HomeMy WebLinkAboutAgenda - 05-21-2013 - 5d 1
ORD-2013-017
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 21, 2013
Action Agenda
Item No. 5-d
SUBJECT: Fiscal Year 2012-13 Budget Amendment#10
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget amendments and a grant project ordinance for fiscal year 2012-
13.
BACKGROUND:
Department of Environment, Agriculture, Parks and Recreation (DEAPR)
1. DEAPR has received an additional $6,383 in revenues from charges and fees. Staff
will use Athletics and Recreation fees, totaling $5,383, for Recreation seasonal staff
coverage. The remaining $1,000, from Athletic rentals, will fund restroom supplies at
Eurosport Soccer Center. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, column 1)
Department of Social Services
2. The Department of Social Services has received additional State revenue for the
Work First Block Grant totaling $192,654. The funds will subsidize day care services
for Orange County residents. This budget amendment provides for the receipt of
these additional funds. (See Attachment 1, column 2)
Cooperative Extension
3. Cooperative Extension has received additional revenue of $150 from the NC
Agriculture Foundation, Inc. and $510 from additional class fees, for a total of $660.
The funds will be used to help offset honorariums for speakers at this year's PLANT
@ Breeze training classes and the cost of facilities rentals. (See Attachment 1,
column 3)
2
Emergency Services
4. Orange County Emergency Services has received notification of the receipt of
Federal Emergency Management Agency (FEMA) Assistance for Firefighters Grant
funds totaling $83,235. The approved grant project costs totals $104,044, with
$83,235 coming from the Federal funds and the local share of 20%, or $20,809,
coming from Orange County. There are sufficient funds within the FY 2012-13
Emergency Services budget to cover the County's share. The grant will allow the
County to purchase advanced equipment that will keep first responders safe while
transporting patients. The County plans to purchase eight (8) "power lift" stretchers,
which have battery-powered hydraulic lifts that raise and lower patients with the touch
of a button. The new equipment is expected to reduce repetitive lift injuries and
worker's compensation claims. This budget amendment provides for the receipt of
the $83,235 in Federal funds and establishes the following Grant Project Ordinance:
(See Attachment 1, column 4)
FEMA Assistance to Firefighters Grant: (Project#71053)
Revenues for this project:
FY 2012-13 FY 2012-13 FY 2012-13
Current Budget Amendment Revised
FEMA Grant Funds $0 $83,235 $83,235
Total Grant Project Funding $0 $83,235 $83,235
A ppropriated for this project:
FY 2012-13 FY 2012-13 FY 2012-13
Current Budget Amendment Revised
Equipment $0 $83,235 $83,235
Total Costs $0 $83,235 $83,235
Board of Elections
5. The Orange County Board of Elections held a Town of Carrboro Special Election on
March 19, 2013 to fill a vacant seat on the Carrboro Board of Aldermen. Early voting
began on February 28, 2013 and ended on March 16, 2013 at the Orange County
Board of Elections office only. There were 8 precincts opened on March 19th for the
Town of Carrboro voters. This budget amendment provides for the receipt of
reimbursement funds of $11,423 from the Town for the cost of this Special Election.
(See Attachment 1, column 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
3
RECOMMENDATION(S): The Manager recommends the Board approve budget amendments
and a grant project ordinance for fiscal year 2012-13.
Attachment 1. Orange County Proposed 2012 -13 Budget Amendment
The 2012 -13 Orange County Budget Ordinance is amended as follows:
General Fund
Revenue
Property Taxes
$ 136,928,193
$
$ 136,928,193
$
$
$
#5 Board of Elections
$
$ 136,928,193
Sales Taxes
$ 15,742,304
$
#2 Social Service
$
#4 Emergency Services
receipt of
$
$
$ 15,742,304
License and Permits
#1 DEAPR receipt of
re
receipt of $192,654 for
#3 Cooperative
e
receipt of Federal
reimbursement funds of
$
$
$
$ 313,000
additional Recreation
Work First Block Grant
Extension receipt f
ft o
Emergency
$11,423 fi om the Town
$ 192,654
Original Budget
Encumbrance
Budget as Amended
Division fee revenue
revenue, which will
additional $660 which
Management Agency
of Carrboro for the cost
Budget as Amended
$
Carry
Car Forwards
Through BOA #9
g
($6,383) for seasonal
Provide day care
will help offset cost of
(FEMA) grant funds of
of providing a Town of
Through BOA #10
g
$
$
$
staff and department
P
services for Orange
sCounty
honorariums and
$83,235 to purchase
purc
Carrboro Special
$ 896,912
$
$
supplies needs.
residents.
facilities rentals
eight battery-powered
hydraulic lift stretchers
Election to RII a vacant
a va
seat on the Town's
$ 1,040,000
$ 1,087,700
Board of Adermen
Fund Balance
General Fund
Revenue
Property Taxes
$ 136,928,193
$
$ 136,928,193
$
$
$
$
$
$ 136,928,193
Sales Taxes
$ 15,742,304
$
$ 15,742,304
$
$
$
$
$
$ 15,742,304
License and Permits
$ 313,000
$
$ 313,000
$
$
$
$
$
$ 313,000
Intergovernmental
$ 13,595,810
$
$ 19,466,364
$
$ 192,654
$
$
$ 11,423
$ 19,670,441
Charges for Service
$ 9,292,257
$
$ 9,376,735
$ 6,383
$
$ 660
$
$
$ 9,383,778
Investment Earnings
$ 105,000
$
$ 105,000
$
$
$
$
$
$ 105,000
Miscellaneous
$ 798,340
$ 896,912
$
$
$
$
$
$ 896,912
Transfers from Other Funds
$ 1,040,000
$ 1,087,700
$ 1,087,700
Fund Balance
$ 2,187,872
$ 781,630
$ 8,206,688
$ 6,383
$ 192,654
$ 660
$
$ 11,423
$ 8,206,688
Total General Fund Revenues
$ 180,002,776
$ 781,630
$ 192,122,896
$ 6,383
$ 192,654
$ 660
$
$ 11,423
$ 192,334,016
Expenditures
Governing & Management
$ 15,339,623
$ 231,691
$ 15,617,133
$
$
$
$
$
$ 15,617,133
General Services
$ 17,910,408
$ 120,317
$ 18,142,778
$
$
$
$
$ 11,423
$ 18,154,201
Community & Environment
$ 5,851,987
$ 67,971
$ 5,968,794
$ 6,383
$
$
$
$
$ 5,975,177
Human Services
$ 30,711,556
$ 160,216
$ 35,899,780
$
$ 192,654
$ 660
$
$
$ 36,093,094
Public Safety
$ 20,121,532
$ 201,435
$ 20,588,169
$
$
$
$
$
$ 20,588,169
Culture & Recreation
$ 2,332,405
$
$ 2,367,282
$
$
$
$
$
$ 2,367,282
Education
$ 82,300,134
$ 82,300,134
$
$
$
$
$
$ 82,300,134
Transfers Out
$ 5,435,131
$ 11,238,826
$ 11,238,826
Total General Fund Appropriation
$ 180,002,776
$ 781,630
$ 192,122,896
$ 6,383
$ 192,654
$ 660
$
$ 11,423
$ 192,334,016
$ $ $ $ $ $ $ $ $
Attachment 1. Orange County Proposed 2012 -13 Budget Amendment
The 2012 -13 Orange County Budget Ordinance is amended as follows:
Grant Project Fund
Revenues
Intergovernmental
$ 175,584
$ 437,711
#5 Board of Elections
$ 520,946
Charges for Services
$ 24,000
$ 20,955
#2 Social Service
#4 Emergency Services
receipt of
$ 95,000
Transfer from General Fund
#1 DEAPR receipt of
re
receipt of $192,654 for
#3 Cooperative
e
receipt of Federal
reimbursement funds of
$ -
$ -
$ -
$ 71,214
additional Recreation
Work First Block Grant
Extension receipt f
rt o
Emergency
$11,423 fi om the Town
Original Budget
Encumbrance
Budget as Amended
Division fee revenue
revenue, which will
additional $660 which
Management Agency
of Carrboro for the cost
Budget as Amended
Carry
Car Forwards
Through BOA #9
g
($6,383) for seasonal
Provide day care
will help offset cost of
(FEMA) grant funds of
of providing a Town of
Through BOA #10
g
staff and department
P
services for Orange
sCounty
honorariums and
$83,235 to purchase
purc
Carrboro Special
$ 640,520
$ -
$ -
supplies needs.
residents.
facilities rentals
eight battery-powered
Election to RII a vacant
a va
$ -
$ -
$ 74,275
$ -
$ -
$ -
$ -
hydraulic lift stretchers
seat on the Town's
Child Care Health - Smart Start
$ 63,588
$ 64,996
Board of Adermen
$ 64,996
Grant Project Fund
Revenues
Intergovernmental
$ 175,584
$ 437,711
$ 83,235
$ 520,946
Charges for Services
$ 24,000
$ 20,955
$ 95,000
$ 95,000
Transfer from General Fund
$ 71,214
$ 20,955
$ 71,214
$ -
$ -
$ -
$ -
$ -
$ 71,214
Miscellaneous
$
$ -
$ 6,000
$ 6,000
Transfer from Other Funds
$
$ -
$
$
Appropriated Fund Balance
$ -
$ 30,595
$ 30,595
$ 30,595
Total Revenues
$ 270,798
$ 30,595
$ 640,520
$ -
$ -
$ -
$ 83,235
$ -
$ 723,755
Expenditures
NCACC Employee Wellness Grant
$
$
Electric Vehicle Charging Stations
$ 20,955
$ 20,955
$ 20,955
Governing and Management
$ -
$ 20,955
$ 20,955
$ -
$ -
$ -
$ -
$ -
$ 20,955
NPDES Grant (Multi-year)
$ -
$ 60,525
$ 60,525
NC Tomorrow CDBG (Multi -year)
$ -
$
$
Jordan Lake Watershed Nutrient Grant
$ -
$ 13,750
$ 13,750
Growing New Farmers Grant
$
$
Community and Environment
$ -
$ -
$ 74,275
$ -
$ -
$ -
$ -
$ -
$ 74,275
Child Care Health - Smart Start
$ 63,588
$ 64,996
$ 64,996
Scattered Site Housing Grant
$
$
Carrboro Growing Healthy Kids Grant
$
$
Healthy Carolinians
$
$
Health & Wellness Trust Grant
$
$
Senior Citizen Health Promotion(Wellness)
$ 98,604
$ 9,640
$ 185,244
$ 185,244
Dental Health - Smart Start
$
$
Intensive Home Visiting
$
$
Human Rights & Relations HUD Grant
$
$
Senior Citizen Health Promotion (Multi -Yr)
$
$
SeniorNet Program (Multi -Year)
$
$
Enhanced Child Services Coord -SS
$
$
Diabetes Education Program (Multi -Year)
$
$
Specialty Crops Grant
$
$
Local Food Initiatives Grant
$
$
Reducing Health Disparities Grant (Multi -Yr)
$ 78,996
$ 67,767
$ 67,767
Emergency Solutions Grant Program
$ 162,673
$ 162,673
FY 2009 Recovery Act HPRP
$
$
Human Services
$ 241,188
$ 9,640
$ 480,680
$ -
$ -
$ -
$ -
$ -
$ 480,680
Criminal Justice Partnership Program
$ 29,610
$ 29,610
$ 29,610
Hazard Mitigation Generator Project
$
$
Buffer Zone Protection Program
$
$
800 MHz Communications Transition
$
$
Secure Our Schools - OCS Grant
$
$
Citizen Corps Council Grant
$
$
COPS 2008 Technology Program
$
$
COPS 2009 Technology Program
$
$
EM Performance Grant
$ 35,000
$ 35,000
2010 Homeland Security Grant- ES
$
$
2011 Homeland Security Grant- ES
$
$
Justice Assistance Act (JAG) Program
$
$
FEMA Assistance to Firefighters Grant
$
$ 83,235
$ 83,235
Public Safety
$ 29,610
1 $ -
$ 64,610
$ -
$ -
$ -
$ 83,235
$ -
$ 147 845
Total Expenditures
$ 270,798
$ 30,595
$ 640,520
$ -
$ -
$ -
$ 83,235
$ -
$ 723,755
Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2012-13
Paul Laughton:
$24,597 to cover remaining
General Fund Budget Summary costs of Pay and Class Study
allocation; $49,327 to cover
Original General Fund Budget $180,002,776 2nd Primary Election costs
(BOA#1); $25,500 to cover
Additional Revenue Received Through Sheriff Office vehicle
Budget Amendment#10 (May 21, 2013) purchase(BOA#1);
Grant Funds $363,090 $904,367 to resolve matter
Non Grant Funds $5,949,334 with NC 911 Board regarding
past use of E911 Funds(BOA
General Fund - Fund Balance for Anticipated #2-A); $104,397 to help with
Appropriations (i.e. Encumbrances) $781,630 purchase of OSSI-CAD
General Fund - Fund Balance Appropriated to system(BOA#2-B);$43,310
to cover additional hours and
Cover Anticipated and Unanticipated days of early voting period
Expenditures $5,237,186 (BOA#3); $380,000 to
establish a Historic Rogers
Total Amended General Fund Budget $192,334,016 Road Community Center
Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B);
Fund Budget $12,331,240 $40,000 for an increased
% Change in 2012-13 Approved General Fund allocation to Pretrial Services
Budget 6.85% Needs n
ds Assessmentt for the
VIPER system (BOA#4);
Authorized Full Time Equivalent Positions $19,350 for carry forward
budgeted funds from FY 11-
Original Approved General Fund Full Time 12(BOA#4),$10,000 to
Equivalent Positions 801.425 establish the Community
Original Approved Other Funds Full Time Cuing Fund Orange
ty; $150,,000 for
Equivalent Positions 86.750 construction of Rogers Road
Position Reductions during Mid-Year (a .� � � � Community Center(BOA#4);
Additional Positions Approved Mid-Year 3.500 $75,261 to upgrade AV
equipment at SHSC(BOA#4-
Total Approved Full-Time-Equivalent B); $147,000 to hire 2 new
Positions for Fiscal Year 2012-13 888,675 staff in Emergency Services
(BOA#4-C); $100,000 to
Paul Laughton: establish a Community Loan
3.0 FTE Time-limited Fund for water/sewer
Grant positions within the connections(BOA#4-D);
DSS Homelessness Grant $3,000,000 for OPEB funding
(BOA#4-E); $25,000 to
Paul Laughton: support the Health
.50 FTE Medical Office Department's Nicotine
Assistant position approved Replacement Therapy pilot
on 1/24/13 as part of a project(BOA#7); $89,077 to
reclassifying and reallocation purchase 27 portable radios
of existing budgeted funds (BOA#8-A)
within the Health Dept; 3.0
FTE Time-limited positions in