HomeMy WebLinkAboutAgenda - 06-18-2013 - 5mORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2013
SUBJECT: Clerk to the Board Emplovment Aareement Amendment
Action Agenda
Item No. 5 -m
DEPARTMENT: Board of County Commissioners PUBLIC HEARING: (Y /N) No
ATTACHMENT(S):
Clerk to the Board Employment
Agreement Amendment
INFORMATION CONTACT:
Nicole Clark, Human Resources
Director, (919) 245 -2552
John Roberts, County Attorney (919)
245 -2318
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PURPOSE: To amend the Employment Agreement governing the terms and conditions of the
Clerk to the Board's employment.
BACKGROUND: On April 30, 2013 the Board of County Commissioners met in closed
session to conduct the Clerk to the Board's annual review. After a review of the Clerk's
performance, the Board determined that an amendment to the Clerk's contract was
appropriate. The amendment provides an increase to the Clerk's salary to a base salary of
$90,926.
Additionally, the Board approved paying the Clerk a lump sum of $1,400 annually to cover
travel expenses incurred. This provision is consistent with other Board appointed positions.
FINANCIAL IMPACT: Sufficient funds are currently available in the Board of County
Commissioners FY 2012 -13 budget to cover these increases and will be included in future
recommended budgets.
RECOMMENDATION(S): The Manager recommends the Board approve and authorize the
Chair to sign the amendment to the Clerk to the Board's Employment Agreement.
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THIS AMENDMENT, made and entered into this the day of 2013, by and between the County of
Orange, a body politic and corporate of the State of North Carolina, hereinafter called *County ", party of the first
part, and Donna Baker hereinafter called "'Employee ", party of the second part:
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WHEEASj the County and Employee entered into an Employment Agreement dated Sune 16, 2010, for services as
Clerk to the Board of the County government, (hereinafter the *Original Agreement "); and
WHEEASj the County and Employee desire to amend the Original Agreement, while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEEFOW for and in consideration for the mutual covenants and agreements made herein, the parties agree
to amend the Original Agreement as follows:
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Employee will be paid a base annualized salary of $90,926, payable on the same schedule as for other County
employees. Changesto Employee's compensation shall be administered in a manner similar to other county
employees subject to an evaluation process administered by the Board of County Commissioners. If Employee is to
receive a salary adjustment equal to adjustments received by all county employees such adjustment, in the form of an
increase, may be granted without amendment to this Employment Agreement. If Employee's salary adjustment is in
the form of a decrease or an increase greater than that of all oounty employees, such adjustment must be in the form
of an amendment to this Employment Agreement.
SECTION 10: OTHEZEBNERTS
Employee shall have access to and enrollment in the dental, health, and life insurance provided to general full time
employees of County.
If the Employee currently maintains a 401k supplemental retirement account or a 467 supplemental retirement
program with the International Oty Management Retirement Corporation (ICMARr). The County shall authorize and
participate in that plan to the Employee's benefit at the same rate and under the same conditions as the County
currently or in the future may participate on the behalf of other county employees.
During the Employee's employment as Clerk to the Board, the Employee shall continue to reside in and maintain a
residence within Orange County.
To encourage the Employee's continued professional awareness and education, the County agrees to authorize
expenses annually within the county's approved budget, with the amount subject to the availability of funds, toward
the Employee's attendance at conferences seminars, and professional development courses including but not limited
to the bi- annual meetings of the North Carolina Association of Municipal Clerks and other such state and local
educational opportunities. For purposes of this section expenses shall include travel and subsistence expenses. Out
of state travel and expenses shall be reimbursed only if written authorization by the Chair is secured prior to such out
of state travel.
Employee shall not receive reimbursement for local travel expenses within Orange County. Employee shall be
provided annually a $1,400.00 travel allowance to offset the cost of local travel within Orange County. Such travel
allowance shall be payable on the same schedule as other travel allowances provided to Orange County employees
and officials.
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Except fort he changes made to Sections 7 and 10 herein, the Original Agreement shall remain in full force and effect
to the extent it is not inconsistent with this Amendment. In the event that there is a conflict between the Original
Agreement and thisAmendment, thisAmendment shall control.
IN TESTIMONY WHEFEOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
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BY
:
Barry Jacobs Donna Baker
Chair, Board of County Commissioners
This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act.
Finance Director