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HomeMy WebLinkAboutORD-1999-006 Budget Ordinance Amendment #8 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. g C ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 SUBJECT: Budget Ordinance Amendment#8 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Budget Amendment Donna Dean TELEPHONE NUMBERS: --ext. 2151 COPS in Schools Grant Project Ordinance Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To approve proposed budget ordinance amendment and grant project ordinance. BACKGROUND: Health Department 1. The Environmental Health section of the Department of Health has received an additional allocation from the State based on the compliance rate with the mandated inspections of food and lodging establishments. The budget amendment on page 5, column# 1 of this abstract budgets the additional $2,243 in revenue and appropriates the expenditures. Library 2. The Orange County Library has been notified by the State that additional State Aid is being allocated to the Library. The additional funds, totaling $17,295 are being used to update computer equipment at the Carrboro Branch Library and purchase additional computer equipment for the Orange County Library in Hillsborough. Total amount of State Aid, with this budget amendment, is $143,036. There is no local match required. (See column 2, on page 5) 3. The Orange County Friends of the Library recently donated $5,000 to the Orange County Library. The Friends designated this donation for the purchase of books. This amendment increases the current book budget to $128,316 for the Library. (see column 3, page 5) Department of Social Services 4. The Department of Social Services has received additional donations for foster care that were not anticipated at the time the 1998-99 budget was approved. These funds are used to provide Christmas for children in foster care and to send these children to summer camp. This amendment increases the 1998-99 original budget of$10,000 by $11,500, bringing the new total to $21,500 for these activities. (see page 5, column# 4) 5. The Department of Social Services has received additional Crisis Intervention and Energy Administration funds through a reallocation from the State. These funds are used to pay heating and air conditioning bills for individuals who qualify for assistance. The current budget for these two programs is $71,889. This amendment increases the current budget by $85,078, bringing the new total to $156,967. There is no County match required. (See column # 5, page 5) 6. The Department of Social Services requests to expend approximately $95,000 in lapsed salary for the current fiscal year. The purpose of this request is to renovate the public waiting room and to provide additional workspace for staff and computers. Specific areas to be addressed include replacing tom carpet with tile, replacing the reception area counter, and providing additional space for workstations and the State computer network system. The transfer will not require additional County funds. Expending the funds will enable the Department to receive federal reimbursement for about 30 percent of the project. Department on Aging 7. The Wellness program is partially funded with fees from class participants. These fees are used to pay class instructors. This year, the revenues generated from these classes will exceed the budgeted amount by around $14,000. The majority of this revenue is needed to support additional class expenses. The receipt of these funds and associated expenditures are shown on page 5, column# 7 of this abstract. 8. The North Carolina General Assembly has approved new general purpose funding for 151 senior centers throughout the State. Orange County has received funds totaling $52,980 ($13,245 for each of the four senior centers located in the County). County match of$4,416 is currently available in this department's 1998-99 budget. Specifically, the funds will be used to upgrade equipment, furnishings, and program space and contract for special program staff. The attached budget amendment accepts these additional funds and appropriates the additional expenses. (see page 5, column# 8) 9. The Community Based Services Division of the Department on Aging provides classes at its four senior centers throughout the County. Fees collected from class participants cover the cost of the classes. This year, the revenues generated from the classes will exceed the budgeted amount by about $6,000. The revenue supports additional class expenses. The receipt of these funds and associated expenditures are shown on page 5, column# 9 of this abstract. Sheriff's Department 10. Members of this department have provided security at various special events at the University of North Carolina (UNQ during the fiscal year. The County has paid these officers through its payroll system, and in turn, has been reimbursed by UNC. The total amount received by the County is estimated to be $5,000. This amendment will budget for the receipt of these funds. (see Page 5, column # 10) 11. The Sheriff's Department was recently notified of the receipt of a federal COPS in Schools grant from the Department of Justice. This three-year grant totals $483,268 and is designated for school resource officers. The required County match is 25% or $120,817 over the three year period. Matching funds for fiscal year 1998-99 will be transferred from the Sheriff's Department lapsed salaries into the Grant Project Fund. This amendment accepts the grant, transfers the required match from the General Fund to the Grant Projects Fund, and authorizes four new permanent full time equivalent Deputy I positions, effective April 1, 1999, for this function. The attached COPS in Schools Grant Project Ordinance provides for the receipt of this grant. 12. During the year, the Sheriff's department purchased weapons using money received from drug tax forfeitures. This amendment appropriates the $16,000 for this purpose. (see page.5, column # 12) Non-Departmental 13.The 1998-99 approved budget included, in the Miscellaneous Function, an allocation totaling $227,022 for the employee career growth and performance awards. This amendment allocates these funds to functions within the General Fund for awards given throughout the fiscal year. (see page 5, column# 13) 14. The Orange County Rape Crisis Center has received a Victims of Crimes Act (VOCA) grant for the current fiscal year. The pass-through grant totals $55,047. (see page 6, column# 14) 15.This amendment provides for the receipt of receipt of additional state Community Based Alternatives (CBA) funds for Juvenile Mediation Program. These pass-through funds total $10,000 (see page 6, column 15) 16. On June 15, the County Engineer updated the Board regarding Shearon Harris consulting cost expenditures and projections. For the current fiscal year, it is estimated that a total of $54,300 will be needed to cover the expenses. Durham County and the Towns of Chapel Hill and Caffboro have pledged $12,000 in financial assistance for this cause. On February 16, the Board approved an appropriation from the Contingency account ($19,500) and accepted $5,000 from the Town of Chapel Hill to cover the bills received to that point. Therefore, it is necessary for the Board to approve an additional appropriation from the Contingency account in the amount of$22,800. This amendment transfers $22,800 from the Contingency account, within the Miscellaneous function, and budgets an additional contribution from Durham, Chapel Hill and Carrboro totaling $7,000 (see page 6, column# 16) Efland Sewer Operating Fund 17.This year, revenues received in the Efland Sewer Operating Fund have been higher than originally budgeted. Unbudgeted sewer charges total about $13,000. This budget amendment is necessary to allow for expenditures related to the provision of this service. (see page 6, column #17) 4 FINANCIAL IMPACT: Action on this agenda item will amend the County's annual budget ordinance and establish one grant project ordinance. The grant project ordinance will be administered through the County's Special Revenue Fund. RECOMMENDATION(S): The Manager recommends that the Board of County C9mmissioners approve the attached budget amendment and grant project ordinance and authorize four new COPS in Schools full-time equivalent permanent positions effective April 1, 1999. range County roposed 198-99 Budget Amendment he 1998-99 Orange County Bud et Ordinance is amended as allows: BNrI etAmm&xen1#8(6121199) #12 #5 Receipt of #7 Additional Appropriate P #11 Receipt #13 #1 Receipt of #3 Receipt of #4 Additional #10 Overtime drug tax Budget As additional Crisis fees received #8 Receipt of #9 Additional of COPS in b Allocation of additional #2 Additional donations from foster care funds received forfeiture funds Amended Environmental State Aid for the Friends of donations Intervention for the additional State fees collected by the Sheriffs Schools Grant for the career growth Through BOA and Energy Wellness funding for for senior (see attached and Health State the Library the Orange received by Department purchase of #7 program State program m Senior Centers center classes grant project perfonnancc funds County Library DSS from UNC weapons for funds Aging ordinance) awards the Sheriffs Department eneral Fund evenue roperty Taxes $ 60,684,571 $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ $ ties Taxes $ 12,679,650 $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ icense and Permits $ 801,106 $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ ter ovemmental $ 11,089,408 $ 2,243 $ 17,295 $ - $ - $ 85,878 $ - $ 52,980 $ - $ - $ - $ - $ ar es for Service $ 4,398,662 $ - $ - $ - I$ - $ - $ 14,000 $ - $ 6,000 $ 5,000 $ - $ 16,000 $ vestment Earnings $ 11000,000 iscellaneous $ 250,835 $ 5,000 $ 11,500 ransfers from Other Funds $ 550,000 nd Balance $ 1,907,534 otal $ 93,361,766 $ 2,243 $ 17,295 Y 5,000 $ 11,5001$ 85,878 Y 14,000 $ 52,980 $ 6,000 $ 5,000 $ $ 16,0(K1 $ x enditures ommunity Maintenance $ 1,047,938 $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ $ 4,944 eneral Administration $ 3,484,979 $ - $ $ - $ - $ $ - $ $ - $ $ - $ $ 19,462 ax and Records $ 2,280,755 $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 17,457 ommunity Planning $ 1,787,392 $ - $ $ - $ - $ $ - $ $ - $ - $ - $ $ 12,743 uman Services $ 21,463,941 $ 2,243 $ 17,295 $ 5,000 $ 11,500 $ 85,878 $ 14,000 $ 52,980 $ 6,000 $ $ - $ $ 100,929 ublic Safety $ 8,583,029 $ - $ - $ - $ - $ - $ - $ - $ - $ 5,000 $ (10,068) $ 16,000 $ 55,071 ublic Works $ 3,443,424 $ - $ - $ - $ - $ - $ - $ $ $ $ - $ $ 16,416 ducatiou $ 32,372,172 $ f f $ f f f Y 8 8 $ $ on Departmental: Outside Agencies $ 1,488,061 $ $ $ $ $ f $ $ Y $ $ $ Miscellaneous $ 971,307 $ f $ $ $ f $ $ $ $ $ $ (227,022) Debt Service $ 10,430,921 $ $ $ $ $ $ 1$ $ 8 $ $ $ Transfers Out $ 6,007,847 IS f f f $ Is $ $ $ $ 10,068 $ $ otaI Gen Fund Appropriadoul $ 93,361,766 $ 2,243 1$ 17,295 1$ 5,0001$ 11,500 1$ 85,8781$ 14,0001$ 52,9801$ 6,0001.$ 51000 1$ - $ 16,0 $ ;)land Sewer Operating Fund levenue has res fof$crvices $ 48,000 f $ Y Y $ f f $ $ $ $ Y (ppropriatcd Fund Balance $ 13,000 f f $ f f $ $ $ $ $ $ $ total Efland Sewer Revenues Expenditures perattons Is 8 $ $ $ 8 8 $ $ Y Y $ g UI `range County roposed M-99 Budget Amendm he 1998-99 Orange County j #15 Receipt #16 #17 #14 Receipt ufadditional Contingency Budget As of VOCA pass- CBA funds for appropriation Additional fees received b Amended thru grant for Juvenile for Shearon y Through BOA Rape Crisis Mediation Harris E11and Sewer #8 Program consulting fees fund 'eneral Fund .evenue roperty Taxes $ - $ - $ - $ $ 60,684,571 lea Taxes $ - $ - $ - $ - $ 12,679,650 'cense and Permits $ - $ - $ - $ - $ 801,106 ter ovemmental $ 55,047 $ 10,000 $ 7,000 $ - $ 11,319,851 har es for Service $ - $ - $ - $ - $ 4,439,662 ivestment Earnings $ 11000,000 lisceUaneous $ 267,335 'ransfers from Other Funds $ S50,000 and Balance $ 1,907,534 'otal $ 55,047 S 10,000 $ 7,000 f $ 93,649,709 :x enditures ommunity Maintenance $ - $ - $ - $ $ 1,052,882 ieneral Administration $ - $ - $ - $ - $ 3,504,441 'ax and Records $ - $ - $ - $ - $ 2,298,212 '.ommunity Planning $ - $ - $ - $ - $ 1,800,135 luman Services $ - $ - $ - $ - $ 21,759,766 ublic Safety $ - $ - $ - $ - $ 8,649,032 ublic Works $ - $ - $ - $ - $ 3,459,840 Aucation $ - $ - S - $ $ 32,372,172 Ion Departmental: Outside Agencies $ 55,047 $ 10,000 $ $ 1,553,108 'Miscellaneous $ - $ - $ 71000 $ $ 751,285 Debt Service $ $ S - $ $ 10,430,921 Transfers Out Is S S S $ 6,017,915 otal Gen Fund Appropriationj$ 55,0471$ 10,000 S 7,0001$ S 93,649,709 eland Sewer Operating Fund ',evenue har es for Services $ S S S 13,000 $ 61,000 ,ppropriated Fund Balance $ i i S - $ 13,000 'otal Efland Sewer Revenues $ 74,000 'expenditures perat,ons S $ S S 13,000 $ 74,000 COPS in Schools Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the COPS in Schools Program as awarded to the Orange County Sheriffs Department by the US Department of Justice, Community Oriented Policing Services. This three year award is an initiative on the part of the US Department of Justice for locating officers in schools. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County are hereby directed to proceed with the grant project within the grant document,the rules and regulations of the US Department of Justice, Community Oriented Policing Services. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental(1998-00) $40,272 Intergovernmental(1999-00) $161,089 Intergovernmental(2000-01) $161,089 Intergovernmental(2001-02) $120,817 Total Intergovernmental $483,267 Section 4. Approximately seventy-five percent of the total cost of this project is funded by grant fiends. The required match for this grant is included in funds appropriated in the general fund to be transferred to this capital project. Future years'allocations are subject to Board of County Commissioners annual appropriations. Transfers from the General Fund(1998-99) $10,068 Transfer from the General Fund(1999-00) $40,272 Transfer from the General Fund (2000-01) $40,272 Transfer from the General Fund (2001-02) $30,205 Total General Fund Match $120,817 Section 5. The following amount is appropriated for this project over the three year period: Public Safety- COPS in Schools $604,085 Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. Positions authorized through this grant project ordinance include: 4.00 Full-Time Equivalent Positions-Deputy I* The actual classification of these positions depends on the final review of the Personnel Department. These positions are authorized through March 31, 2002. Section 10. This project ordinance is in effect until March 31,2002. Adopted this 21S` day of June 1999.