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HomeMy WebLinkAbout2013-187 Health - Fairview Community Watch to promote, market and develop the Fairview Community Garden $9,500 Y7 H 4 [Departmental Use Only] TITLE Fairview Forward FY 2012-3 ORANGE COUNTY CONTRACT UNDER$10,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 1St day of June, 2013, ("Effective Date")by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Fairview Community Watch (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: See Exhibit A "Scope of Services" of which is attached and hereby incorporated by reference. The term of this agreement rendered shall be from June 1, 2013 to June 30,2013. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Nine thousand five hundred dollars, ($9,500) and shall be paid as indicated in Exhibit B. Payment shall be made within thirty(30)days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent Provider, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: The Provider shall obtain, at its sole expense, all insurance needed to adequately insure itself during the performance of these services as required by the County's Risk Management Policy. Revised July 2010 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) to the extent provided by North Carolina Torts Claim Act arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. 8. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 9. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement,effective as of the day first written above. ORANGE COUNTY / PROVIDER By: By. Frank W-CflAon, County Manager 200 S.Cameron St. Dorothy Johnson, res ent P.O.Box 8181. PO Box 162 Hillsborough,NC 27278 Efland NC,27243 This instrument has been approved as to technical content. 4t= F2� Colleen Bridger,MPH,PhD, Ordge County Health Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. P&V6Ae= A 4'``+ Clarence G. Grier,Asst. County Manager/CFO This in e s been approved as to form and legal sufficiency. Annette Moo . St f I e te*Ma Attorney Revised July 2010 2 Exhibit A REF: Scope of Services The Orange County Health Department establishes this contract with the Fairview Community Watch Fairview Forward Program to promote, market and develop the Fairview Community Garden and to support and train the Fairview Community Garden Team and Community Garden participants. Funds in the amount of$9,500 will be provided from the Eat Smart Move More Community grant to support the following Fairview Community Garden activities: 1. Garden promotion and marketing: • Phone calls, distribution of flyers, and face-to-face interactions with community residents to provide information about garden workdays and special events; and to encourage community participation in garden workdays and events; • Gathering information from community members about their interests, skills, and needs with regard to participation in community garden workdays and events; • Purchase of materials and stipends to support garden promotion and marketing. 2. Garden workdays and training: • Organize 15 garden workdays; • Train garden team members on management and supervision of work day activities; • Purchase of materials and stipends to support garden workdays and training. 3. Garden education event: • Organize and implement a garden education event; • Purchase of materials and stipends to support garden education event. 4. Other community-building activities and events: • Garden celebration: June 15, 2013; • Garden team leadership support and development—including sponsorship of at least 2 community members to attend June Social Justice Leadership training; • Development of community garden rules and by-laws; • Purchase of materials and stipends to support community-building activities and events. Activities and events will be planned and implemented by Garden Team Members with coordination and assistance from the Community Organizer/Interagency Liaisons(COILS)established through the grant. This contract will be in effect June 1, 2013 through June 30,2013.