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Home My WebLink About2013-125 VB - Vision Point Media Inc for website enhancements $9,700 [Departmental Use Only] TITLE FY ORANGE COUNTY CONTRACT UNDER$10,000.00 NORTH CAROLINA THIS AGREEMENT,made and entered into this 1st day of April,2013, ("Effective Date")by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and VisionPoint Media Inc., dba VisionPoint Marketing(the"Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: See attached statement of work The term of this agreement rendered shall be from the date contract is fully signed to an estimated two weeks thereafter depending on a mutually agreed upon project schedule. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1, Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Nine Thousand Seven Hundred dollars, ($9700.00). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause, 3. Independent Contractor: The Provider shall operate as an independent Provider, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers'compensation purposes. The Provider understands that neither federal,nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: The Provider shall obtain, at its sole expense, all insurance needed to adequately insure itself during the performance of these services as required by the County's Risk Management Policy. Revised July 2010 l 5. Indemni : The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. 8. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 9. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement,effective as of the day first written above. ORANGE CO T PROVIDER By: By: Cou ty Mana r Title: �$$ _ 200 S. Cameron Vision Point Media Inc. P.O.Box 8181 2443 Lynn Road, Suite 108 Hillsborough,NC 27278 Raleigh,NC 27612 Aiinse�t beenapp as o echni 1 content. (3 p ent Director been pre audited in the manner required by the Local Government Budget and Fiscal Control Act. Office of the Finance Director This instrument has been approved as to form and legal sufficiency. O e of the County Attorney Revised July 2010 2 *visionpoini mameunq Chapel Hill Orange County Visitors Bureau Statement of Work I Website Enhancements March 6,2013 VisionPoint Marketing is a division of VisionPoint Media,Inc. VisionPoint Media,Inc.is certified by Carolinas Minority Supplier Development Councils,Inc.and WBENC as a minority and woman-owned business and historically underutilized business. Diane Kuehn,President&CEO I dkuehn@Visionpointmarketing.com 919.848.2018 x 106 —o Scope of Work — CO 0 0 Based on prior discussions,VisionPuint Marketing is pleased to offer the hdknmng Scope of Work to Chapel , Hill Orange County Visitors Bureau, VislonPnint will make the following changes bu the webaite. � 1, Develop landing pages for the Accommodations, Dining, Nightlife and Attractions pages under Plan a Visit. Dining and Nightlife will be split into two separate categories with their own links in the Plan aVinb navigation, Each landing pages will include body copy and slideshow of images that link to featured attractions. 2. The Print option on each page will be re-programmed to a printer friendly option, rather than printing the page mais. 3. Move the homepage navigation bar to the top of the page and lock it so that it remains visible as visitors scroll down the page. 4. Change the homepage header(which is currently a promo for the mini site)into a carousel.The rotating images/content will be new articles(with images)designated by the client and will also include a promo to the updated mini site. » See vwmwvimdphi|k/owm for anexample ofan image carousel with navigation above. 5. Add an"Experience"link in the navigation bar that will click through to the mini site.The new link will feature the same font that io currently used|n the mini site promo. S. Change the mini site into mverhca|collage of images similar to vmwvxwintednvacaMon.uonn. Users will be able to scroll vertically to see the different images and explore the options available in Chapel Hill and Orange County.There will also be an option on the left side of the page to filter the images/ content/||nkainbo the current categories from the mini site(Explore,Taste,Tune In, Unwind, Stay).All images will be the same size and there will not be additional static graphics on the page. Assumptions 1. All work will be done as one project to be completed as soon as possible based upon a mutually agreed upon project schedule. 2. Photography and/or illustrations are not included in the cost of this proposal.The client is responsible for providing all visual assets used in the design. O. Estimated completion date|o two weeks from approval uf visual design. 0u01ovisionPoint Media,Inc. 4 0 z T 0 Cost and Initiation z Fees for the proposed Scope of Work are as follows: z G) Landing Pages and Print Option(Items 1 and 2)...........................................$2,500.00 Everything Else(items 3,4,5 and 6)................................................................$9,200.00 Discount.......................................................................................................... ($2,000.00) TotalProject Cost.......................................................................................$9,700.00 Total Project Cost will be invoiced as follows.All invoices are due Net 30. • 1/2 upon initiation • 1/2 upon delivery of final site files Project Initiation Accepted and reed to by n a thorized executive: and to q,------ Signatur�, vr Date I VC Name&Title Chapel Hill Orange County Visitors Bureau 501 West Franklin Street Chapel Hill,NC 27512 ccopled ............. q Dia u Date: VislonPoint Media, Inc.d/b/a VisionPoInt Marketing 2443 Lynn Road,Suite 108 Raleigh,NC 27612 0 2013 Vision Point Media,Inc.