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Home My WebLink AboutORD-2013-021 Ordinance approving App. for NC Education Lottery Proceeds for OCS Contingent Approval of Budget Amendment #11-A 1 ORD-2013-021 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 18, 2013 Action Agenda Item No. 5-f SUBJECT: Application for North Carolina Education Lottery Proceeds for Orange County Schools.:(OCS) and-.Conti ngent_Appr oval_of Budget..Amendment_#1.1-A.Related_ to OCS Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Orange County Schools— Clarence Grier, (919) 245-2453 Lottery-Proceeds Application Attachment 2. Budget-As Amended Spreadsheet Attachment 3. Year-To-Date Budget Summary PURPOSE: To approve an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt service payments for Orange County Schools, and to approve Budget Amendment #11-A (amended School Capital Project Ordinances), contingent on the State's approval of the application. BACKGROUND: Both School Systems have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments, and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Orange County Schools (OCS) are $419,757. The attached application requests the State to release lottery funds of $340,281 to cover debt service for the Orange County Schools system. Budget Amendment #11-A provides for the receipt of the Lottery Funds, contingent on State approval of the application, and substitutes the amount of Lottery Funds approved for debt service as additional Pay-As-You-Go (PAYG) funds for FY 2012-13 for OCS capital needs and projects, and amends the budgets for the following OCS capital projects: 2 Orange County Schools ($340,281): Planning for Future Projects ($300,000) —Project#51007 Revenues for this project: Current FY FY 2012-13 FY 2012A 3 2012-13 Amendment Revised From General Fund (PAYG) $0 $300,000- $300,000 Total Project Funding $0 $300,000 $300,000 Appropriated-for-this-pro-ject.- Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Professional Services $0 $300,000 $300,000 Total Costs $0 $300,000 $300,000 Paving/Parking Lot Improvements ($40,281)—Project#61030 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised From General Fund (PAYG) $40,000 $40,281 $80,281 Total Project Funding $40,000 $40,281 $80,281 ppropriated for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Construction $40,000 $40,281 $80,281 Total Costs $40,000 $40,281 $80,281 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Orange County Schools is $340,281. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #11-A receiving the Lottery Funds and the amended OCS Capital Project Ordinances, contingent on the State's approval of the application. Attachment 1 3 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH.CAROLINA EDUCATION LOTTERY Date: County: Orange County Contact Person: Clarence Grier LEA. Orange County Schools_ Title: Assistant County Mgr/CFO Address: P.O.Box8181 Hillsborough, NC Phone: (919)245-2453 Project Title: F'2012-13 Debt Service_(G.O.Bonds) Location:- Type of Facility: North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2(d) has been amended to include the following: (3) No county shall have to provide matching funds... (4)A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings"shall include only facilities for individual-schools that are used for instructional and related purposes, and does not include central administration, maintenance,or other facilities. Applications must be submitted:within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Debt Service associated with G.O. Bonds issued Fall 2005 for Orange County Schools Gravelly Hill Middle School Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions/Renovations Repair Debt Payment/Bond Payment 340,281.00 TOTAL $ 340,281.00 Estimated Project Beginning Date: July 2012 Est. Project Completion Date: June 2013 We,the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of$ 340,281.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Signature—Chair, County Commissioners) (Date) (Signature—Chair, Board of Education) (Date) Form Date: July 01,2011 Attachment 2. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows: General Fund Revenue Property Taxes $ 136,928,193 $ $ 136,928,193 $ 136,928,193 $ $ $ $ #5 -Allocation of $ $ $ 136,928,193 Sales Taxes $ 15,742,304 $ #1 Receiprofa #z. Receiprof $ #a Punning Department #5 rechnicai Health Insurance #6. AUOCation of COLA $ $ $ 15,742,304 License and Permits $ 313,000 L.... Social Services revenue Department on Aging #3 BOCA approved r eceipt of additional Amendmentto display Increase from Non - and performance award $ Encumbrance $ 313,000 Budget as Amended rordcPC program avenue rorme senior apprepdation of$6,50E rands ($33,625) from the $1,025000 in $ avocation rrom Non- Budget as Amended Original Budge[ Carry Forwards Budge[ as Amended Through BOA #10 ($E7aao), child care ($165205), and the Loch Program ($1300), virA rax rrom the soum orange Eire Distrias available merownof $ 9,395,201 Departmental Departmentaiaccountto Through BOA #11 $ $ $ Smart Start prgram and Prgram ($90])and fund balance Hillsborough related to ala- Latedwnd Balance related to the aCCOUnt to departments $ $ $ $ ($24269). Operation Fan (7) ). Miscellaneous th e NPDES program Eno River Parking Deck departments ($1,0]610]). $ $ $ $ $ $ $ 896,912 Transfers from Other Funds $ 1,040,000 ($171,609). $ 1,040,000 $ 1,087,700 General Fund Revenue Property Taxes $ 136,928,193 $ $ 136,928,193 $ 136,928,193 $ $ $ $ $ $ $ 136,928,193 Sales Taxes $ 15,742,304 $ $ 15,742,304 $ 15,742,304 $ $ $ $ $ $ $ 15,742,304 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 13,595,810 $ $ 13,595,810 $ 19,659,018 $ 197,314 $ $ $ $ $ $ 19,856,332 Charges for Service $ 9,292,257 $ $ 9,292,257 $ 9,395,201 $ $ 5,207 $ $ $ $ $ 9,400,408 Investment Earnings $ 105,000 $ $ 105,000 $ 105,000 $ $ $ $ $ $ $ 105,000 Miscellaneous $ 798,340 $ 798,340 $ 896,912 $ $ $ $ $ $ $ 896,912 Transfers from Other Funds $ 1,040,000 $ 1,040,000 $ 1,087,700 $ 1,025,000 $ 1,087,700 Fund Balance $ 2,187,872 $ 781,630 $ 2,969,502 $ 8,206,688 $ 197,314 $ 5,207 $ $ $ 1,025,000 1 $ $ $ 9,231,688 Total General Fund Revenues $ 180,002,776 $ 781,630 $ 180,784,406T$ 192,334,016 $ 197,314 $ 5,207 $ $ 1 $ $ $ 193,561,537 Expenditures Governing & Management $ 15,339,623 $ 231,691 $ 15,571,314 $ 15,617,133 $ $ $ $ $ (149,183) $ (929,198) $ 14,538,752 General Services $ 17,910,408 $ 120,317 $ 18,030,725 $ 18,154,201 $ $ $ $ $ 14,052 $ 90,342 $ 18,258,595 Community & Environment $ 5,851,987 $ 67,971 $ 5,919,958 $ 5,975,177 $ $ $ $ $ 14,352 $ 103,484 $ 6,093,013 Human Services $ 30,711,556 $ 160,216 $ 30,871,772 $ 36,065,286 $ 197,314 $ 5,207 $ $ $ 61,609 $ 406,534 $ 36,735,950 Public Safety $ 20,121,532 $ 201,435 $ 20,322,967 $ 20,615,977 $ $ $ $ $ 54,656 $ 301,148 $ 20,971,781 Culture & Recreation $ 2,332,405 $ $ 2,332,405 $ 2,367,282 $ $ $ $ $ 4,514 $ 27,690 $ 2,399,486 Education $ 82,300,134 $ 82,300,134 $ 82,300,134 $ $ $ $ $ $ $ 82,300,134 Transfers Out $ 5,435,131 $ 5,435,131 $ 11,238,826 $ 1,025,000 $ 12,263,826 Total General Fund Appropriation 1 $ 180,002,776 $ 781,630 1 $ 180,784,406 1 $ 192,334,016 $ 197,314 $ 5,207 $ $ 1 $ $ $ 193,5611537 b 1, = b = b = b = b = b = b = b = b = b = b Fire District Funds Revenues Property Tax $ 3,608,643 $ 3,608,643 $ 3,608,643 $ 3,608,643 Intergovernmental $ $ $ 25,000 $ 25,000 Investment Earnings $ $ $ $ Appropriated Fund Balance $ 10,911 $ 10,911 1 $ 63,311 $ 6,507 $ 69,818 Total Fire Districts Fund Revenue $ 3,619,554 $ $ 3,619,554 1 $ 3,696,954 $ $ $ 6,507 $ $ $ $ 3,703,461 Expenditures Remittance to Fire Districts $ 3,619,554 $ 3,619,554 $ 3,696,954 $ 6,507 $ 3,703,461 Attachment 2. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental $ 175,584 $ 175,584 $ 520,946 $ 33,625 #5 -Allocation of $ 554,571 Charges for Services $ 24,000 $ 20,955 #1 Receiprofa #z. Receiprof #a Punning Department #5 rechnicai Health Insurance #6. AUOCation of COLA $ 95,000 Transfer from General Fund $ 71,214 L.... Social Services revenue Department on Aging #3 BOCA approved r eceipt of additional Amendmentto display Increase from Non - and penormance award $ - Encumbrance $ 71,214 Budget as Amended rordcPC program avenue rorme senior apprepdation of$6,50E rands ($33,625) from the $1,025000 in avocation rrom Non- Budget as Amended Original Budge[ Carry Forwards Budge[ as Amended Through BOA #10 ($E7aao), child care ($165205), and the Loch Program ($1300), virA rax rrom the soum orange Eire Distrias available merownof $ Departmental Departmentaiaccountto Through BOA #11 Smart Start prgram Prgram ($90])and fund balance Hillsborough related to ala- Latedwnd Balance related to the aCCOUnt to departments ($24269). Operation Fan ($3,000). Total Revenues th e NPDES program Eno River Parking Deck departments ($1,0]610]). 1 $ - $ - $ - $ 33,625 $ - $ - $ 757,380 Community and Environment $ - ($171,609). $ - $ 74,275 Grant Project Fund Revenues Intergovernmental $ 175,584 $ 175,584 $ 520,946 $ 33,625 $ 554,571 Charges for Services $ 24,000 $ 20,955 $ 24,000 $ 95,000 $ 95,000 Transfer from General Fund $ 71,214 $ 20,955 $ 71,214 $ 71,214 $ - $ - $ - $ $ - $ - $ 71,214 Miscellaneous $ $ - $ $ 6,000 $ 33,625 $ 6,000 Transfer from Other Funds $ $ - $ $ $ Appropriated Fund Balance $ - $ 30,595 $ 30,595 $ 30,595 $ 30,595 Total Revenues $ 270,798 $ 30,595 $ 301,393 $ 723,755 1 $ - $ - $ - $ 33,625 $ - $ - $ 757,380 Expenditures NCACC Employee Wellness Grant $ $ $ Electric Vehicle Charging Stations $ 20,955 $ 20,955 $ 20,955 $ 20,955 Governin and Management 1 $ - $ 20,955 $ 20,955 $ 20,955 $ - $ - $ - $ $ - $ - $ 20,955 NPDES Grant (Multi -year) $ - $ $ 60,525 $ 33,625 $ 94,150 NC Tomorrow CDBG(Multi -year) $ - $ $ $ Jordan Lake Watershed Nutrient Grant $ $ 13,750 $ 13,750 Growing New Farmers Grant $ $ $ Community and Environment $ - $ - $ - $ 74,275 $ - $ - $ - $ 33,625 $ - $ - $ 107,900 Child Care Health - Smart Start $ 63,588 $ 63,588 $ 64,996 $ 64,996 Scattered Site Housing Grant $ $ $ Carrboro Growing Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health & Wellness Trust Grant $ $ $ Senior Citizen Health Promotion(Wellr $ 98,604 $ 9,640 $ 108,244 $ 185,244 $ 185,244 Dental Health - Smart Start $ $ $ Intensive Home Visiting $ $ $ Human Rights & Relations HUD Grant $ $ $ Senior Citizen Health Promotion (Multi -Yr) $ $ $ SeniorNet Program (Multi -Year) $ $ $ Enhanced Child SeNces Coord -SS $ $ $ Diabetes Education Program (Multi -Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ $ $ Reducing Health Disparities Grant (M $ 78,996 $ 78,996 $ 67,767 $ 67,767 Emergency Solutions Grant Program $ 162,673 $ 162,673 FY 2009 Recovery Act HPRP $ $ $ Human Services $ 241,188 $ 9,640 $ 250,828 $ 480,680 $ - $ - $ - $ $ - $ - $ 480,680 Criminal Justice Partnership Program $ 29,610 $ 29,610 1 $ 29,610 1 $ 29,610 Hazard Mitigation Generator Project $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ $ Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Pertorm ante Grant $ $ 35,000 $ 35,000 2010 Homeland Security Grant -ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Ad (JAG) Program! $ $ FEMA Assistance to Firefighters Grant $ $ 83,235 $ 83,235 Public Safe[ $ 29,610 $ - $ 29,610 $ 147,845 $ - $ - $ - $ $ - $ - $ 147,845 Total Expenditures $ 270,798 $ 30,595 $ 301,393 $ 723,755 $ - $ - $ - $ 33,625 $ - $ - $ 757,380 Attachment 3 6 Year-To-Date Budget Summary Fiscal Year 2012-13 General Fund Budget Summary Original-General Fund Budget $180,002,776 Additional Revenue Received Through Paul Laughton: Budget Amendment#11-A(June 18, 2013) $24,597 to cover remaining Grant Funds $363,090 costs of Pay and Class Study allocation;$49,327 to cover Non Grant Funds $6,492,136 ____2nd Primary Election costs General f=und--Fund Balance for Anticipated __ (BOA#1);-$25;500-to cover Appropriations (i.e. Encumbrances) $781,630 Sheriff Office vehicle General Fund- Fund Balance Appropriated to purchase(BOA#1); Cover Anticipated and Unanticipated 67 to resolve matter with N P P with NC 911 Board regarding Expenditures $6,262,186 past use of E911 Funds(BOA Total Amended General Fund Budget $193,901,818 #2-A);$104,397 to help with purchase of OSSI-CAD Dollar Change in 2012-13 Approved General system(BOA#2-B);$43,310 Fund Budget $13;899,042 to cover additional hours and % Change in 2012-13 Approved General Fund days of early voting period Bud et (BOA#3);$380,000 to g 7.72% establish a Historic Rogers Road Community Center Authorized Full Time Equivalent Positions Capital Project.(BOA#3-B); $40,000 for an increased Original Approved General Fund Full Time allocation to Pretrial Services Equivalent Positions 801.425 (BOA#4);$50,000-for a Original Approved Other-Funds Full Time- Needs Assessment (BOA VIPER system(BOA#4); _Equivalent Positions 86.750 $19,350 for carry forward Position Reductions during Mid-Year (4.000)L budgeted-funds from.FY 11- 12(BOA#4),$10,000 to Additional Positions Approved Mid-Year 4.500 establish the Community Total Approve Full-Time-Equivalent Giving Fund of Orange Positions for Fiscal Year 2012-13 888,675 County;$150,000 for construction of Rogers Road Community Center(BOA#4); Paul Laughton: $75,261 to upgrade AV 3.0 FTE Time-limited Grant equipment at SHSC(BOA#4- positions within the DSS B);$147,000 to hire 2 new Homelessness Grant staff in Emergency Services expired on 9/30/12;1.0 (BOA#4-C);$100,000 to FTE CIPP Cordinator moved establish a Community Loan Fund for water/sewer connections(BOA#4-D); .50 FTE Medical l Office Assistant Paul Laughton: $3,000,000 for OPEB funding position approved on 1/24/13 as (BOA#4-E);$25,000 to part of a reclassifying and support the Health reallocation of existing budgeted Departments Nicotine funds within the Health Dept;3.0 Replacement Therapy pilot FTE Time-limited positions in DSS project(BOA#7);$89,077 to related to the NCFAST program purchase 27 portable radios (approved 2/5/13); 1.0 FTE CIPP (BOA#8-A);$1,025,000 to Cordinator moved from Grant display the funds for Eno to River Parking Deck(BOA #11)