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HomeMy WebLinkAboutAgenda - 02-03-1997 - 8d J 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 9-d ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 1997 SUBJECT: SURVEY SERVICES, SOUTHERN HUMAN SERVICES SITE DEPARTMENT: PURCHASING AND Public Hearing: Yes: No:XX CENTRAL SERVICES Budget Amendment Reqd? Yes NoXX ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 Agreement Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving an agreement with Ballentine & Riley Surveyors, P.A. for work to be done at the Southern Human Services Center(SHS) site. BACKGROUND: OWASA assesses an acreage surcharge for new installations of water and sewer service. The surcharge is based, in part, on the meter size and the acreage involved in the project. If the entire SHS property is considered, the fee would be approximately $45,000. However, OWASA has in the past offered a cost saving alternative which recognizes in its calculation of acreage only the amount of easement and building area associated with the specific building being built as part of the project. This method for calculation was used on both the Chapel Hill Library and the East Chapel Hill High School projects. Using the alternative method of calculation the fees for the SHS Center will be approximately $15,000. During this project a recordable plat must be created which clearly delineates the acreage upon which assessment is to be based. The basis for this plat is the survey work accomplished through the agreement with Ballentine & Riley Surveyors as presented for the Board's consideration. The cost to accomplish the work is $3,500. Funding is available within the project budget to cover this cost. RECOMMENDATION: The Manager recommends that the Board approve the agreement with Ballentine & Riley Surveyors, P.A. and authorize the Chair to sign on behalf of the Board. AlN AGREEMENT FOR THE PROVISION OF LIMITED PROFESSIONAL SERVICES BALLENTINE DATE: December 17, 1996 & RILEY SURVEYORS, PA. CLIENT: Corley Redfoot and Zack 221 Providence Road 121 S. Estes Drive Eastowne Office Park Chapel Hill, North Carolina 27514 Chapel Hill, NC 27514 919/419-9563 Durham Attention: Mike Hammersley, PE PROJECT NAME/LOCATION: Southern Human Services Utility & Additional Right-of-way Dedication Plat Homestead Road Chapel Hill, North Carolina SCOPE/INTENT AND EXTENT OF SERVICES: Coordination, field measurements, computations and computer drafting required to prepare a recordable plat which dedicates O.W.A.S.A. water and sewer easements along with acreage calculations of the smallest area allowable for O.W.A.S.A. service fee determination. The same plat shall also dedicate an additional 15' of public right-of-way along the existing southern right-of-way of Homestead Road. Sign off from the Town of Chapel Hill as required for recordation shall be obtained under this agreement. Fee Amount: Hourly not to exceed $3,500.00 SPECIAL CONDITIONS: Corley Redfoot Zack shall provide a disc of utility plan (sheet C-4) dated February 23, 1996 or more current version thereof. The Terms and Conditions on the reverse of this form are a part of this Agreement. This Agreement entered into as of the day and year first written above. CLIENT SURVEYOR W 1/it I(MS i grft%a=rj 0AL I (Phillip W. Riley, ReS.) Cram,, LO fft*U'5S'&'� VS ' TER_NIS AND CO.`DITiO`S 3 Ballentine & Rilev Surveyors. P.A. hereinafter called the Firm, will perform the services outlined in this agreement for the stated fee. Access to Site: Unless otherwise stated, the Firm will have access to the site for activities necessary for the performance of the services. Tile firm will take precautions to minimize damage due to theses activities, but have not included in the fee the cost of restoration of any resulting damage. Fee: The total fee, unless otherwise stated, shall be understood to be an estimate, and shall not be exceeded by more than twenty percent without written approval of the Client. Where the fee arrangement is to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. Current rates are as follows: Principal Registered Land Surveyor $65.00 Registered Land Surveyor II $60.00 4-man Survey Crew $90.00 CADD Operator II $50.00 3-man Survey Crew $80.00 Survey Technician $35.00 2-man Survey Crew $70.00 Clerical $30.00 Billings/Payments: Invoices for the Firm's services shall be submitted, at the Firm's option, either upon completion of such services or on a monthly basis. Invoices shall be payable within 20 days after the invoice date; a 2% discount may be applied to invoices paid within ten days from date of invoice. If the invoice is not paid within 30 days, the Firm may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice. Late Payments: Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% on the then unpaid balance (18.0% true annual rate), at the sole election of the Firm. In the event any portion or all of an account remains unpaid 60 days after billing, the Client shall pay all costs of collection, including reasonable attorney's fees. Indemnir,cation: he Client shall indemnify and hold harmless the Firm and all of its personnel from any and all claims, damages, losses and expenses (including reasonable attorney's fees) arising out of or resulting from the performance of the services, provided that any such claim, damage, loss or expense is caused in whole or in part by the negligent act, omission, and/or strict liability of the Client, anyone directly or indirectly employed by the Client (except the Firm), or anyone for whose acts any of them may be liable. Claims and disputes shall be subject to non-binding mediation as defined under Article 7 of AIA Document �. B141. Risk Allocation: In recognition of the relative risks, rewards and benefits of the project t etrt 7he Client an the risks have been allocated such that the Cli s that, to the fullest extent permitted by law, total of liabilit tent for any and all injuries, ; claims, losses, expenses, damages or cia• n out of this agreement from any cause or causes, shall not ur fee, listed on reverse of t i nt. Such causes include, bu united to, the Firm's negligence, errors, omissions, strict liabi t ch -ef-contract or breach of warranty. Termination of Services: This agreement may be terminated by the Client or the Firm should the other fail to perform its obligation hereunder. In the event of termination,the Client shall of pay the Firm for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Construction Costs: Responsibility for construction costs will be in accordance with Article 5 of AIA Document B141. Ownership Documents: All documents produeed by the Firm under this agreement shall remain the property of the Firm and may not be used by the Client for any other endeavor without the written consent of the Firm. Applicable Laws: Unless otherwise specified, this agreement shall be governed by the laws of the State of North Carolina.