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Home My WebLink AboutORD-2013-020 Ordinance approving Budget Amendment #11 for FY 2012-13 1 ORD-2013-020 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 18, 2013 Action Agenda Item No. 5-e SUBJECT: -Fiscal Year 2012-13 Budget Amendment#11 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Letter from South-Orange Fire District Board PURPOSE: To approve budget amendments and an updated grant project ordinance for fiscal year 2012-13. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenues for the following programs: • Juvenile Crime Prevention Council (JCPC) — State pass-through funds, totaling $7,840 for agency disbursement. • Child Day Care — additional State revenue of $165,205 to provide childcare services and subsidies to low-income families. The State assessed year-end estimates and reallocated unspent funds to jurisdictions, like Orange County, that would benefit from an increased allocation. • Smart Start Enhancement Program — receipt of $24,269 for Smart Start Subsidized Child Care program administration. The department will pay program funds directly to childcare providers. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) 2. Several changes have occurred in the administration of the Criminal Justice Partnership Program (CJPP). Over the last ten years, there has been a dedicated position for this activity with funding from the State, as well as Chatham and Orange 2 counties. Recent changes in State administration of adult programs, and in the relationship with Chatham County, have reduced the administrative funds available to support the grant program. However, if the position assumes some duties within the Economic Services Division, State reimbursement for those activities will fill the funding gap. The net County Cost for the CJPP Coordinator or related activities will not increase. This budget amendment recommends moving the CJPP Coordinator position from the Grant Fund into the General Fund, within the Department of Social Services. -De.pa rtme.nt=o n-Aging_. 3. The Department on Aging has received additional revenues for the following programs: • Senior Lunch Program — Town of Hillsborough contribution, totaling $1,300, for program operations, at the Central Orange Senior Center. The department will use the funds for nonpermanent staffing. • Volunteer Income Tax Assistance (VITA) Program — MDC (origin-ally Manpower-Development Corporation) grant award of$907 to fund permanent person-nel costs. • Operation Fan — local utility revenue, totaling $3,000, for fan and air conditioner distribution, to frail older adults, in Orange County. This-budget amendment provides for the receipt of these-additional funds. (See Attachment 1, column 2) Orange County Schools Capital Projects 4. Orange County Schools (OCS) is requesting the re-purposing of remaining Qualified School Construction Bond (QSCB) funds of $722,621 from the completed new auditorium construction project at C.W. Stanford Middle School to the replacement of older HVAC systems at C.W. Stanford Middle School. The funds are available due to construction costs for the auditorium being less than anticipated. This budget amendment is contingent on Orange County Schools approval from the North Carolina Department of Public Instruction for the re-purposing of these funds, and if approved, provides for the transfer of the QSCB funds, and amends the capital projects as follows: Classroom/Building Improvements:(Project#51025) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised QSCB $3,669,440 ($722,621) $2,946,819 From General Fund $448,067 $0 $448,067 Total Project Funding $4,117,507. ($722,621) $3,394,886 3 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Construction $4,117,507 ($722,621) $3,394,886 Total Costs $4,117,507 ($7-22,62.1) $3,394,886 HVAC UpgradeAmprovements:.(Profect#5-1013) -Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $771,340 $0 $771,340 QSCB $0 $722,621 $722,621 Total Project Funding $771,340 $722,6211 $1,493,961 A ppropriated for this project: FY2012-13 FY 2012-13 FY 2012-13 Current Budget _ Amendment Revised HVAC Upgrade/Improvement $771,340 $722,621 $1,493,961 Total Costs $771,340 $722,621 $1,49.3,961 South Orange Fire District 5. The South Orange Fire District Board of Directors has requested the use of $6,507 of the district's fund balance to help cover the costs of installing a fire sprinkler system in the fire station located at 301 West Main Street in Carrboro. The Carrboro Fire-Rescue Department recently received a Federal Emergency Management Agency (FEMA) grant for 90% of the cost, totaling $65,072, and as per the grant agreement, 10% of the cost must be covered by the department. The South Orange Fire District's current available unassigned fund balance is $60,811. This budget amendment provides for the appropriation of $6,507 from the district's fund balance for the above stated purpose. (See Attachment 1, column 3, and Attachment 3) Planning and Inspections Department 6. On December 6, 2010, the Board of County Commissioners approved an updated Interlocal Agreement for implementation of the National Pollutant Discharge Elimination System (NPDES) program for the Town of Hillsborough. In accordance with the agreement, the County provides services to develop and implement the Town's stormwater program in return for monetary compensation. This budget amendment provides for the receipt of the 2nd and 3rd quarter installment payments, totaling $33,625, for the period October 1, 2012 — March 31, 2013, and amends the current NPDES Grant Project Ordinance as follows: (See Attachment 1, column 4) 4 Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Town of Hillsborough $454,525 $33,625 $488,150 Total Project unding $454,525 $33,625 $488,150 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised NPDES Program $454,525 - $33,625_ - $488,150 Total Costs $454,525 $33;625- $488,150 Technical Amendment 7. On June 5, 2012 and June 19, 2012, the Board of County Commissioners approved appropriated fund balance amounts totaling $1,025,000 from the General Fund to provide payment for the Eno River Parking Deck, with anticipation of the closing to occur before June 30, 2012. The closing occurred on July 6, 2012. This amount of $1,025,000 was included as Assigned Fund- Balance in the year-end audit and as part of the uses of Appropriated Fund Balance abstract at the November 20, 2012 regular meeting, but a technical amendment is needed in FY 2012-13 to show the appropriation of fund balance, as well as the transfer to County Capital. This budget amendment provides for the technical amendment for the above stated purpose. (See Attachment 1, column 5) -Miscellaneous 8. The FY 2012-13 Board of Commissioners' Approved Budget included funds for an anticipated Health Insurance increase of up to $171,609 in a Governing and Management Non-Departmental line item. This budget amendment provides for the actual allocation of these funds to cover health insurance expenditures within departments. The funds will cover the health insurance rate increases that were effective January 1, 2013. (See Attachment 1, column 6) 9. The FY 2012-13 Board of Commissioners' Approved Budget also included funds of $1,076,107 for a Cost of Living (COLA) of 2%, effective July 1, 2012 and an employee performance award of either$500 or $1,000, effective with Work Planning and Performance Review (WPPR) dates from July 1, 2012 to June 30, 2013. This budget amendment provides for the actual allocation of these funds to cover the COLA and performance awards within departments. (See Attachment 1, column 7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget amendments and an updated grant project ordinance for fiscal year 2012-13. Attachment 1. Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows: 5 Ni Reoelpt of addeonY N2.Reoeha of Ifs-Allocation of Sodel Servlanroverur D"arurantmAping 03 60C Sppwed 04 PUnning Depend-I 15 Technical hlealth Insurance NS,Alloolbn of COLA Encumbrance Ur JCPC P"ll"" revenue for lhs Senler ncelgofaddllonei Ameminent to dlepUY and edermance-Id Budgeted Amended from m Out South 56.bO7 fund.(1111.625)from IM$1,025,ODO h incfbese from Non- .1-Uon from Nom Budget as Amended Original Budget Budget as Amended (($165,205),and she Iandr Program tram Ou South Draw De artmental 9 Carry Forwards Through BOA 81 D Snout at I and Ble ($1,300),wTAiea Ffn DUtrkYS walada Ms Toanof APP."Id trip P Daperdrlu,UlexolnlU Smarr scan poprem Program(Yeb7)ara fundbeUrwa Hllsborough NalsdU BYenca rotted Uthe account to depadmenla Through BOA f11 ($24,269). Operolbn Fan(53,000), do NPDES program E.Rlvsr PukU9 Deck departments ($1,076,107). ($171,608). General Fund , Revenue Property Taxes $ 136,928,193 $ $ 136928,193 $ 736,828183 E $ E E $ $ 738628 iB3 Sales Taxes $ 15742304 S $ 15,742,304 S 15742,304 It S S $ $ $ ; 15,742304 Licence end Permits S 313.000 E f 313 000 5 373 ODO $ - $ E f 11 - S $ 377 000 Intergovernmental $ 19,385,810 S $ 73,585 010 b 16,656,078 $ 187 314 S S $ $ $ 19,856 332 Char es for Service S 9 282,257 $ S 9,292 757 S 9,395 201 S S 6 207 S E $' S $ 9,400,408 Mvestmant Earnin a $ 103000 f 105,000 b 705,000 S S E 5 $ - b E 705,000 Miscellaneous $ 796340 f 798,340 $ 898812 S 898,072 Transfers from Other Funds S 1 040000 $ 1 040000 S 1 087,700 $ 1,087,700 Fund Balance $ 2187 672 f 781 630 f 2,969,502 S B 208 888' f 1,025 000 S B 237,888 Total General Femtl Revenues $ 160 OD2 778 $ 781,630 S 780 784 408 S 192 334,018 $ 187 314 $ 5,207 f S $ S 109 561,537 Ex entlitures Governin 8 Mena ement S 15,339 623 $ 231.691 1 f 15,671 314 $ 15 617133 S $ S $ $ 149,187 $ 929,198 S 14 538 T52 General Services S 17 910,408 E 120 317 $ 18 030 725 $ 18154 201 S S S E ,14 062 $ 9D 342 $ 18 258,585 Communi 6 Environment S 5 851 987 S 87 971 S 5 61 B 958 S 5 975177 f S i S S '14.352 .103 484 S 6,093,013 Human Services $ 30,711558 S 160,218 $ 30,671772 S 36,065286 '$ 197,414 S 5207 S $ S 61808 S 406534 $ 36,735950 Public Seta f 20,121.53 $ 201435 $ 20322987 $ 20,875977 $ f f f b4868 Culture 8 Recreation $ 2,332 405 f $ 301,140 E 20 67' 1,781 Education , , 7,282 E 4 54 $ 27 690 S 308 S 82300,134 S 82 300 134 S 2 36434 Transfers Out S 5,435,131 S 5435131 $ 11,238,826 f 1 025,OD0 It 12,263 826 Total General Fund ApproprMt $ 180,002,778 $ 781,630 E 180,784,408 $ 182 334,016 S 197,314 $ 5,207 S Is S f S 193,561,537 Fire Olsfrlct Funds Revenues Property Tax S 3,608,843 E 3 608,L43 S 31608,643 Intergovernmental $ S S 25,000 f 3 608 847 Investment Earnings $ $ 5 S 25,000 A ro rlated Fund Balance S 10,911 $ - S 10,911 S 63,311 f 8507 $ 89 618 7ofa/Flre Districts untl Revenue $ 3 619,554 $ f 3 618,554 S 3 898,854 S S S 8 507 S S $ $ 7,703 461 Ex endlturee Remittance to Ire Ubicts S 3,618 554 5 3,619,564 S 3,696,954 1 1 $ 6,507 1 S 3,TOJ 461 i i i I I 1 Attachment 1. Orange County Proposed 2012.13 Budget Amendment The 2012-13 Orange County Budget Oonance is amended as follows 6 at flealpl Oladdponel 42.Reodpl of 85-All*callon b! Envy Forward saWJCP kea rereras oewrsasrd onApNp x3 t104c approrsa s4 Planning D.Paroanf s5 Teuu,md FOrIgInal BUdgel as Amended Budget as Amended farJCPC program rrvenue for the Smkr racdPt d addit"I AmeMaanlbdeplay Health Insurance 06.APomaaon of COU Carry Forwards appropdelknal fe,5D7 Through BOA 010 ($7,7480),Child Caro Lunde Program from me Souln Orange f�($33,625)Isom In e$1.025JS)01n Increase from Non- and Wormence_d ($/65,2MLarWthp (51,304111TATax Fks Okakl'srva0. BeTnmot De +mmpon smn N— Bud Small Slut Program Proprem("07)and heW lmlanos Hlkboroupn ranlatlb 9deApn pPrslefe too Ua account D-'—'W a000unl to Through BOA#11 04.2891 Operal4n Fen($30001 pre NPDESprW m Eno Rlverpwft DeG departments deps4meMs tSt,476,1DT}, Grant ProJacf Fund (5171,609). Revenues Inter vernmente1 ; 175,554 Char es for ServJc is E 24000 $ Y75 584 ; S20 Transfer from General Fund S 71 214 f 24 ROR 3 95000 $ 33 625 Miscellaneous S Tt 214 S 71 21 f 53d 571 Transfer trom Other gg Se0 S f 6 0011 S 71 214 A ro slated Fund Belenca S - S ' aW avenues f 30 595 ; 30 59b S 3g S95 $ � 8 004 S 270798 ; J03B5 f 3D1 J9J S ; 72D 755 ; ; f S 30 585 ndltvres $ 33625 f NCACO Em b ee Well ness Grant - $ 757 J8 I Electric Vehicle Cha Stations $ f Governtn and Mene ement S 955 f 20 655 5 20 B35 NPDES Grant Mul0.ear E S 20 955 f 20 955 $ 209SS f NC Tomorrow CDBG shlNl ear $ f _ . S - f ; ; 55 f f 60 526' 269 $ $ 20 055 JaMan Lake Watershed Nutrient Grant - $ - S f 33 625 Gr NawFarmers Gram f S Y3T50 $ 94150 Communl and Environment ; $ S S ChUtl Care Health-Smart Start 6 f f f 74 5 $ 13750 Scattered Site Housln Grant f 3588 $ 83,686 f f f 33 625 $ Garrboro Hea Kids 64 988 $ f 107 900 j faro Kids Gram $ Health Carolinian. S $ $ 64 996 Health&Welineas Trust Grant S S _ S Senior Citizen Health Promotion Weil S f S $ Dental Health•Smart Start 98604 $ 964D f 108244 $ 166 244 f krtsnshm Homo vma Human R his&Relations HUD Grant f $ $ 165 244 Sent.Cl Health Promotion MuiB-Yr f S $ SenbrNet Pro ram 'u"Tear f $ S Enhanced Gh$d Servk.es ward fie f s f Diabetes Education Pr ram MUNhYear f E f S ecWl Cro Gram f $ $ Local Food InftMttvae Grant # S 3 Raducln Health Dls aritiea Grant M # f S $ Eme a - ut no Grant Pro in 76 996 f 78998 $ BT 767 $ FY 2009 R.20" Act HPRP S 162 673 f - Human Services S 241 188 $ $ - f Criminal Juslb6 Partnersh Pro ram S 9 640 S 250 828 $ 480 680 $ 162 S73 Hazard MI atbn G.ntraf*r Pr ad 29 610 $ 29610 $ 610 ` f a S S 29 f $ d80880 Buffer Zone,,_...un Pr ram $ 604 MHz u—buri 8iffons TratuWWn f $ Secure Our Schools-OCS Grant If f S Citizen Cor Counctl Gram $ $ S COPS 20D8 Tech noto Pr ram f $ S COPS 2009 Tech" Pr ram $ $ S EM Performance Gram ; S # 2010 Homeland Securk Grant-ES $ S 35000 S 2011 Homeland Sec Grant-ES $ Justice Assistance Act JAG Pr ram $ $ S 35 000 FEMAA.siatancato Flee tars Gran $ S S Public Safe $ $ 83235 $ $ *far Expenditures f 279 798 29 10 S 147845 S $ - $ 30 59f F 30t J93 ; 723 755 S � S f •' $ $ 83 235 • $ $ - S 3J,625 S _ S 147 645 - f 757 364 I x Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2092-93 Paul Laughton: $24,597 to cover remaining General Fund Budget Summary costs of Pay and Class Study allocation;$49,327 to cover Original General Fund Budget -$180,002,776 2nd Primary Election costs ditional Revenue Received Through (BOA#1);$25,500 to cover g Sheriff Office vehicle Budget Amendment#11 (June 18, 2013) purchase(BOA#1); ant Funds $363,090 $904,367 to resolve-matter n Grant Funds $6,15'1,855 with NC 911 Board regarding past use of-E911-Funds(BOA neral Fund--Fund-Balance for Anticipated #2-A);$104,397 to help with (i.e. Encumbrances) $781,630 purchase of OSSI-CAD General Fund-Fund Balance Appropriated to system(BOA#2-B);$43,310 Cover Anticipated and Unanticipated to cover additional hours and days of early voting period Expenditures $6,262,186 (BOA#3);$380,000 to establish a Historic Rogers Total Amended General Fund Budget $193,561,537 Road Community Center Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B); Fund Budget $13,558,761 $40,000 for an increased %-Change in 2,012-13 Approved General-Fund allocation to Pretrial Services Budget 7:53% Needs#AssessmentOforthe VIPER system(BOA#4); Authorised Full.Time Equivalent Positions $19,350 for carry forward budgeted funds from FY 11- Original Approved General Fund Full Time 12(BOA#4),$10,000 to- Equavalent Positions 801.425 establish the Community Original Approved Other Funds Full-Time Giving Fund of Orange- County;$150,000 for- Equivalent-Positions 86.750 construction of Rogers Road Position Reductions during Mid-Year (4.000) Community Center(BOA#4); Additional Positions Approved Mid-Year - 4.500 $75,261 to upgrade AV Total Approved Ful - ime- qulvalent equipment (BOA#4- B);$147,000 0 to o h hir ire 2 new Positions for Fiscal Year 2012-13 888,675 staff in Emergency Services (BOA#4-C);$100,000 to Paul Laughton: establish a Community Loan 3.0 FTE Time-limited Fund for water/sewer Grant positions within the connections(BOA#4-D); DSS Homelessness Grant $3,000,000 for OPEB funding expired on 9/30/12; 1.0 (BOA#4-E);$25,000 to FTE OPP Cordinator support the Health Deparbnents Nicotine Paul Laughton: Replacement Therapy pilot .50 FTE Medical Office project(BOA#7);$89,077 to Assistant position approved purchase 27 portable radios on 1/24/13 as part of a (BOA#8-A);$1,025,000 to reclassifying and reallocation display the funds for Eno of existing budgeted funds River Parking Deck(BOA within the Health Dept;3.0 #11) FTE Time-limited positions in DSS related to the NCFAST program(approved 2/5/13); Attachment 3 8 i.. : CARRB ORO FIRE-RESCUE DEPARTMENT CAR"ORO, NORTH CAROLINA May 17,2013 To: Paul Laughton,Orange County Finance Department From::-:Barbara-Steckler; South.Orange-Fire-District Board Member Re; Use of South Orange Fire District Fund Balance The South Orange Fire District Board would like to respectfully request the use part of the fund balance in the South Orange Fire District budget. We understand that there is approximately $60,000 currently in the fund balance. The Carrboro Fire-Rescue Department recently received a grant from FEMA to install a fire sprinkler system in the Headquarters Fire Station located at 301 Nest Main Street,-Carrboro. This FEMA grant was a 90110 agreement,where FEMA would pay 901/o of the engineering, installation,materials and testing costs. Ten percent must be provided-by the department. The total cost of the sprinkler system was $65,072.48. The board is requesting permission to use $6,507 from the fund balance as our 10%share as required by FEMA. To the best of our knowledge this is the first time in over a decade that a request has been made to tap into the South Orange Fire District fund balance. Sincerely, .Barbara Steckler 301 West Main Street,Carrboro,North Carolina27510 Phone(919)918-7347 Fax(919)932-5359 An Equal Opportunity Employer