planning for use of capital improvements for recreation and park services, and that representitives, of both school systems be involved; and WHEREAS, a work group was formed and presented its report to the Assembly of Governments on January 30, 1996; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN OF CARRBORO: Section 1. The Board of Aldermen hereby authorizes the Town Manager to proceed to'. 1. Cooperatively prepare a recommended process for joint capital planning and joint operations for parks and recreation services to the people of Orange County, 2. Maximize joint development. and use of facilities by schools, parks and local governments; 3. Determine whether this approach will reduce long-term capital and operating costs; 4. Consider the value of planning and developing district parks for Orange County; 5 Consider dedicated revenue sources for parks. • 301 WEST MAIN STREET. CARRSORO. NC 27510 • 19191 942 8541 • FAX (9191 968 7737 • TOO f9191 968 7717 AN EQUAL OPPORTUNITY EMPLOYER J 9 A RESOLUTION AUTHORIZING THE MANAGERS OF THE TOWNS OF CARRBORO CHAPEL HILL AND HILLSBOROUGH,AND THE ORANGE COUNTY MANAGER TO PROCEED WITH PREPARATIONS FOR JOINT CAPITAL PLANNING AND JOINT OPERATIONS FOR THE RESPECTIVE PARKS AND RECREATION DEPARTMENTS WHEREAS, in September, 1994, the Orange County Assembly of Governments recommended that the staffs of Carrboro, Chapel Hill, Hillsborough and Orange County make recommendations to their respective governing bodies about opportunities for joint planning for and use of capital improvements for recreation and park services, and that representatives of both school systems be involved; and WHEREAS, a work group was formed and presented its report to the Assembly of Governments on January 30, 1996; NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of Orange County hereby authorizes the County Manager to proceed to: 1. Cooperativery prepare a recommended process for joint capital planning and joint operations for parks and recreation services to the people of Orange County; 2. Maximize joint development and use of facilities by schools, parks and local governments; 3. Address whether this approach has potential to reduce long-term capital and operating costs; 4. Consider the use of planning and development of district parks for Orange County; and 5. Consider dedicated revenue sources for parks. 6. Report to the governing boards by September 16, 1996. This is the JILday of May, 1996. Moses Carey, Jr., Chair lieo:� a r