HomeMy WebLinkAbout1998 NS Aging - SeniorNet Computer Learning Center To whom it may concern: 3
Upon acceptance of your proposal to become a SeniorNet Learning Center, you will be
asked to sign this contract, including the document labeled Appendix A. Your
organization's signature on the last page of the letter will make this contract, your Letter
of Intent and Appendix A a binding agreement between the designated Organizing Croup
and SeniorNet. The contract can be amended upon agreement by both parties.
1. Defined Terms.A number of terms used throughout this letter and Appendix A
are printed with capitalized initial letters and have meanings specific to this
Agreement. These terms are and are defined as follows:
(a) The organization that made the proposal to SeniorNet
for the purpose of establishing a SeniorNet Learning Center in its
community.
(b) IBM and Bell South__Seniors: an IBM or Bell South retiree or employee
age 55 and over, or a senior relative of an IBM or Bell South employee.
(c) SeniorNet Members: older adults age 55 and over who have paid the
current membership fee to SeniorNet.
(d) : computers, printers, modems, phones and other peripherals, as
well as software needed to operate a SeniorNet Learning Center that is the
subj ect of this Agreement.
(e) ' ' : Name and address of SeniorNet Learning Center site,the
location which will house the equipment at which computer and
telecommunications classes are offered.
(f) Leaming Ce=r CQordinator: an individual, generally a senior volunteer
who organizes classes,recruits instructors and students, and monitors
Learning Center activities.
(g) ' • a small body of SeniorNet members who will
meet monthly to work with the Center Coordinator to organize classes,
recruit instructors and students, and plan and expedite Learning Center
activities. Officer positions on the Council should include,but are not
limited to a Council President and Network Advocate.
2. Services to he Performed. For the period commencing on execution of this
agreement and ending in five years, Organizing Croup agrees to establish and
maintain a SeniorNet Learning Center and provide IBM and Bell South Seniors
and other older adults with computer and telecommunications training at such
Centers, and provide the ability to participate in SeniorNet Online. Such services
shall include:
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(a) Establishing and Maintenance of a SeniorNet Learning Center
(i) Agreement to providing a suitable room with furnishings for the
establishment of the Learning Center.
(ii) Agreement to maintain the Learning Center for five years
commencing on the official opening date of the Center.
(iii) Agrees to require SeniorNet membership of participating Seniors.
(Scholarships are available.)
(b) Staffing and Training
(i) Organizing Group shall designate a person to SeniorNet to act as a
contact person for SeniorNet; shall meet as requested by SeniorNet
with local staff of IBM and Bell South to plan and provide such
activities as IBM and Bell South management may reasonably
request in order to promote awareness and stimulate use of the
Learning Center developed under this Agreement.
(ii) Organizing Group shall identify and retain a Center Coordinator
on a volunteer basis without compensation. The Center
Coordinator will be responsible for organizing classes, recruiting
instructors and students, and monitoring Center activities. The
Center Coordinator may delegate these responsibilities through the
establishment of a SeniorNet Learning Center Council.
(iii) Organizing Group shall identify a core group of Senior volunteers
and potential instructors who will attend special training in
SeniorNet operations and curriculum, given before the official
opening of the SeniorNet Learning Center by a SeniorNet staff
member. One designated volunteer will attend a national SeniorNet
event, expenses to be paid by Organizing Group.
(c) SeniorNet Online
(i) Organizing Group agrees to provide training in using SeniorNet
Online through classes offered at the Learning Center.
(ii) Organizing Group will designate a volunteer identified as the
Network Advocate to maintain contact with SeniorNet through
SeniorNet Online and that designated person will broadcast
pertinent information to the Organizing Group and the Center
Coordinator.
3. Organizing Groun's Obligations Regarding,the �� m n
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(a) Organizing Group shall dedicate the Equipment primarily for use by IBM
and Bell South Seniors and the older adults enrolled as SeniorNet
Members.
(b) In conjunction with the installation and use of the Equipment, (1)
Organizing Group will inspect the Equipment before use and determine
that it is in good and safe working condition; (2)that Organizing Group
will regularly inspect and maintain such Equipment and shall arrange for
maintenance services as specified in the Equipment owner's manual and as
may become necessary from time to time; (3)that it will use such
Equipment only in compliance with any manufacturer's instructions; and
(4)that it will immediately cease using such Equipment at any point that is
unsafe or not in good working condition and will immediately notify
SeniorNet and mutually agree upon disposition and/or replacement of the
Equipment.
(c) Organizing Group shall maintain and provide SeniorNet with satisfactory
evidence of property insurance covering the Equipment, and in the event
of a covered loss or casualty, shall promptly notify SeniorNet of such
occurrence and agree to apply the insurance proceeds in a manner to be
mutually agreed upon by SeniorNet and the Organizing Group.
(d) Organizing Group releases and holds SeniorNet harmless from any and
all claims which may arise from the use of the Equipment while in the
possession of under the control of Organizing Group.
(e) Organizing Group may not loan, give away, or sell the equipment
purchased according to the terms of this Agreement or participate in a
filing of security interests in the Equipment purchased hereunder.
(f) If the Organizing Group is unable to maintain a SeniorNet Learning
Center in the designated geographical area for a continuous five (5)-year
period, then SeniorNet will decide upon disposition of the Equipment
installed on the premises of the then existing SeniorNet Learning Center
no later than forty-five(45) days prior to stopping operation of the
Learning Center.
4. IBM and Bell Sough Priority and Involvement.
(a) Organizing Group will make the best effort to ensure that 49%of the
older adults receiving services hereunder are IBM and Bell South Seniors,
and in seeking volunteers to serve as Coordinators, instructors and
SeniorNet Council members, Organizing Group will make the best efforts
to concentrate its recruitment efforts in the IBM and Bell South
community of Seniors.
Letter of Agreement 11/20/97/11/20/97/11/20/97
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(b) Organizing Group will cooperate with IBM and Bell South's local
representative(s) in the development and implementation of a marketing
plan to publicize the SeniorNet program, which plan shall be designed
especially to target the IBM and Bell South Seniors.
5.
Organizing Group agrees to provide SeniorNet with quarterly reports on or
before January 1, April 1, July 1, and October 1 of each year, which reports shall
contain such information as may be reasonably requested by SeniorNet.
As part of a yearly report, Organizing Group shall include a written evaluation of
the SeniorNet Program. This report should include information describing the
relative success in attracting participants; participant satisfaction(with emphasis
on IBM and Bell South Seniors satisfaction); corporate client satisfaction;
changes/suggestions for future programming. General comments from Organizing
Group staff and SeniorNet Members (including IBM and Bell South Seniors)
involved in the program would be welcomed. Samples of student work would be
appreciated.
5. Complain Organizing Group will receive and respond to any complaints from
any source concerning activities at the Learning Center expeditiously and
professionally and will report such complaints promptly to SeniorNet and consult
with SeniorNet during efforts to resolve such complaints.
7. ts. Organizing Group shall maintain accurate and complete records to
document its expenditures and other dispositions of funds received pursuant to
this Agreement. SeniorNet will request a yearly account of the expenses.
SeniorNet shall be entitled to see such records during regular business hours after
a reasonable notice.
8. Insurance. Organizing Group shall ensure that its General Liability and
Professional Liability Insurance policies extend coverage to volunteers.
9. Conditions, Organizing Group has read and agrees to be
bound by Appendix A and by the terms and conditions in this letter. Appendix A
is hereby incorporated into and made a binding part of this Agreement. Please
note that you must indicate the address to which we should send any notices under
this Agreement.
10. CQmPensatim, SeniorNet will provide the following funding for years 1 & 2 of
the proj ect in the amount of$1000 each year. These funds are to be used for
transportation and lodging for the coordinator or designated volunteer to a
national SeniorNet event. Residue, if any, may be used for SeniorNet Learning
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Center expenses such as supplies, additional software, phone charges, etc.
Additional expenses may be covered by charging a nominal fee for each class
(subject to approval by SeniorNet) and/or raising funds from local sources such as
community organizations and businesses.
In addition, each Learning Center will receive the following:
• 6 IBM Computers with color monitors
• 2 color printers
• i Flatbed color scanner
• Site licensed copies of Microsoft Works and other popular programs
• 2 online access accounts
• SeniorNet curriculum materials.
. Complimentary memberships.
Coordinators and instructors who teach at least two classes per year
receive complimentary memberships in SeniorNet.
• Participation of the coordinator in a national SeniorNet event.
SeniorNet covers one coordinator's registration fees for an event each of
the next five years; the Organizing Group is responsible for lodging and
travel expenses to and from the conference. Instructors at the Centers can
also participate in the national SeniorNet event.
• Continued organizational support.
The organizational support for the Center Coordinator and SeniorNet
Instructors from SeniorNet staff is available by phone and through online
support.
• SeniorNet signage.
SeniorNet signage is provided, including a SeniorNet banner, Learning
Center Map and SeniorNet signage for the door.
• Recognition of Center and the Center sponsor.
Recognition is given in publicity generated by SeniorNet. SeniorNet
Learning Centers are included in our membership brochure and on the
Learning Center map, copies of which are sent in response to all inquiries
about SeniorNet.
• Permission to use the nationally recognized SeniorNet name in conjunction with
the local Center.
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