HomeMy WebLinkAboutAgenda - 06-11-2013 - 31
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 11, 2013
Action Agenda
Item No. 3
SUBJECT: Outside Agencies: FY 2013 -14 Manager Recommended Allocations
DEPARTMENT: County Manager PUBLIC HEARING: (Y /N) No
Finance & Administrative
Services
ATTACHMENT(S):
A. Application Evaluation Assignments
B. Outside Agency Funding: Feedback
and Direction
INFORMATION CONTACT:
Frank Clifton, County Manager
245 -2300
Clarence Grier, Assistant County
Manager /Chief Financial Officer,
245 -2450
PURPOSE:
To present the County Manager's recommendations for the FY 2013 -14 Outside Agency (non-
profit) Funding Process.
BACKGROUND:
The County Manager's Office annually solicits funding applications from the Outside Agency
community. In January 2013, the County received 56 applications with requests totaling
$1,549,923, an increase of $511,223 over the current year's allocation.
Staff distributed applications to staff and advisory board groups, for review (Attachment A).
County Department Directors and their advisory boards received applications related to their
functional areas. The Employee Committee evaluated community -based service agencies that
did not align with a particular County department (e.g. Communities in Schools). Members of
the County Management team and Finance and Administrative Services staff reviewed mental
health agencies and selected overflow applications. Recommendations made by the advisory
groups were for consultative purposes, only. The County Manager reviewed the evaluators'
comments and the applications, consulted with County management Staff and then proposed
allocations. All parties used the Board of County Commissioner's (BOCC) guiding principles,
adopted in December 2010, to evaluate programs and propose funding recommendations
(Attachment B).
For FY 2013 -14, the County Manager recommends funding 38 agencies for a total $1,030,100.
The FY 2013 -14 Manager's Recommended Operating Budget contains a complete list of
funding requests, recommendations and descriptions, within the Outside Agency section (page
209).
Funding Recommendation Highlights
1) Nine (9) agencies have been recommended for funding increases
Outside Agency
FY 2012 -13
Approved
FY 2013 -14
Recommended
Chapel Hill/ Carrboro YMCA
$2,000
$5,000
Will begin intervention services for youths
Boomerang
(e.g. trauma, substance abuse and learning
disabilities).
Charles House
$12,000
$15,000
To increase financial assistance for
scholarship recipients, at the daytime
eldercare center.
El Centro Hispano
$17,000
$20,000
Will increase support and educational
services, for members of the Latino
community.
Orange Congregations in
$35,000
$38,000
To increase staff support, for food pantry
Mission (OCIM)
assistance, to meet the growing demand for
food requests.
EmPOWERment
$13,000
$15,000
Additional support for administrative staff,
who secures temporary and permanent
affordable housing solutions, for clients.
Freedom House
$28,000
$29,000
To fund the expansion of substance abuse
services and supportive housing.
Alliance of AIDS Services
$2,500
$3,000
Will fund operational increases for resident
care, at the Orange House.
Chapel Hill / Carrboro Meals
$1,500
$2,000
To support the increased meal demand, for
on Wheels
senior adults and people with disabilities.
A Helping Hand
$1,600
$2,000
To increase the visibility and knowledge of
available services and fund additional direct
services costs.
2) Three (3) new agencies received funding recommendations.
FY 2012 -13 FY 2013 -14
Outside Agency Approved Recommended
Community Empowerment - $5,000 Will provide one -on -one assistance to
Fund residents facing homelessness through
relocation, employment and financial
education assistance.
Farmer Foodshare - $5,000 To procure fresh, locally grown food for food
pantries and social services agencies.
Human Rights Center - $1,000 Supports the equitable treatment of
disadvantaged minorities, who are Orange
County residents.
K
3) Two (2) agencies are recommended for funding reductions: PreTrial Services and the Joint
Orange and Chatham Community Action (JOCCA) programs.
FY 2012 -13 FY 2013 -14
Outside Agency Approved Recommended
PreTrial Services $110,000 $95,000 The $15,000 operations reduction is offset by
County- donated office space, within the
Sheriffs Department, and utility and phone
service payments.
JOCCA $20,000 - The agency's initial allocation of $80,000, in
FY 2009 -10, has decreased by $20,000
annually, for the last three fiscal years.
This "step- down" approach has gradually
eliminated General Fund support due the
agency's high administrative versus direct
services costs, to County residents.
*Note: PreTrial Services' $110,000 allocation includes a $70,000 allocation, in the FY 2012 -13 Approved Budget,
and an additional $40,000 BOCC appropriation, approved in October 2012.
FINANCIAL IMPACT: FY 2013 -14 Manager's Recommended Budget, for Outside Agencies,
totals $1,030,100, an $8,600 reduction from FY 2012 -13.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
consider the Outside Agency recommendations and provide direction for staff.
Attachment A 4
Application Evaluation Assignments
FY 2013 -14 Outside Agency Funding
Aging Advisory Board
1. A Helping Hand
2. Chapel Hill /Carrboro Meals on Wheels
3. Charles House
4. Marian Cheek Jackson Center
5. Project Compassion
Animal Services Advisory Board
1. Piedmont Wildlife Center
DEAPR Advisory Boards
1. Boys & Girls Club of Eastern Piedmont
2. Bridge II Sports
3. Historic Hillsborough Commission
4. Historic Hillsborough Foundation - Museum
5. Ligo Dojo of Budo Karate
6. Piedmont Conservation Council
7. Triangle Youth Hockey of North Carolina
Employee Committee
1. Community in Schools of Orange County
2. El Centro Hispano
3. Executive Service Corps
4. Orange County Literacy Council
5. Rogers Road - Eubanks Neighborhood Association (RENA)
6. The ArtsCenter
7. The Hill Center, Inc.
8. Young People Institute
County Manager's Office /Finance and Administrative Services
1. Art Therapy Institute
2. Big Brothers Big Sisters
3. Club Nova
4. EI Futuro
5. Freedom House
6. KidSCope
7. Mental Health America of the Triangle
8. OE Enterprises, Inc.
9. Pre -Trial Services of Orange and Chatham Counties
10. The Arc of Orange County
11. Voices Together
1 The Family Violence and Prevention Center and the Women's Center became the Compass Center for Women and Families, in
July 2012.
Health Advisory Board
1. Alliance of AIDS Services
2. Compass Center for Women and Families'
3. Duke Homecare & Hospice
4. Orange County Disability Awareness Council
5. Orange County Rape Crisis Center
6. Piedmont Health Services, Inc.
7. Planned Parenthood
8. Senior Care of Orange County
Housing Advisory Board & Human Relations Board
1. Community Empowerment
2. Community Home Trust
3. EmPOWERment
4. Habitat for Humanity
5. Housing for New Hope
6. Human Rights Center of Chapel Hill and Carrboro
7. Rebuilding Together of the Triangle
Social Services Advisory Board
9. Chapel Hill/ Carrboro YMCA Boomerang
10. Child Care Services Association
11. Dispute Settlement Center
12. Farmer Foodshare
13. Interfaith Council
14. JOCCA
15. OC Partnership for Young Children
16. Orange Congregations in Mission (OCIM)
' The Family Violence and Prevention Center and the Women's Center became the Compass Center for Women and Families, in
July 2012.
Attachment B
OUTSIDE AGENCY FUNDING: FEEDBACK AND DIRECTION
ORANGE COUNTY BOARD OF COMMISSIONERS
DECEMBER 2010
The following elements — taken as a whole or singularly — constitute the basis for
why an Outside Agency is selected for Orange County Funding.
The County Manager incorporates all feedback and documentation from participating
departments and advisory boards, most notably Financial Services, in preparin_q
recommendations on Outside Agency funding allocations as part of the operating
budget presentation to the BOCC in the spring.
First and foremost, benefits Orange County residents.
• It is desirable that the location of service delivery be in Orange County.
Funding the Outside Agency leverages County dollars because the Agency can provide
services less expensively by the use of volunteers or other means
Supports the social safety net; i.e., the Outside Agency exists to feed the hungry; house the
homeless; address human suffering (example: Housing for New Hope)
Legacy /historical relationship; i.e., the County helped co- create or was among original
funding group (example: Dispute Settlement Center)
Performance review /ranking; i.e., the Outside Agency scores a baseline numerical
ranking or above on its Application Scorecard (example: Piedmont Health Services)
Unique mission /service; i.e., the Outside Agency meets a specific need not otherwise
met for County residents (example: El Hispano)
Financial need; i.e., the Outside Agency fulfills an important mission but requires government
assistance to help accomplish its service goals (example: OE Enterprises
Principal partnership; i.e., the Outside Agency has demonstrated its effectiveness in
supplementing and /or supporting County departments in their delivery of service to vulnerable
populations (examples: Orange Congregations in Mission and the Inter -Faith Council)
Geographic balance; i.e., the Outside Agency helps ensure opportunity and access to key
programs and services are available on both ends of the county (example: Communities
in Schools /Middle School After School)
Matching grant; i.e., the Outside Agency specifically needs County dollars to match a unique,
desired investment in services to county residents (no examples in FY10 -11)
Enables new initiative; i.e., the Outside Agency addresses unmet needs it perceives in the
County (example: Bridge 11 Sports -not funded in FY10 -11)
C
Grounds for Funding Commitments
The BOCC intent is a "zero- base" approach wherein Outside Agencies must annually
prove themselves according to pre -set criteria, such as the Outside Agency
Application Scorecard or other indices. While Outside Agencies may wish for a fairly
consistent and predictable revenue stream, the BOCC makes annual allocation
decisions on the basis of policies and provisions as set forth in this document.
Limitations on Funded Amount by Agency or Total Funds Available for all
Agencies
Dollar Limit by Single Agency -
. Percentage of its overall budget (Rule of thumb: No more than 50% of
Agency budget should come from County and Town sources)
• Flat dollar amount
• "Challenge" or "Match" amount
• "Step down" approach - diminishing amount over a period of fiscal years
• Agency has demonstrated a reliable, diverse funding stream of which
governmental assistance is a small portion
Dollar Limit to Amount Available for All Outside Agency Funding -
BOCC sets maximum figure available for the upcoming fiscal year.
• Typically, County management has begun with a working figure roughly equivalent to
the amount funded in the current fiscal year for the next fiscal year. (The historic figure
for working purposes is a target the BOCC may choose to match, increase, or decrease
in its final budget decisions).
Other Defining Criteria
• Financial support that brokers a new partnership or collaboration with a County
operating department, preferably supportive of the social safety net.
Reduce or eliminate funding for Outside Agencies whose
• Primary mission is not related to the social safety net
• Performance data is historically weak or deteriorating
• Principal programs and services are duplicated within the Outside Agency network of
providers
Factor the net value of County facility space provided free of charge to recipient Outside
Agencies
• Amend Outside Agency award by net value amount
ADOPTED BY THE BOCC ON DECEMBER 6, 2010