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Home My WebLink AboutAgenda - 02-03-1997 - 8g e c 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1997 Action Agenda Item #_z4_ SUBJECT: Jail Inspection Report DEPARTMENT: County Manager PUBLIC HEARING: Yes_X_No BUDGET AMENDMENT REQUIRED: Yes_X No ATTACHMENT(S): INFORMATION CONTACT: Jail Inspection Report Manager's Office, Ext. 2300 TELEPHONE NUMBERS: Hillsborough 732-8181 Durham 688-7331 Mebane 227-2031 Chapel Hill 967-9251 PURPOSE: To receive the jail inspection report for January 16, 1997, from the North Carolina Department of Human Resources. BACKGROUND: The General Statutes require the Board of County Commissioners to receive and take necessary corrective action to the semi-annual jail inspection reports submitted by the North Carolina Department of Human Resources. The statute further states that the governing body shall promptly initiate any action necessary to bring jail facilities into conformity to standards. The report for January 16, 1997, is enclosed for review, and indicates our compliance with standards. RECOMMENDATION: The Manager recommends that the Board of Commissioners receive the report. Corrective action is being taken as required. 01/23/97 c:\msofice\winword\agenda\abstract\jal702O3.doc 2 North Carolina Department of Human Resources Division of Facility Services 701 Barbour Drive-Post Office Box 29530-Raleigh, N.C. 27626-0530 Courier Number 56-20-05 James B.Hunt,Jr.,Governor Lynda D.McDaniel,Director C.Robin Britt,Sr.,Secretary Phone:(919)733-4560 Fax: (919)715-4785 January 22, 1997 Mr. Lindy Pendergrass, Sheriff Received Orange County Sheriffs Department JAN 2 3 1997 125 Court St Hillsborough, NC 27278-2567 M8n6kgers office Dear Sheriff Pendergrass: On January 16, 1997, Mr. Donnie D. Byrd, Area Jail Consultant, from the North Carolina Department of Human Resources inspected the Orange County Jail. A copy of the inspection report is attached for your attention. Sincerely, Robert G. Lewis, Chief, Jail and Detention Section RGL:th Attachment cc: Mr. Bill Crowther, Chairman, Orange County Board of Commissioners Mr. John Link, Orange County Manager Mr. Donnie D. Byrd, Area Jail Consultant N. C.DEPT OF Dn'tSlOnr OF RUMAN RESp FAC URCES �'S RALEIGII JAIL POST OFFIC TTO1V RERANC ES 'NC 27626 E ROX 29530 R -0530 TELEPRONE(919)733-456 Facility Name SE 0 Address JAIL 12�GE JA ��i'NUg1, M --C'OURT ST INSPEC�ON County 1ILLSBpRO REPORT Date of Const UGR NC 27278- Date ructionGE 2567 Date of h'tajor Ren 1925 Inspector 1116197 ovation/EXpansion 1982ig1990�"_---_ _ Do 7 DR — opacity Sheri�Chief ofp �, Mate Beds Facili once 71-p t3'Administrator LINDy pENDER Female Beds 65RCRO'{'�'DED 11 Assistant Administrator GRASS Number of CAP; DUCETTE ConRnernent�Levels-- U1 INGAN 2 SU'ERVISp Rd R S STAFFING PA E,� ) Total Time Number of Inmates 1 M 8 Hour Shifts Cn nfined 2• F Time Male 7S 3 M M F - I.M 12 floor Shifts Female F 2 M F 1 Under 18 years or 3 6 ---�_ F -- 1 ADMINSTRA T1VE S qFF SC Ju'v'eniles(Under 16 Years o f Mond FFING PA REDULE age) 0 aY through 111day TTERN 8:00 a.in. Work ReleaSe 5:00 p.m. 0 i 2 F k Wee en d Sentences 2 � 6 Month to 2 year Sentences 0 i i 2 Enforcement of Noncompliance Statement If a facility is not in compliance with any of the standards contained in Sections I through VII in Rule.3502(b)or Rule.3951(b),this report will be forwarded to the Secretary of Human Resources within 10 days for his determination whether those conditions may jeopardize the custody,safety,health,or welfare of the inmates. Noncompliance with any standard listed in.3503(c)or.3952(c)automatically jeopardizes the safe custody,safety,health,and welfare of those confined and the report will be forwarded to the Secretary for further action. L!Section,2500 Classification ail Housing(G.S� 153A�-221,Bales.l5 _. .... COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN ® ❑ CLASSIFICATION PROCEDURE FEMALE INMATES ® ❑ CONFINED IN SEPARATE CONFINEMENT UNIT,OUT OF SIGHT OF MALE INMATES MALE INMATES UNDER ® ❑ AGE 18 HOUSED IN SEPARATE SLEEPING CELLS FROM ADULT INMATES DURING SLEEPING HOURS. JUVENILES UNDER AGE ❑ ® NO JUVENILE AREA IS AVAILABLE. NO RESPONSE REQUIRED. 16 WHO ARE TRANSFERRED FROM SUPERIOR COURT CONFINED WHERE THEY CANNOT BE SEEN OR CONVERSE WITH ANY ADULT INMATE POPULATION. L 3 COMPLIANCE CORRECTIVE ACTION YES NO HOUSING ASSIGNMENTS ® ❑ NOT MADE BASED ON RACE, COLOR,CREED POLITICAL BELIEF,OR NATIONAL ORIGINS. It,Section>,26d0 FIre Safety {G.5,153A421;;Seet16 .260{x,RdYes 42601 COMPLIANCE CORRECTIVE ACTION YES NO EMERGENCY EXITS ® ❑ COMPLY WITH BUILDING CODE. .4. EXIT DOORS NOT ❑ ❑ LOCKED IN RESIDENTIAL UNRESTRAINED UNITS FIRE EXTINGUISHERS ® ❑ COMPLY WITH NATIONAL FIRE PREVENTION ASSOCIATION PAMPHLET #10. i SMOKE DETECTORS ® ❑ COMPLY WITH BUILDING CODE. I WRITTEN FIRE PLAN ® ❑ FOR EVACUATION OF INMATES DEVELOPED AND PROPERLY POSTED. QUARTERLY FIRE DRILLS ® ❑ ARE HELD AND RECORDED. EVACUATION ROUTES ® ❑ CLEARLY MARKED THROUGHOUT THE JAIL. ~ 4 o COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN REQUEST TO ® ❑ LOCAL FIRE MARSHAL FOR ANNUAL INSPECTION OF JAIL AND FIRE PLAN. MATTRESSES ® ❑ CONSTRUCTED OF NON- TOXIC FIRE RESISTIVE MATERIALS. JAIL HAS SAFE,SECURE ® ❑ AREA FOR KEYS. SET OF DUPLICATE KEYS ® ❑ ARE STORED IN SAFE, ACCESSIBLE PLACE. ACCOUNTING SYSTEM ® ❑ FOR ISSUING AND RETURNING KEYS. i KEYS AND LOCKS COLOR ® ❑ CODED AND MARKED FOR IDENTIFICATION BY TOUCH. ITIi Sctiort.28dd`»SnpervisioriG S. 53A-224;Sep#ion.2Q6r, ule ' ddi i:;t�) _ . _. .'<j . ... . JAILERS MAKE AND ® ❑ DOCUMENT IRREGULAR .` ROUNDS TWICE PER HOUR. I 5 n COMPLIANCE CORRECTIVE ACTION YES NO ® ❑ DIRECT OBSERVATION OR ELECTRONIC SURVEILLANCE MAINTAINED AT ALL TIMES. MORE FREQUENT SUPER- ® ❑ VISION ROUNDS FOR SPECIAL NEEDS INMATES CONDUCTED. (ASSAULTERS, SUICIDAL, MENTALLY ILL,ETC.) s.. INMATES NOT ALLOWED ® ❑ TO SUPERVISE OR CONTROL OTHER INMATES. JAILERS AWAKE AT ALL ® ❑ TIMES. JAILERS ARE NOT ® ❑ ASSIGNED OTHER DUTIES WHICH INTERFERE WITH THEIR ABILITY TO PROVIDE CONTINUOUS SUPERVISION,CUSTODY AND CONTROL OF INMATES. FEMALE JAILERS ARE ON ® ❑ DUTY IN THE JAIL WHENEVER A FEMALE IS CONFINED. PLAN DEVELOPED TO ® ❑ PROVIDE ADDITIONAL PERSONNEL IN CASE OF AN EMERGENCY. 6 as IV.Sanit tioa AM Pei""1iweleae(G.S.153A-226,Sechats; .2940,Rules.2981»05 NCMTS) COMPLIANCE CORRECTIVE ACTION YES NO JAIL MEETS SANITATION ® ❑ REQUIREMENTS OF TITLE 15A, CHAPTER 18A, SECTION.1500. MATTRESSES AND ® ❑ BEDDING COMPLY WITH RULE.2902 or Rule.3919. INDIVIDUAL RAZORS ® ❑ PROVIDED INMATES CONFINED OVER 24 HOURS PERSONAL HYGIENE ® ❑ ITEMS LISTED IN RULE .2905 PROVIDED INMATES CONFINED OVER 24 HOURS. SHOWERS AVAILABLE TO ® ❑ INMATES AS REQUIRED BY RULE.2904. V.Section.3100 Food(G.S. IS A-226;;Section.3100,!Rules .310245 NCMTS). , DIET COMPLIES WITH ® ❑ REQUIREMENTS OF RULE .3103 or Rule.3922. ONE-WEEK CYCLE MENU ® ❑ POSTED IN KITCHEN. PORTION SIZES INDICATED. COMPLIANCE CORRECTIVE ACTION YES NO MODIFIED DIETS ® ❑ AVAILABLE AND RECORDS MAINTAINED. FOOD PROPERLY ® ❑ COVERED WHILE TRANSPORTED AND ADEQUATE TEMPERATURES MAINTAINED. IF FOOD IS NOT ❑ ❑ PREPARED AT THE FACILITY,THEN A WRITTEN CATERED CONTRACT IS ON FILE. MENUS NOT DUPLICATED ® ❑ ON SAME DAY. VL Scctiutt1.320d ', a1 I c th Care G S. 53A 22S Sccho 3200;:; Rules.3201-04) MEDICAL PLAN ® ❑ COMPLIES WITH G.S. .153A-225 AND.3200 or Rule.3925 and.3926. HEALTH SCREENING ® ❑ FORMS COMPLETED FOR ALL ADMITTED INMATES. SEPARATE INMATES ® ❑ REQUIRING MEDICAL ; ISOLATION. ADEQUATE EXERCISE ® ❑ OPPORTUNITIES OFFERED FOR ALL INMATES CONFINED FOR MORE THAN 14 DAYS 8 COMPLIANCE CORRECTIVE ACTION YES NO INMATES HEALTH ® ❑ COMPLAINTS ASKED FOR DAILY. QUALIFIED MEDICAL ® ❑ PERSONNEL AVAILABLE TO EVALUATE INMATE HEALTH COMPLAINTS. ANNUAL REVIEW OF ® ❑ MEDICAL PLAN CONDUCTED. WRITTEN RECORD ® ❑ MAINTAINED OF MEDICAL REQUESTS AND ACTION TAKEN. VIL General Statute 153A-226(6)and Section:2900.NCMJS! Local Health Department Inspection Section.2900 and Rule.3918 THE LOCAL HEALTH ® ❑ DEPARTMENT HAS APPROVED THE OPERATION OF THE JAIL. Sanitation Inspection ❑ recommended. VTII, Additional Standi ds Repnirentents Section.2400 Operations Manual (Rule.2401-04)(Rule.3904 and.3905) Operations Manual complies ® ❑ with Rule.2403 or Rule.3905. I 9 COMPLIANCE CORRECTIVE ACTION YES NO Operations Manual reviewed ® ❑ and updated once a year. Section.2700 Security(Rule ® ❑ .2701)Secure Confinement or Rule.3916. Passage for Inmates from ® ❑ security perimeter until release. I Locked storage of firearms ® ❑ outside of security perimeter. Well lighted exterior ® ❑ perimeter. Communications link with ® ❑ agencies in case of emergencies. Section.3000 ® ❑ Commissary/Canteen (Rule.3001) Canteen/hygiene items provides inmates for purchase. 3400 i n>3700 ' , i o irea elc ' ` Section and Sect o Space Requirements for New aii:Co aditct on and: xistir g Jaii Cu atnrction( rXa�t a camnm�rd410"s,aapp rt k s, ), Rules.3401-.3426 and.3701-.3726 ... ... CONIPLYANCR COi41LCE OLD STANDARDS :NEW STANDARDS YES NO YES NO CORRECTIVE ACTION Square Footage ❑ ❑ ❑ ❑ Requirements Single segregation cells provide minimum square footage. 10 N COMPUANC : COMPLIANCE-.... OLD STANDARDS WE TANDARDS YES NO YES NO CORRECTIVE ACTION Single cells provide ❑ ® ❑ ❑ *FACILITY IS OVERCROWDED. NO RESPONSE REQUIRED. inmates with minimum square footage. Multiple cells ❑ ® ❑ ❑ provide inmates with minimum square footage. Multiple cells contain ❑ ® ❑ ❑ no more than(4)inmates. Dayrooms provide ❑ ® ❑ ❑ inmates with minimum square footage. Dormitories provide ❑ ❑ ❑ ❑ inmates with minimum square footage. Construction Materials Paint ® ❑ ❑ ❑ COMMENT: SOME AREAS OF THE JAIL SHOULD BE SCHEDULED FOR REPAINTING IN NEAR FUTURE. NO RESPONSE REQUIRED. Bunks ® ❑ ❑ ❑ Floors ® ❑ ❑ ❑ Walls ® ❑ ❑ ❑ 11 Ceilings ® ❑ ❑ ❑ Windows ® ❑ ❑ ❑ Security Screens ® ❑ ❑ ❑ 11 COMPLIANCE COMPLIANC)g `OLD STANDARDS 1VEW S'Y`AND14RDS YES NO YES NO CORRECTIVE ACTION Insect Screens ❑ ❑ ❑ ❑ Doors ® ❑ ❑ ❑ Locks ® ❑ ❑ ❑ Dayroom Equipment ® ❑ ❑ ❑ Steel Grating ® ❑ ❑ ❑ Wiring and Electrical ® ❑ ❑ ❑ Fixtures Electric locks with Manual ® ❑ ❑ ❑ Override All Manual Locks ® ❑ ❑ ❑ Accessible floor drains have ® ❑ ❑ ❑ tamper resistive fasteners. Safety and Security Section ❑ ❑ ❑ ❑ (Structural Arrangements and Accommodations) Security Mirrors ® ❑ ❑ ❑ i I i 12 COM[PLUNC� ! CO xr ;IAZVCI� 61,1)STANIYA N V ;aTANriA 1S YES NO YES NO CORRECTIVE ACTION Secure Visiting Areas ® ❑ ❑ ❑ Separate Conference Area for ® ❑ ❑ ❑ Attorney and Clergymen Medical Area Provided ® ❑ ❑ ❑ ❑ Secure Inmate Booking ® F-1 El Area Secure Central Control ® ❑ ❑ ❑ Station Secure Elevators ® ❑ ❑ ❑ Adequate Kitchen ® ❑ ❑ ❑ Adequate Laundry ® ❑ ❑ ❑ Adequate Storage ® ❑ ❑ ❑ Areas Adequate Administrative ® ❑ ❑ ❑ Support Areas . Work Release ® ❑ ❑ ❑ Areas Adequate Heating ® ❑ ❑ ❑ ` 13 Ln '-4 COMPLIANCE COMPLIANCE OLD STANDARDS NEW STANDARlb5 YES NO YES NO CORRECTIVE ACTION Adequate Cooling ® ❑ ❑ ❑ Adequate Ventilation ® ❑ ❑ ❑ (Air Flow) Adequate Holding ® ❑ ❑ ❑ Cells Adequate Commodes ® ❑ ❑ ❑ I Adequate Lavatories ® ❑ ❑ ❑ Sanitary Drinking ® ❑ ❑ ❑ Water Adequate Showers w/ ® ❑ ❑ ❑ Tempered Water Adequate Cleanup ® ❑ ❑ ❑ Stations Adequate Dayroom ❑ ® ❑ ❑ FACILITY WAS OVERCROWDED. NO RESPONSE REQUIRED. Space Adequate Artificial ❑ q ® ❑ ❑ Lighting Adequate Natural ® ❑ ❑ ❑ Light i i I J � 14 COMPLIANCE CORRECTIVE ACTION YES NO Renorts Monthly Jail Population Reports Submitted as Required. Administrator Understands the Requirement of Submitting Death Report. Names(s)of Person(s)Contacted During the Inspection SHERIFF LINDY PENDERGRASS,CAPT BILLY DUNNGAN,FEMALE JAILER JACKIE BRADSHE MAJ DON TRUELOVE NO ENTRY INDICATES ITEM NO APPLICABLE SHERIFF PENDERGRASS stated that he is aware of his responsibilities under the Federal Civil Rights Act regarding g g g se gregation by race. n Donnie D,B rd r Jail Co nsaltant Distribution IS MR BILL CROP MR JOHN LINK O R' CHAlIRi'KAN, O IGE RANGE CO MANAG CO Bitty OF CoAe l i