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Home My WebLink AboutORD-2013-017 Ordinance approving Budget Amendment #10 for FY 2012-13 ORD-2013-017 -ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 21, 2013 Action Agenda Item No. 5-d SUBJECT: Fiscal Year 2012-13 Budget Amendment#10 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget amendments and a grant project ordinance for fiscal year 2012- 13. BACKGROUND: Department of Environment, Agriculture, Parks and Recreation (DEAPR) 1. DEAPR has received an additional $6,383 in revenues from charges and fees. Staff will use Athletics and Recreation fees, totaling $5,383, for Recreation seasonal staff coverage. The remaining $1,000, from Athletic rentals, will fund restroom supplies at Eurosport Soccer Center. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Department of Social Services 2. The Department of Social Services has received additional State revenue for the Work First Block Grant totaling $192,654. The funds will subsidize day care services for Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Cooperative Extension 3. Cooperative Extension has received additional revenue of $150 from the NC Agriculture Foundation, Inc. and $510 from additional class fees, for a total of$660. The funds will be used to help offset honorariums for speakers at this years PLANT @ Breeze training classes and the cost of facilities rentals. (See Attachment 1, column 3) 2 Emergency Services 4. Orange County Emergency Services has received notification of the receipt of Federal Emergency Management Agency (FEMA) Assistance for Firefighters Grant funds totaling $83,235. The approved grant project costs totals $104,044, with- $83,235 coming from the Federal funds and the local share of 20%, or $20-,809, coming from Orange County. There are sufficient funds within the FY 2012-13 -Emergency Services budget to cover the County's share. The grant will allow the County to purchase advanced equipment that will keep first responders safe while transporting patients. The County plans to purchase eight (8) "power lift" stretchers, which have battery-powered hydraulic lifts that raise and lower patients with the touch of a button. The new equipment is expected to reduce repetitive lift injuries and worker's compensation claims. This budget amendment provides for the receipt of the $83,235 in Federal funds and establishes the following Grant Project Ordinance: (See Attachment 1, column 4) FEMA Assistance to Firefighters Grant: (Project#71053) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised FEMA Grant Funds $0 $83,235 $83,235 Total Grant Project Funding $0 $83,235 $83,235 A ppropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Equipment $0 $83,235 $83,235 Total Costs $0 $83,235 $83,235 Board of Elections 5. The Orange County Board of Elections held a Town of Carrboro Special Election on March 19, 2013 to fill a vacant seat on the Carrboro Board of Aldermen. Early voting began on February 28, 2013 and ended on March 16, 2013 at the Orange County Board of Elections office only. There were 8 precincts opened on March 19th for the Town of Carrboro voters. This budget amendment provides for the receipt of reimbursement funds of $11,423 from the Town for the cost of this Special Election. (See Attachment 1, column 5) FINANCIAL IMPACT: Financial impacts are included in the background information above. 3 RECOMMENDATION(S). The Manager recommends the Board approve budget amendments and a grant project ordinance for fiscal year 2012-13. Attachment 1. Orange County Proposed 2012.13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows: L� i #5 Board of Efsdlons #2 Sordid Santee #4 Emergency See4ma receipt of at DEVR 15mlpt of #3 Cooperative receipt of Federal ralmouraemera funds of receipt of 5192,664 for adrAUOnd RsmeaUon on 6601 of Ferment A $71,423 from the Town Encumbrance Budget as Amended $6,38n for revenue Work Block Grant scroll"'I$680 which Manerfement Apanry or Cerrboro fa the coat Budget as Amended Original Budget revenue,vaYd,wip Carry Forwards Through BOA#8 556,383)for esaeonal VAR help offset coat a (FEtr1AJ grant funds or or providing a Town m Through BOA#40 provide day m e OW and mucl.. services for Orange hmlmles news and fight b 5 er purchase Ction to a v auppUes needs, radlltiea rm4ala elpt t ba0ift Sir"&&. Elaset a to he a Ws County residents. hydradlc lift saetchms. east on the Towne Board of Alderman General Fund Revenue Property Taxes $ 136 928,193 $ $ 136,928,193 $ S $ $ $ ; 136,928,193 Sales Taxes $ 15,742,304 $ $ J5,742,304 $ ; ; S # ; 15,742,304 License and Permits $ 313,000 $ $ 313,000 # Intergovernmental $ 13 595,810 $ # 19,466,364 S # 192,654 ; S ; 11,423 $ 19,670,449 Charges for Service $ 9,292,257 $ $ 9,376,735 $ 6,383 $ $ 660 $ $ $ 9,383,770 Investment Earnings $ 105,000 $ 105,000 $ $ $ $ - i # 105,000 Misceilanecus # 798344 $ 896,912 $ 896912 Transfers from Other Funds 3 1,040,000 $ 1,087,700 $ 1,087,70 Fund Balance S 2187,872 S 781,830 $ 0,206688 $ 8,206,688 Tots/General Fund Revenues $ 180,002,778 $ 781,630 $ 19212 895 $ 6,393 ; 192,654 ; 680 # $ 11,423 $ 192,334,016 Expenditures Governing&Management $ 15,339,623 1 It 231,691 $ 15,617,133 $ $ $ ; $ # 15,617,133 General Services # 17,910,408 $ 120,317 $ 48142,778 - ; $ ; $ 11,423 $ 18 454,201 Community&Environment # 51851,987 $ 67,971 $ 6,988,7 4 $ 6,383 $ $ $ - $ - ; 5,975177 Human Services $ 30,711,556 $ 160,216 $ 35,899 780 $ $ 192,654 $ 660 $ # ; 36,093,094 Public Safety $ 20 121,532 $ 201,435 $ 20,588 169 $ ; $ $ $ $ 20,588,169 Culture&Recreation $ 2,332,405 $ $ 2,397,282 $ $ $ S $ i 2367282 Educatlon $ 82,300,134 $ $2,300,134 # ; $ # S $ 82,300,134 Transfers Out $ 6,435,131 # 11,238,828 S 11,238,826 Tots Genera and Appropriation $ 180,002 776 S 781,630 S 192,122,896 $ 6,383 $ 192,654 $ 660 S $ 11,4?3 $ 192,334,016 $ $ $ ; $ ; # 1 Attachment 1. Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows. #5 Board of Eladlom 02 Social Sandca #4 Emergency Senices Motto(of #1 DEAPR receipt of rapt ofitg2,854 for #3 Cooperative receipt of Federal reimbursament funds of additional Recreation Work First 192,Grant Extenslon receipt of Emergency $11.423 1rom the Town Encumbrance Budget as Amended Olvleion fee revenue Original Budget revdrukWitchvAN edd8onel$660Which MansgamardAaerrcy ofCanboroforttacroet Budget as Amended Carry Forwards Through BOA#H {$8,383}(or ea- al prgvfde day care vd8 help offset cost of (FEMA)grant funds or al providing a Town d Through staff ands heads, e-to"for Orange honorariums and $83,235 to purchase Carcboro Special 9h BDA#14 supplies needs. County reelouse. facStks raiders eight be tery p-warl Burden to tdt a vacard hydraulic lift strefcham. seal on the Town's Board 0 Aidermar ' Grant Project Fund Revenues Into ovemmeital Charges for Services $ 176'584 ; 437,711 $ 83,235 ; 24,000 95 044 $ 520,046 Transfer from General Fund $ 71,214 S $ 05,000 Miscellaneous ; 71,214 $ ; 8 044 ; 71,214 Transfer from Other Fund6 ; $ 61000 Appro dated Fund Balance ; - $ 30 595 ; 30,595 ; - 7ofai averruas ; 270,798 ;_____30,595 $ 640,520 ; ; 30,595 $ 83 236 ; - S 723,756 Ex endikurea NCACC Fart I ee Wellness Grant ; Electric Vehicle Cha hi Stafions $ 20,955 $ 20,966 $ Goveming and Mena ement S 20,955 20066 ; 20,956 NPOES Grant Mult eat 20 055 NC Tomorrow COBG Multi-ear $ _ 3 60,525 - $ 60 525 Jordan Lake Watershed Nutdenk Grani 13,750 $ Growing New Farmers Grant S S 13,750 Community and Environment • ; 74.275 $ Child Care Health-Smart Start S 63,568 $ 64,996 $ - ;'-74.275 Scattered Sifa Housln Grani $ $ 64,996 Carcboro Orowin Health Kids Grant Healthy Carolinians $ $ Health&Wellness Trust Grant $ $ Senior CBfzen Heafth Promotion ellness S 98,604 $ 9,640 $ 186,744 $ Dental Health $ S 185,244 Intensive Home Vishin $ $ Human RI hts&Relatlons HUD Grant $ $ Senior Citizen Health Promotion Mulii-Yr $ $ . SenlorNet Pro ram Multi-Year $ Enhanced Child Services Coord•SS $ $ Diabetes Education program Multi-Year $ $ Specksit y Crops Grani E480680 Local Food Inthatives Grent Reducin Health Dis arities Grani ultf-Yr $ 78,996 $ 67,767 Emer enc Solutions Grant Pro ram $ 162,673 FY 2009 Remove Acf HPRP Human Services ; 241 108 9640 ; 48p 680 criminal Justice Partnershi Pro ram $ 29 610 - $ $ 29 610 - $ 29 610 Hazard Mitigation Generator project $ $ ' Buffer Zone Protection Pro ram $ 800 MHz Communications Transi8on $ $ Secure Our Schools-OCS Grant $ Citizen Corps Council Grant $ $ COPS 2000 Tachnolo Pro rem $ _ $ COPS 2009 Technology Program S $$ EM performance Grant 2010 Homeland Securit Grant-ES $ 35 000 $ 35,000 2011 Homeland Secudf Grant•ES $ $ Justice Assistance Act JAG program $ $ FEMA Assistance to FIrelffthlers Grant Public Safef- 29810 64 610 ; S 83'23' $ 83 235 S - 83 235 $ 147 845 Tote!Expen S ditures $ 270,798 $ 30,595 S "D-520 ; - ; _ $ _ ; 83,235' $ - $ 723 755 i I I I i 2 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2012-13 Paul Laughton: $24,597 to cover remaining General Fund Budget Summary costs of Pay and Class Study allocation;$49,327 to cover Original General Fund Budget $180,002,.776 2nd Primary Election costs (BOA#1);$25,500 to cover Additional Revenue Received Through Sheriff Office vehicle Budget Amendment#10 (May 21, 2013) purchase(BOA#1); Grant Funds $363,090 $904,367 to resolve matter Non Grant Funds $5,949,334 with NC 911-Board regarding past use of E911 Funds(BOA General Fund-Fund Balance for Anticipated #2-A);$104,397 to help with Appropriations i.e. Encumbrances $781,630 purchase of OSSI-CAD General Fund-Fund Balance Appropriated to System(BOA#2-B);$43,310 to cover additional hours and Cover Anticipated and Unanticipated days of early voting period Expenditures $5,237,186 (BOA#3);$380,000 to establish a Historic Rogers Total Amended General Fund Budget $192,334,016 g Road Community Center Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B); Fund Budget $12,331,2401 $40,000 for an increased % Change in 2012-13 Approved General Fund allocation $Pretrial Services (BOA#4);$50,000 for a Budget 6.85% Needs Assessment for the VIPER system(BOA#4); Authorized Full Time Equivalent Positions $19,350 for carry forward budgeted funds from FY 11- Original Approved General Fund Fula Time 12(BOA#4),$10,000 to Equivalent Positions 801.425 establish the Community OriOriginal Approved Other Funds Full Time Giving Fund , Orange 9 Pp County;$150,000 for Equivalent Positions 86.750 construction of Rogers Road Position Reductions during Mid-Year 3.000) Community Center(BOA#4); Additional Positions Approved Mid-Year 3.500 $75,261 to upgrade AV pP equipment at SHSC(BOA#4- Total Approve Full-Time-Equivalent B);$147,000 to hire 2 new Positions for Fiscal Year 2012-13 888,675 staff in Emergency Services (BOA#4-C);$100,000 to Paul Laughton: establish a Community Loan 3.0 FTE Time-limited Fund for water/sewer Grant positions within the connections(BOA#4-D); DSS Homelessness Grant $3,000,000 for OPEB funding (BOA#4-E);$25,000 to Paul Laughton: support the Health .50 FTE Medical Office DeparbnenYs Nicotine Assistant position approved Replacement Therapy pilot on 1/24/13 as part of a project(BOA#7);$89,077 to reclassifying and reallocation purchase 27 portable radios of epsting budgeted funds (BOA#8-A) within the Health Dept;3.0 FTE Time-limited positions in