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Home My WebLink AboutAgenda - 09-01-1998 - 8c ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 1, 1998 Action Agenda Item No, g_ SUBJECT: Budget amendment#1 DEPARTMENT: Budget Office PUBLIC HEARING: (YIN) BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Budget Amendment Donna Dean,extension 2151 Smart Start Grant Project Ordinance TELEPHONE NUMBERS: Rillsborough 732-8181 Chapel Hilt 968-4501 Durham 68&-7331 Mebane 227-2031 PURPOSE: To approve budget ordinance amendments and grant project ordinance amendments. BACKGROUND: DSS i) The Department of Social Services has received additional Smart Start funds from the Orange County Partnership for Young Children. These funds,totaling$9,407,enable the department to address needs of young children and their families in Orange County. Families throughout the County will benefit from the initiatives of this program. Special emphasis will be placed on the needs of young children and their families in Northern Orange County and of the Latino community in throughout the County. This budget amendment(see Smarm Simi Grant P' err Ordinate,page 4)will bring the budget for this program to$16,907 for the 1998-99 fiscal year_ Health 2) The Health Department has received an allocation from the State totaling$4,950. These funds will off set costs associated with public education related to smoke-free dining. Examples of the education initiatives include producing and distributing a Smoke-Free Dining Guide to Orange County Citizens and developing a media campaign to promote smoke-free restaurants. No County funds are required to match the State monies. (see budget amendment located on page 3, column#2) 3) The Environmental Health Division of the Health Department has received additional Food and Lodging funds for the 1998-99 fiscal year. The addidonat$1,178 provide funds for this division to develop, publish and distribute a m=ual for day care providers. The manual will cover such topics as safe food preparation and service,playground safety,safe physical environments, and i handling emergencies. The attached budget amendment appropriates these monies to the Environmental health division of the Health Department (see block#3,page 3) Miscellaneous Function 4) The 1948_98 approved budget included,in Miscellaneous Function,an allocation totaling$355,775 for a 2.5 percent cost of living increase for all permanent County employees effective July 1, 1998, The Board approved the increase at their June 22, 1948 meeting;however, there was insufficient time to make the necessary changes to the Budget Ordinance that same night. This amendment transfers the funds from the Miscellaneous Function to each function within the General Fund. (See page 3,column 04) RECOMMENDATION(S):The Manager recommends that the Board of Commissioners approve the attached budget amendment and grant project ordinance as presented. Orange County Proposed 1998-99 Budget Amendment Tie 1998.99 Orange County Budget Ordinance is amended as follows: BudgeiAmendm eret o1 11/1998 01 See attached #2 Additional State #3 Additional Budget As Original Budget Smart Sian Grant Funds for Smoke- Food and #4 Distribution Amended Project Ordinance Free anon Lodging funds of 2.596 COLA Through BOA#1 educat�orn Gen eral Fund Revenue Property Taxes S 60,684,571 $ 60,6S4,571 Sales Taxes $ 12,679,650 $ 12,679,650 License mid Permiis $ 801,106 $ $01,106 Inzergovernmenzal t 11,027,156 S 4,950 $ 1,178 $ 13,033,284 Charges for Service S 41206,272 $ 4,206,272 Investmen[s $ 1,000,000 $ 1,000,000 Miscellaneous S 247,235 $ 247,235 Transfers from Other Funds $ 550,000 $ 550,000 Fund Balance $ 1,489,113 $ 1,489,113 Total $ 92,685,103 $ - $ 4,950 S 1,17 $ 92,691,231 Expenditures Community Maintenance $ 990,989 S 12,167 $ 1,003,156 General Administration $ 3,437,984 $ 46,991 S 3,4$4,975 Tax and Records $ 2,221,761 $ 42,223 S 2,263,954 S 1,679,72 31,640 S 1,711,362 Camnunit Planning Duman services $ 20,891,999 S 41950 S 1,178 S 244,193 S 21,142,320 Public Safety f 8,397,062 $ 133,734 $ 8,530,796 public Works S 3,382,897 $ 39,827 $ 3,422,724 Education S 32,372,172 S 32,372,172 Non Departmental. $ - auESrde A enaes $ 11463,686 $ 1,465,686 Miscellaneous 3 1,408,063 S 550,775 $ 857,288 `'' Debt Servire $ 10,430,921 $ 10,430,921 Transfers Out S 6,007,847 f 6,007,847 Total Geri Fund Appropriations 1 $ 92,685,103 1 S - $ 4,9501 $ 1,178 S - S 92,691,231 4 Smart Start Program (Department of Social Services, Health Department, Library, and Cooperative Services) Grant Project Ordinance Be it Ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Sn m Start Program as awarded to the Orange County Departments of Social Services,Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children(OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document,and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to cornptete this project: lntergozwmmental (DSS)-1993-94 $77,119 Intergovernmental(DSS)-1994•-95 $259,953 Intergovernmental (DSS)-1995-9b $347,780 Intergovernmental (1355) -199&97 5393,327 Intergovernmental(DSS)-1997-98 5201,079 Intergovernmental(1355)- 1948-99 $118,813 Intergovernmental(Health) - 1993-94 S43,777 Intergovermmental(Health)-1994-95 556,711 Intergovernmental(Health)-1995-% $31,219 Intergovernmental(Health)-199&97 $77,787 IntergovemmeaW(He2ith)-1997-96 $48,532 Intergovernmental(Health)-1998-99 $48,832 Intergovernmental(Library)-1993-94 $10,721 Intergovernmental(Cooperative Extension)- 1994-95 $6,000 Intergovernmental(Cooperative Extension)- 1995-96 $17,880 Intergovertmental(Cooperative Extension)- 19 9&97 517,522 Intergovemmenud(Cooperative Extension)- t997-98 S5(i,325 TowlRe mme $1,833.377 Section 4. The following prior years'grant funds have lapsed: lntergovernmrenad (DSS)-1993-94 $77,119 Interr ver:rmental(DSS)-1994.95 5259,953 lntetgovernmenud(Healrb) •1993-94 $43,777 lntergoverrtmmtal(H&gJth)-1994.95 S56,711 In cergovernmental(Library)-1993-94 $10,721 Ineergovemmmtal(CooperariwAuensian)- 1994-95 $6,000 Intergovemmenul(Cooper trity Extension)- 1993-96 5)Z.$8Q Total $472,161 5 Section 5. The following amounts remain appropriated for this project: Human Semwes DSS $1,0607,999 Human Services•Health $226,370 Human Services•Cooperative.Extension > Z Tatal Appropriation $1,361.216 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting recort}s to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. reimbursement requests should be made to the grantor agency in as orderly and timely manner. Section S. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in Carrying out this project. Section 9. Positions authorized through this grant project include- 3.0 full Time equivalent positions in the Department of Social Services as authorized by the Orange County Board of County Commissioners on February 15, 1994. .83 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on July 1, 1995. 60 full time equivalent in the Cooperative Extension Department as authorized by the Orange County Board of County Commissioners on June 30, 1997. Funding for these positions is contingent upon the General Assembly's allocation of Smarr Start funds. Section 10. This project period begins January 1S, 1994, and is valid through June 30, 1999. Subsequent funding of this grant project is contingent upon the availabdity of funds sufficient to cover expenditures. Section 11. This ordinance supersedes all previous Smart Start Program Grainy Fmlect Ordinances. Adopted this I St day of September 1998 .W;-bxdgetl9798-orris 1,grantlsmart.doe