HomeMy WebLinkAbout1999 NS Contract for Archeological Survey of St. Mary's Road Corridor N . CAROLINA CSA TEL :919-715-2671 Apr 26 '99 15 :58
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PR(kWXT DESCUM TON AND CONTRACT
for
ARCIMEOLOGICAL UWESTIGATION OF THE SAINT MARY'S ROAD CORRIDOR
FUm&d bar a
National Park Servivo NnW and Plaudog Grw
CWAU c Co dy FaWrowunt attd Resontve Coumervatioat Departuncat
'l'his Project Description and Contract xv havia sgreod to by Ormtge County on behalf of its
Environment and Resource Cote DVgWWK het+ei B&r known as the Grantee;Dr.
Linda F. Stine, hareittafier knom as the Pd odo Itwot actor(PI);atci, the Division of Arebbives
and History, hcteinaftor known as dw Mvhim Dan of dw tJnage County Environment and
Resource C'onservimm Department, stusfl saw ss Ow LacA Coatditistor for the project. Dolores
A. l:Iall, Office of State Archwofogy, " sows as bite Ebbion's Project Specialist for the
project. The project wiff be conducted womft to Stb and Federal taws, standards and
procedures, and will be subject to the review, m pavuion, Mvim and fatal acceptance by the
Division. This project description ad cofct stud attachmals specify the services and goods
pnavided by the PI, standards to be followed, sad sav9,m trod gnarls pwvided by the(Grantee and
dw!Division.
SEC770N 1. PROJECT OBJECTIVES:
The objective of this project is to kwodkpft the woEt#Od4gic 1 properties within the Saint Mary's
Road Corridor as a part of the overan ot►1'oWw to deAkV a Prue vation Pram for the corridor.
The archaaotogical component covered by this contract will be tcceaanplishod by t#trce tasks:
1. A thorough background study of rho kwm arc 'ations of awdin
structures, historic doc nwaWy resomraw wid mo&M calagrspW Mum pertmning to the
project cm►irons.
2. Creation of an arc;;hacolo&A contest for rim Ssiat,hWs Road Corridor dtrough itogration
of the remits of an archaeoiogtcat site tits background inforculion
resulting Arm Task 1.
:3. Devek)pment of a research design Mid soopa ofworh fb.r flitrc=hateological studies in rite
Saint Mary's.Road Corridor. Thu wil servo an a cent of the Orange C unty
Prosavation Flan and direct titre ia+citaNN oaical iavasilak ions in ttto area.
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4 ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. ��..
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 4, 1999
SUBJECT: Contract for Archeological Survey of the St. Mary's Road Corridor
DEPARTMENT: Environment and Resource PUBLIC HEARING: (Y/N)
Conservation
ATTACHMENT(S): INFORMATION CONTACT:
Proposed Contract and Project Proposal Donald R. Belk,Land Use& Preservation Planner
TELEPHONE NUMBERS: --ext. 2594
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE: To approve a contract with L. F. Stine to conduct the archeological survey of the St.
Mary's Road Corridor.
BACKGROUND: In May, 1998, the BOCC accepted a $4,000 grant from the NC Division of Archives
and History to begin a preservation planning study of the St. Mary's Road Corridor.
The grant fiends will be matched by $6,000 in County funds and $2,000 in-kind
services. The first phase of the planning study will consist of a historic architectural
survey and an archeological survey of the Corridor.
In February, 1999, the BOCC approved a Request for Proposals for the archeological
survey, which was distributed to a list of qualified consultants certified by the State
Historic Preservation Office. Two proposals were received. After review and
discussion of the proposals at their March 24 meeting, the Historic Preservation
Commission selected Linda F. Stine, Ph.D., an archeologist from Julian, NC.
The attached contract will employ Dr. Stine to conduct a survey of the archeological
resources along the corridor. This survey, coupled with a historical architecture
survey to be performed by GAI Consultants, Inc., will be part of an eventual
Preservation Plan for the St. Mary's Road Corridor.
FINANCIAL IMPACT: None. Funding for the contract ($6,476) is provided by the aforementioned
grant and a cash match in the FY1998-99 Environment and Resource
Conservation Department budget.
RECOMMENDATION: Administration Recommendation, The Manager recommends approval of the
contract and recommends that the Board authorize the Manager to sign the
contract on behalf of Orange County.
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SECTION 2. SERVICES AND GOODS PROVIDED BY THE PI:
The PI will conduct the investigations in accordance with the objectives and work stages defined in
Section 1 (see also Appendix A. Project Abstract). All work will be consistent with the Secretary
of the Department of the Interior's standards and guidelines for archaeological projects. In
addition, the PI shall insure that any personnel employed for field or laboratory supervisors must
meet the professional qualifications criteria set forth by the National Park Service, Department of
the Interior, in 36 CFR Part 66 (Federal Register 42(19), 1977).
The PI shall prepare and submit reports to the Division in accordance with the following:
(1) Interim Report. On or before July 1, 1999, the PI shall prepare and submit to the Local
Coordinator and Division a brief-Interim -report on the grant activities to date. The report shall
note any significant results or findings of the project, specific problems encountered during the
work, recommendations or requests for any amendments to the terms of this agreement, and the
projected schedule for project completion if different from that defined by this agreement.
(2) Draft Final Report. On or before August 15, 1999, the PI shall prepare and submit to the
Local Coordinator and Division a complete double-spaced draft report summarizing the analyses
and results. The report shall include but not be limited to the following:
(a) Abstract: containing summary information on the objectives and results of the project.
(b) Introduction: including sponsorship of the project, the funding sources (with specific
reference to the U.S. Department of the Interior, the North Carolina Division of Archives
and History, and the Orange County Environment and Resource Conservation Department),
project personnel, and project objectives.
(c) Background: including a discussion of the background research conducted on the
archaeological and historical context of the project, as appropriate. This section should also
contain references to any professional or local consultations contributing to the background
research.
(d) Archaeological context development: including discussions of factors considered in
determining potential site locations and descriptions of pertinent prehistoric and historic
landscapes as well as associated themes, sites and landscape features.
(e) Field methods: including discussions of the reconnaissance survey methods, procedures
and results.
(f) Project results: including a research design for future archaeological investigation as well
as a regional context which can be used in determining the potential National Register
eligibility of as yet unrecorded archaeological resources.
(g) Conclusions evaluations, and recommendations: including a scope of work for future
archaeological survey and testing within the Saint 1\viary's Road Corridor.
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(h) Maps, charts and data tables: as necessary and appropriate. Detailed surveyed area
maps should be included in the report(e.g., U.S.G.S Topographic Map sections). However,
since the report may be distributed to the general public, detailed site locational maps should
not be included in the Final Project Report. The digital map of suspected and confirmed
archaeological site and landscape feature locations along the corridor should be submitted as
a separate product
[Note: All archaeological site references in the final report and data tables must employ official
State Archaeological Site number designations. Under this grant, the PI may obtain State,
Archaeological Site numbers for newly recorded sites prior to submission of site forms by sending
a detailed location map(e.g., U.S.G.S. Topographic Map)for each site to the Office of State
Archaeology. See also sections 2(4)and 4 below.]
(3) Final Report. Following submission of the draft final report by the P4 the Division shall have
20 days to review the report and communicate all necessary or recommended changes to the PI
prior to preparation of the final project report. On or before September 22, 1999, the PI shall
submit five copies of the final report to the Division, at least one of which must be unbound.
Three of the copies will be forwarded to the National Park Service by the Division.
[Note: The Final Project Report must be single-spaced and fully paginated.]
The Division retains all editorial, reproduction, publication, and distribution rights to the project
report. However, the Division shall not restrict the use of the project information by the Grantee
as long as any subsequent use of the report, documentation or results of the project include
appropriate recognition of the funding sources for the project. [See also Appendix C. -Appendix
for Sutigrant Agreements]
(4) Archaeological Site Forms: Upon completion of the project, the PI shall submit to the
Division copies of completed North Carolina Archaeological Site forms for each site recorded
during the project. In addition, the PI shall submit updates for previously recorded sites
investigated during the project Site forms should be submitted separate from and not included in
the final report.
SECTION 3. SERVICES TO BE PROVIDED BY THE GRANTEE:
The Grantee shall provide local administration and accounting of the grant and shall make available
to the PI copies of its relevant digital data files for use by the University of North Carolina at
Greensboro geography students for preparation of the digital map.
SECTION 4. SERVICES TO BE PROVIDED BY THE DIVISION.
The Division shall make available to the PI any and all information currently available in its files
which may be pertinent to the effective completion of the project. The Division shall also provide
blank archaeological site forms for all sites identified during the project.
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SECTION 5: PROPERTY ACCESS:
It shall be the responsibility of the PI to acquire all necessary approvals for entering upon and
conducting the archaeological investigations on private lands. In the case of publically-owned
lands, appropriate permits must be acquired prior to the investigations.
SECTION 6. CURATORIAL RESPONSIBILITIES:
All artifacts, documents or other materials generated by this project remain the property of the
State of North Carolina, except in the case of materials recovered from private lands and not
otherwise donated by the rightful owner, and shall be curated by the Office of State Archaeology
in accordance with accepted curatorial standards and guidelines.
SECTION 7. TEME SCHEDULE:
The project shall begin on or after the date of this contract and terminate no later than September
30, 1999.
SECTION 8. PROJECT BUDGET AND ACCOUNTING PROCEDURES:
The Project Budget and Time-Product-Payment Schedule (Appendix B)is to be followed
throughout the course of the project.
Each time reimbursements are requested from the Division by the Grantee project expenditures
should be documented with canceled(or certified)checks and invoices, and attached to a cover
letter addressed to: Ms. Linda Edmiston, Grants-in-Aid Administrator, 109 East Jones Street,
Raleigh, NC 27601-2807.
Further details on reimbursement, administration of grant funds, audit requirements, and financial
documentation are found in the Grantee Handbook for Federal Preservation Fund Grant Projects,
which is incorporated by reference.
SECTION 9. PERSONAL INCOME AND SELF-EMPLOYMENT TAX
RESPONSIBILITIES OF THE PI:
It is understood that this is a contract for the professional services of the PI, not an
employee of the Division, and that payment for services constitutes a fee which excludes all
employment taxes and related benefits. The Grantee will be responsible for filing
appropriate IRS income statements(FORM 1099)for the PI.
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SECTION 10. TERMINATION OF CONTRACT:
Termination by Grantee of Prs Contract for Cause. If the PI fails to fulfill in a timely and proper
manner hisiher obligations under this contract, or if the PI violates any of the stipulations of this
contract, the Grantee, with the concurrence of the Division, shall have the right to terminate the
contract for cause by giving written notice to the Contractor specifying the reasons for and
effective date of termination. In such event, the PI shall cease work immediately upon receipt of
such notice. The PI shall be entitled to receive just and equitable compensation for any
satisfactory work completed prior to termination.
Enforcement Remedies by Division for PI Nonperformance. If the PI fails to fulfill in a timely and
proper manner, his or her obligation under this contract, or violates any of the provisions of this
contract the Division may enforce the remedies for grantee or subgrantee compliance pursuant to
section 43 of the Code of Federal Regulations(43 CFR 12.43, 12.44), incorporated by refcrcrico
in this contract.
SECTION 11. CHANGES IN PROJECT DESCRIPTION/CONTRACT:
The Grantee should contact grants administrator Linda Edmisten by telephone if any changes are
anticipated. If the change is minor, the grants administrator will advise the Grantee to proceed and
to describe the change in the final financial report. If the change is major, the Grantee will be
required to use the procedure outlined in the Grantee Handbook for Federal Historic Preservation
Fund Grant Projects.
Only minor changes may be made in the scope or budget without the approval of the Division.
Minor changes are those changes that involve 5%or less of the project cost and that: do not alter
the basic scope of the project; do not substitute unapproved materials or methods; do not add or
delete work item. All other changes will be deemed to be major changes.
Costs of major changes made without prior Division approval may be disallowed and the entire
grant allocation of the project may be canceled. Major changes are to be approved in writing by
the Division before changes are made.
SECTION 12. NONDISCRE%UNATION ASSURANCES:
In consideration of the signing of this Project Description and Contract for the performance of
work and finishing of labor and materials as set forth herein, the parties hereto for themselves,
their agents, officials, and employees or servants agree not to discriminate in any manner on the
basis of age, handicap, sex, race, color, creed, sexual orientation,,or national origin with reference
to the subject matter of this Contract.
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SECTION 13. OTHER STIPULATIONS:
The attached "Appendix for Subgrant Agreements" is hereby incorporated by reference and
contains stipulations regarding procurement; retention of records; changes in scope;prohibition of
lobbying; non-federal audit; publications; suspension or termination of subgrant; standards for final
products; equal opportunity; and other requirements.
We the undersigned, having read, understood, and agreed to the terms of this project description
and contract, so affix our signatures this day of . 1999.
Grantee: Division of Archives and History:
John M. Link, Jr. David Brook, Deputy State Historic
Orange County Manager Preservation Officer
Linda F. Stine, Ph.D.
Principal Investigator
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APPENDIX A
ARCHAEOLOGICAL INVESTIGATION OF SAINT MARY'S ROAD
PROPOSAL
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Proposal for Developing an Archaeological Context for the St.
Mary's Road*Corridor, Orange County, North Carolina
Linda France Stine, Ph.D.
March 22, 1999
Orange County Is using a landscape perspective to create a preservation plan
for the St. Mary's Road Corridor (SR 1002) (Belk 1999). A landscape approach is an
integrative study of how people shape, and are "shaped by the land In dynamic
cultural and natural contexts. A landscape approach in preservation guides
intordleciplinary research and evaluation of historical propertl&s...[and] fosters a
regional perspective for evaluating and managing a project's historic properties"
(Stine and Stine 1997.189). Interdisciplinary researchers using this perspective will
identify natural and farmland resource areas, scenic viewsheds, and above and below
ground cultural resources (Belk 1999). The approximately 6.4.mile stretch of St.
Mary's Road, beginning at its Intersection with Hwy 70 and continuing eastwards to the
Durham County line, forms the baseline for the project area.
Orange County's Preservation Plan for the St. Mary's Road Corridor will be
predicated, in part, on the results of archaeological and historic structure resources
surveys. This proposal addresses three major tasks associated with investigating the
archaeological properties within the St Mary's Road Corridor (SR1402). The primary
task is to conduct a thorough background study of the known archaeological sites,
standing structures, historic documentary resources, and modern cartographic sourcos
pertaining to the project environs. This background research, Task One, forms the
core of the study, providing information to develop a view of relevant past landscapes.
Task One will also provide data on possible site locations, forming the basis for the
second task, "ground-truthing" site locations. Possible sites Include traces of historic
ivad-fled, artifact scatters, historic and/or prehistoric structural remnants, and/or other
types of cultural remains.
Task Two will entail archaeological site reconnaissance to verify the
presence/absence of c ultliral remains in areas of high potential for prehistoric and
historic sites. Part of this task will be to integrate the data from background and
archaeological field reconnaissance to create an archaeological content for the St.
Mary's Road Corridor. It will provide preservationists, planner's, and the public with a
vision of past land-use patterns, settlement choices, and the cultural Interplay that
occurred in this area.
Task Three entail developing a research design and concomitant scope of work
for future archaeological studies in the project area. This will ovontuaily serve as part
of Orange County's Preservation Plan, enabling residents to place modern Issues
(e.g., erosion, clean water, land-use) within a broader historic context.
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Proposed Archaeological Resources Survey
St. Mary's Road is a curving two-lane blacktop that gently traverses Piedmont
lands. These lands are primarily rural-agricultural, although this land-use pattern is
changing with increasing residential development occurring in the area. The St.
Mary's wrridor follows traces of an historic trade route that once connected prehistoric
and historic inhabitants living In the bounds of present-day South Carolina, North
Carolina, and Virginia. This great path was known by many names, such as the
"Catawba Path," the "Trading Path," the"Virginia Path," and the "Occaneechi Trail,"
and later as the "Oxford Road" (e.g., Catawba Regional Planning Council 1975:46; Joy
1995:3; Stine 1990).
A wealth of documentation exists for the study area in terms of historic maps,
aerial photographs, primary and secondary documentary historic: sources,
genealogical research results, and regional architectural and archaeological surveys.
These data will be the initial focus of the archaeological investigations.
Task One
During the author's tenure at the South Carolina Institute of Archaeuiuyy and
Anthropology she worked on a similar project for the Charleston County.Planning
Office (Stine 1992). Using myriad sources she described the prehistoric and historic
landscapes in the Charleston rhea, listed and discussed the known archaeological
sites, and developed pertinent themes for future research within each pertinent cultural
period. She found that reading general area histories and talking with kxal historians
and preservationists gave a good indication of relevant regional themes. Primary
documentary research (plats, maps, wills, deeds, memorials, etc.) uncovered changing
patterns of land-use, tran3portation routes, and settlement patterning during the
historic era. Maps of natural resources, used in tandem with known archaeological
site locations, also provided data for describing probable changing prehistoric land-
use in Charleston and environs. All sorts of informative historical maps and other
resources were uncovered during the background search phase of the project from
both state and regional repositories.
The proposed project personnel (see below) already have a solid background
in regional and local history and are familiar with the sources listed in the bibliography
of the County's Request for Proposals (Belk 1999). Researchers will sift through
primary and secondary sources found in pertinent repositories in Hillsborough, Chapel
Hill, Durham, and Raleigh. An annotated bibliography will be prepared for all
examined resources. Inventory files (archeological, architectural, cemetery, National
Register) located at the Department of Culturai Resources in Raleigh will be the initial
focus of research. In that manner the St. Mary's project will be building on previous
work Instead of repeating earlier studies.
A brief inspection of the archaeological site files at the Office of State
Archaeology (OSA) in Raleigh revealed that no systematic surveys have been
undertaken along this corridor. The aria previously iw;ufdod site In the vicinity is
31011228, consisting of 3 flakes noted on the surface of a plowed field. However a
perusal of archaeological site locations on relevant United States Geologic Survey
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(USGS) maps (l.o., Hillsborough, Northwest Durham, and Rougemont 7.5' quadrangle
maps) revealed the presence of numerous prehistoric and historic sites in the general
study region. Potentially eligible and/or eligible historic; pruperties located through
architectural survey along St. Mary's Road also suggests that associated, contributing
archaeological resources may be present in the study area (Belk 1999, study area
map).
As in the Charleston study, the St, Mary's project will have to facilitate
communication between the architectural hislotiaris and the archaeologists. Valuable
research time and resources should not be wasted through unnecessary duplication of
effort, such as seeking the same plat or chain-of-title-information. If the two studies
are on-going, personnel should have occasional meetings to share information,
sources, and ideas about Important area research themes. If one study Is completed
before the other, that report should be made available to the other researchers.
It should be noted that the quality of the state archaeological site files Is uneven,
dependent on the standards of the time and the efficacy of the student, collector, or
professional filling out the form. The St. Mary's study will entail rhw.king regional site
file Information, contacting site owners and local collectors listed on older forms, and
generally verifying the continued presence/absence of certain resources through field
reconnaissance.
One of the primary sources of Information In the Charleston study were
interested local collectors and members of the local archaeological soriAtles. Orange,
Durham, and Alamance counties hold a number of enthusiastic collectors, some
members of the Tar Heel Archaeolugival Society, who will be contacted as part of the
St. Mary's Project, These individuals may hold Important knowledge about site
locations In the project area, and/or about others who would be more familiar with
archaeological site locations in the fields along St. Mary's Road. Another important
avenue of research are local landowners. One method to reach local landowners and
other Interested Orange County residents will be to advertise (e.g., Durham and
Orange county newspapers) a Town Hall" type of meeting one late afternoon or
evening in the Hillsborough area Project personnel will be able to identify artifacts for
local residents, help them fill out North Carolina OSA short arrchaeoingical forms„ map
site locations, and help generate good will towards preservation of cultural resources.
This should also enable the field crew to arrange permission(a) to access private Iands
for "ground truthing" portions of the corridor as well as to further document private
archaeological collections.
Task Two
Resewuh results should reveal locations of additional archaeological
resources, such as remnants of the historic road bed and related historic structures
(e.g., farmsteads, stores, and/or taverns). Historic maps research, in tandem with study
of the modem topographic maps, should Indicate the prcohatAft location of the old
trading path. These results will be compared to the existing alignment of St, Mary's
Road to see il' trauss of the historic road might exist, perhaps by-passed by more
recent road construction.activities. Previous work at Ayr-Mount Plantation In
Hillsborough, and on Treybum development lands in Durham and Granville counties,
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revealed that historic road-bed remnants do exist, usually appearing as a dAnpiy-
eroded, linear clay feature. This feature"signature" should be visible in historic aerial
photographs(e.g., 1930s soil survey) investigated during they tackground research
phase of the project.
Information on site locations and potential site locations gathered from review of
maps, the various state site titer, secondary and primary historic sources, informant
Interviews, and other kinds of research will be correlated. Pertinent prehistoric and
historic landscapes will be described as well as associated themes, sites, and
landscape features. This will form an archaeological context for the St. Mary's
Corridor.
One additional product of this research will be placement of site locations an
USGS quadrangle maps. These maps and related site attribute Information will be
placed in a compatible digital format for use by Orange County. Mr. Roscoe Reeves
has stated that the County would provide, at no expense, copies of its relevant digital
data files to University of North Carolina at Greensboro Geography students. Student
members of the projoct will help in the analysis of site distributions and map
production.
Task Three
After correlating the results of intensive background research, information
gathered from local landowners and collectors, and initial field reconnaissancA, a
research design for future archaeological Investigations will be produced. This
research design will be incorporated as part of the project re poi I. It will include
recommendations for future avenues of historical research. A scope of work will be
included as an appendix to the report. This scope of work will include a
comprehensive plan for systematic archaeological survey and testing of specific
portions of the project area, and recommendations for laboratory analysis and
Subsequent curatlonal responsibilities. As one of the preservation goals is
determination of potential eligibility of future resources for nomination to the National
Register of Historic Places, the criteria for such determinations will also be explained
in a regional context.
Products
Two main products will result from this study. The first is a professional quality
report that Includes an archaeological context for the St. Mary's Corridor. Prehistoric
and historic landscapes will be described with relevant themes, site deacriptiona, and
landscape feature descriptions noted within each cultural period pertinent to the
project area. An annotated bibliography will Lm part of this report, helping to focus
future historical research efforts. Background research and site reconnaissance will
be synthesized to create a research design for future archaeological research in the
area A scope of work will be appended to the report that details field methr ds,
laboratory methods, and curational responsibilities stemming from the overarching
research design. ..
The second product of this study will be a digital map of suspected and
confirmed archaeological site and landscape feature locations along the St. Mary's
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