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Home My WebLink About2013-158 AMS - ProNet Systems for Electronically controlled door systems and related infrastructure for Link GSC $13770.63 NORTH CAROLINA CONSTRUCTION SERVICES AGREEMENT UNDER$25,000 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter"Agreement"), is made and entered into this 22nd day of May, 2013 by and between Orange County, North Carolina (hereinafter the "Owner") party of the first part; and ProNet Systems, Inc. (hereinafter the "Contractor"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the Owner hereby contracts for the construction services of the Contractor, and the Contractor agrees to provide the construction services to the Owner in accordance with the terms of this Agreement. 1. TERM Beginning and ending dates of contract: May 22nd, 2013 through July 31St, 2013. The Project Commencement Date shall be May 31St, 2013. 2. MAXIMUM AMOUNT PAYABLE Dollar Amount Not to Exceed: Thirteen Thousand Seven Hundred Eight Dollars and Twenty Two Cents ($13,770.63) 3. SERVICES Contractor agrees to provide the following construction services (the "Work"): Electronically controlled door access 'systems and related infrastructure capacity for the Link Government Services Center, as described in the attached proposal dated May 15, 2013. Contractor shall not sub-contract all or any part of the construction services provided for in this Agreement without prior written approval of the Owner. Contractor shall be responsible for all errors or omissions, in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to Owner. 4. PAYMENT Contractor shall submit an invoice for construction services provided. The invoice shall contain Contractor's name and federal tax identification number and shall be signed and dated by an officer of Contractor. It shall detail all construction services provided in payment requests. The Owner will make payments to Contractor within thirty (30) days after receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by Owner, then Owner may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. In addition, should Contractor fail to perform its duties under the terms of this Agreement, Owner may, without fault or penalty, withhold any payment associated with the Work to be performed until such time as said work is completed. 5. RELATIONSHIP OF PARTIES Revised November 2011 1 Contractor is an independent Contractor of the Owner. Contractor represents that it has or will secure, at its own expense, all personnel required in performing the construction services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the Owner. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such construction services. It is further agreed that Contractor will obey all State and Federal statutes, rules and regulations which are applicable to provisions of the construction services called for herein. Neither Contractor nor any employee of the Contractor shall be deemed an officer, employee or agent of the Owner. 6. TERMINATION This Agreement may be terminated by Contractor upon thirty (30) days' written notice to the Owner, and the Owner may terminate this agreement upon thirty (30) days' written notice to Contractor. 7. INSURANCE REQUIREMENTS Contractor shall obtain, at its sole expense, all insurance as required in the Owner's risk management policy and shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. Such insurance shall name the Owner as Additional Insured under both General Liability and Auto Liability policies. 8. INDEMNIFICATION Contractor agrees to defend, indemnify, save and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liens, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees related thereto) arising out of, in connection with, or resulting from any negligence, act or failure to act by the Contractor, the Contractor's agents, assigns or employees related to the Work. It is the intent of this section to require Contractor to indemnify the Owner to the extent permitted under North Carolina law. 9. NON-ASSIGNMENT Contractor shall not assign all or any part of this Agreement, including rights to payments, to any other party without the prior written consent of the Owner. 10.NON—APPROPRIATION Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non- appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. Revised November 2011 2 In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 11. ENTIRE AGREEMENT The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified by a written amendment to this Agreement signed by the parties. Modifications may be evidenced by telefacsimile signatures. 12. GOVERNING LAW Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and any action brought under this Agreement shall be brought in the General Court of Justice of the State of North Carolina in Orange County. IN WITNESS WHEREOF Orange County and the Contractor have signed this agreement, effective as of the day and date first above written. ORANGE COUNTY CONT OR a By By Frank W. Clifto , anager ProNet Systems, Inc. 200 S. Camero St. 3200 Glen Royal Road, i e 107 P.O. Box 8181 Hillsborough,NC 27278 Raleigh,NC 27617 This instrument has been approved as to technical content. Je f ey hompson, Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. v . � . ). JUx— Office of the Finance Officer This ins t has been approved as to legal form and sufficiency. 006e of the County Attorney Revised November 2011 3 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q51513.Orange County Link Government Services-Access Control and Second Video Server.Rev. 1 May 15,2013 Mr.Jeff Thompson Orange County Government 131 W.Margaret Lane PO Box 8181 Hillsborough,NC 27278 Dear Mr.Thompson, PROPOSAL FOR LINK GOVERNMENT SERVICES—ACCESS CONTROL AND SECOND VIDEO ARCHIVE SERVER AND VIDEO STORAGE FOR LENEL VIDEO SYSTEM We have carried out an onsite survey based on your request and are pleased to offer the proposal as detailed below. Phase 1: Link Government Services—Access Control Description Quantity Equipment Description Unit Price Total Price 2 ACC AC 60,0DLB Double Mag Lock with Monitoring 274 04 548.98 2 ' ACC TS22 Exit Buttons 47.24 1 94.48 2 Altronix AL600ULX-PD8 12 Volt 4 Am PSU 8 ON UL Approved 346.94 i 693.88 ........ - — - 4 Bosch DX-150i REX PIR 74.25 - 297.00 { __. _ _. 3 1 Enersys YA-NP712 Batteries 12Volt 7 AH 19 58 58 74 .__..... _ ..... _ . _ _.......: 6 S GE 1078C Door Status Contacts 10.53 i 63.18 _. .. -_. _.... - _ 2 HES HE-1006-12/24D-LBM Electric Strike with Door Status Monitor 376.64 753.28 .1 _-- 4 ; HID 6140000L Mullion Klass Card Reader 178.20 712.80 i Lenel CTX6 LNL 2220 Enclosure 168.75 ' 168 75 _ ._. _ _ _.- -. .._._ -.._ _ - 2 Lenel LNL-1320 Dual Reader Interface 526.50 1,053.00 1 Lenel LNL 2220 Intelligent System Controller for 64 Readers 1,478.25 1 478 25 ... . _ . ...__ ..._._. _ _ . _ _ ..._ . . , Cable and Installation Materials 572 34 __..... ._.__.._ _._.. ._... Total Equipment and Materials 6,492.78 Add Estimated Shipping 157 15 Add 7.5%Sales Tax 498.74 Add Labor 2,719.63 Total Price Including Equipment,Labor and Sales Tax $9,868.30 3 er Q515 :? C7r Inge C;b;s:tt--Link Cis ernnrent c:r�icc s- l c:� s C'c,n rc?l a c1 ccc cl V i ie tr Si-e r 1 Phase 2: Second Video Archive Server and Video Storage for Lenel Video System To provide fully compatible integrated storage components and server support for up to 50 additional camera systems on the County network. The integrated storage upgrade will allow the 12 cameras that are temporarily housed on the Emergency Services server to migrate to the base system,thereby allowing a net added capacity for 38 cameras on the County system. Equipment Description Quantity Equipment Description Unit Price Total Price s 1 Dell 8510 Power Edge Server 2 53 GB with 6 TB Storage 3,251 85 3,251.85 _. _ �._ . 1 Microsoft MS Windows 7 Pro 179.55 179.55 _.......... _. .W._._.._. _ .. Consumable Materials and Cable 112.88 i Total Equipment and Materials 3,544 28 Add Shipping _ 85.79 0 - Add 7.5%Sales Tax 272.26 Add Labor - 3 Total Price Including Equipment,Labor,and Sales Tax $3,902.33 Total pricing for both Phase 1 and Phase 2 Not to Exceed: $13,770.63 Delivery is approximately 2—3 weeks from receipt of order Warranty All products are covered for one year,parts and labor,from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at$75.00 per hour and$95.00 per hour out of hours(regular business hours are 8.00 am to 5.00 pm,Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year,parts and labor,from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Preventative maintenance for the CCTV system includes annual cleaning of housings,camera/lens performance check and monitor set-up review. Full maintenance includes the above but also covers cost of equipment repair if applicable. Full Maintenance Phase 1 $ 592.14 per year Phase 2 $ 343.14 Q515 3 Oran-e toting-Link Government Services-etc cess C'orr,rol acid Second Video+crt.er 2 Terms of Payment Unless otherwise arranged,50%of payment is due upon receipt of the order,and 50%of payment is due upon project completion. Interest will be charged at a rate of 1.5%per month on accounts 10 days past due. Validity These rates are valid for a period of thirty days from today's date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information,please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems,Inc. Accepted: Signed .......................................................For and On Behalf of Orange County ......................................................................................... Print Name&Title Date.......................................................... Q51513 Orange C'outii}--Lirtk Govemrnent Services-Access Control atud Second Video Servo- 3