HomeMy WebLinkAboutORD-1999-001 Budget Amendment #6 �R� - 199 r-poi
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 16, 1999
Action Agenda
Item No. g -.F
SUBJECT: Budget Amendment# 6
DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N)
BUDGET AMENDMENT: (Y/N)
ATTACHMENT(S): INFORMATION CONTACT:
Budget Amendment Donna Dean, extension 2151
Capital Project Ordinances
Grant Project Ordinance TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
PURPOSE:
To approve the following budget ordinance amendments for fiscal year 1998-99.
BACKGROUND:
Environment and Resources Conservation Department
1. At its December 1, 1998 meeting, the Board of County Commissioners created the new Environment and
Resources Conservation Department. The department began operation on January 4, 1999. Staff identified
the need for a $52,000 appropriation from the Board's contingency account to finance departmental
operations for the balance of the 1998-99 fiscal year. On January 19, 1999, the Board of County
Commissioners established a new Administrative Assistant position for the new department, at a cost of
$12,000 for the remainder of the fiscal year. This amendment appropriates$52,000 in ERCD operating funds
from the Commissioners Contingency and allocates them to the Community Planning function. (see block
#1,page 3)
Health Department
2. On December 15, 1998,the Board of County Commissioners accepted Medicaid maximization funds totaling
$235,481 on behalf of the Orange County Health Department. The department plans to use these funds for
non-recurring items and give priority to replacing older equipment, meeting OSHA requirements, and
possibly redesigning clinical space. The attached capital project ordinance, Health Department Medicaid
Maximization Capital Project Ordinance, allocates these funds. No County dollars are required in order to
receive these funds. (see page 4)
3. At the December 15, 1998 meeting, the Board of County Commissioners approved a contract between the
Orange County Health Department and Chapel Hill Training Outreach Project (CHTOP) to provide family
coordination services to the Early Head Start Program. In addition,the Board established two permanent full-
time Social Worker positions to enable the Health Department to meet the projected outcomes of the program.
Continuation of these positions is subject to the continuation of grant funds. CHTOP will reimburse the
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County for actual salary and benefit expenses, not to exceed $7,500 per month. This amount will be re-
assessed each year and may be adjusted based on cost of living and benefit changes. CHTOP will provide
office space, supplies, mileage reimbursements, training resources, computer and telephone support for the
positions. The attached budget amendment provides for position costs and reimbursements for fiscal year
1998-99. Beginning in fiscal year 1999-00, position costs and reimbursements will be incorporated into the
Health Department's annual budget. (see block#3,page 3)
Cooperative Extension
4. Orange County Cooperative Extension Service has received a grant from the North Carolina 4-H School Age
Quality Care program. The grant, totaling $12,200, will be used to assist two elementary after-school
programs, McDougle and Seawell Elementary schools, to receive accreditation. The Cooperative Extension
Service will contract with JOCCA to provide a program assistant for these sites. The attached Improving
School-Age Quality Care Grant Project Ordinance,effective January 1, 1999 to September 30, 1999, provides
for the receipt of the first year funding from this grant.(see page 5)
Sheriff
5. The Sheriff's Department has received a Local Law Enforcement Block Grant from the U.S. Department of
Justice to cover overtime costs incurred by the Department. The block grant totals $12,548 and requires no
County match. (see block#5,page 3)
Contributions to Outside Agencies
6. On January 19, 1999, the Board of County Commissioners approved a request from First Baptist Church for
financial assistance. This assistance,totaling$10,000,will allow the church to conduct a feasibility study and
prepare a HUD Section 202 Elderly Housing application. The Board appropriated $10,000 from its
Contingency account for this purpose. (see block#6,page 3)
7. Orange County Rape Crisis Center has received a Victims of Crime Assistance(VOCA)grant from the State.
The $14,375 grant will enable Rape Crisis to purchase equipment to be located in the emergency room at
UNC Hospital in Chapel Hill. The equipment will belong to Rape Crisis but be located in the exam room set
aside for victims of sexual and domestic violence. It will be used for evidence collection that will be a tool in
the prosecution of these cases. This amendment budgets for these pass-through funds. (see block#7 page 3)
Miscellaneous
8. At the January 19, 1999 meeting, the Board of Commissioners approved the appropriation of up to $18,000
from contingency to cover the cost of retaining technical and legal consulting services pursuant to evaluation
of CP&L's application to expand spent nuclear fuel rod storage at the Shearon Harris plant. At the February
2, 1999 meeting, the Board authorized the appropriation of an additional $1,500 from contingency to cover
legal expenses for the challenge of the NRC staff's finding of"no significant hazard" in conjunction with
CP&L's application. The Town of Chapel Hill has indicated its intention to contribute$5,000 to the costs of
the permit review process. This amendment transfers $19,500 from the Contingency account, within the
"Miscellaneous" appropriation, and budgets a total of $24,500 to cover contracts plus expenses for the
consultants.(see block#8,page 3)
Information Technology Capital Project
9. The Board of County Commissioners approved an interlocal agreement between Orange County and the
Town of Carrboro for the mutual purchase of GIS products from the County's vendor,Atlantic Technologies.
The Town will pay the County directly for these products and the payments will be passed on to the vendor.
The Town has indicated its desire to purchase orthophotos and topographical and planimetric data at a cost of
$61,803. This amendment provides for the receipt of these funds from the Town and increases the
appropriation in the County's Information Technology Capital Project Ordinance to allow for these
purchases. (see page 6)
RECONIWNDATION(S): The Manager recommends that the Board of Commissioners approve the
attached budget amendments, capital project ordinances, and grant project ordinance.
Orange County
Proposed
1998-99 Budget Amendment
The 1998-99 Orange County Budget Ordinance is amended as follows.
#6 Contingency
#2 See attached #4 See attached appropriation to
Budget As Medicaid School Age #5 Local Law#3 Health First Baptist #7 Receipt of #9 See attached Budget As
Amended #1 ERCD Maximization Enforcement Department Quality Care Church for VOCA Grant #8 Shearon Information Amended
Through BOA Operations contract with HUD Section for Rape Crisis Harris Technology Through
#5 Capital Project CHTOP Grant Project Block Grant 202 Elderly Center Capital Project BOA#6
Ordinance Ordinance Housing
application
General Fund
Revenue
Property Taxes $ 60,684,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 60,684,571
Sales Taxes $ 12,679,650 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 12,679,650
License and Permits $ 801,106 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 801,106
Intergovernmental $ 11,074,408 $ - $ - $ - $ - $ 12,548 $ - $ 14,375 $ 5,000 $ - $ 11,106,331
Charges for Service $ 4,329,239 $ - $ - $ 45,000 $ - $ - $ - $ - $ - $ - $ 4,374,239
Investment Earnings $ 1,000,000 $ 1,000,000
Miscellaneous $ 250,835 $ 250,835
Transfers from Other Funds $ 550,000 1 J $ 550,000
Fund Balance $ 1,907,534 1 1 $ 1,907,534
Total $ 93,277,343 $ - $ - $ 45,000 $ - $ 12,548 $ - $ 14,375. $ 5,000 $ - $ 93,354,266
Expenditures
Community Maintenance $ 1,047,939 $ - $ - $ - $ - $ - $ - $ $ - $ - $ 1,047,939
General Administration $ 3,484,975 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,484,975
Tax and Records $ 2,280,755 $ $ - $ - $ - $ - $ - $ - $ - $ - $ 2,280,755
Community Planning $ 1,735,392 $ 52,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 1,787,392
Human Services $ 21,426,440 $ - $ - $ 45,000 $ - $ - $ - $ - $ - $ - $ 21,471,440
Public Safety $ 8,555,485 $ - $ - $ - $ - $ 12,548 $ - $ - $ - $ - $ 8,568,033
Public Works $ 3,443,424 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,443,424
Education $ 32,372,172 $ - $ - $ $ - $ - $ - $ - $ - $ $ 32,372,172
Non Departmental:
Outside Agencies $ 1,463,686 $ - $ 10,000 $ 14,375 $ $ 13488,061
Miscellaneous $ 1,028,307 $ 52,000) $ (10,000) $ 5,000 $ 971,307
Debt Service 1 $ 10,430,9211$ - $ - $ 10,430,921
Transfers Out $ 6,007,847 $ - $ $ 6,007,847
Total Gen Fund Appropriation $ 93,277,343 $ 1 J$ $ 93,354,266
W
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Medicaid Maximization Funded Projects
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for the Health Department to purchase non-recurring
items. Medicaid maximization funds received by the Health Department finance this
project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY 1998-
1997-98 FY 1998-99 99
Sales Tax 0 $0 $0
Bond Funds 0 0 $0
Private Placement 0 0 $0
Grant Funds 0 0 $0
Fees 0 0 $0
Other 0 235,481 $235,481
$235,481 $235,48JI
Total Funding $0 i
Section 4. The following amount is appropriated for this project:
Through FY'-- Thr—ough FY 1998-
1997-98 FY 1998-99 99
Land/Building $0 $0, $0
Design $0 _$0 $0
Construction $0 $0 $0
Other $0T2_35,481 72-35,481
Total Funding 0 $235,481
Section 5. Originally adopted February 16, 1999, this ordinance shall remain in effect from February
16, 1999 until June 30, 1999.
Adopted this 16' day of February 1999.
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Improving School-Age Quality Care Program
Grant Project Ordinance
Project Number 11-
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Improving School-Age Quality Care Program as awarded to
the Orange County Cooperative Extension by the North Carolina 4-H School Age
Quality Care program. The purpose of this grant is to assist after-school programs at
McDougle and Seawell Elementary schools to receive accreditation.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the Centers for Disease Control.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergvzemrrerrtal-Irrpmro g S&od Age Qaa*Care
(1998-99) $12,200
Section 4. The'following amount is appropriated for this project:
Hzt=Serua-s-Irrprourg Sdxd Age QcrahV Care
(1998-99) $12,200
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. There are no permanent full-time equivalent positions authorized through this grant
project ordinance.
Section 9. This project period begins January 1, 1999 and goes through September 30, 1999.
Adopted this 16`h day of February 1999.
Information Technology
Capital Project Ordinance
Project Number 61-491
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital
project is hereby adopted.
Section 1. The project authorized provides funds to implement the first phases of the short
term plan under the County's Information Technology Plan. This project will be
financed with proceeds from the County's portion of the one-half cent sales taxes,
State grant funds for the Department of Social Services, and intergovernmental
revenue from the Towns of Chapel Hill and Carrboro participation in the aerial
photography component of the plan.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through rough FY
1997-98 FY 1998-99 1998-99
Sales Tax $577,574 $564,040 $1,141,614
Bond Funds $0 $0 $0
Private Placement $0 $0 $0
Grant Funds $32,649 $0 $32,649
Other $0 $215,920 $215,920
Total Funding $610,223 $779,960 $1,390,183
Section 4. The following amount is appropriated for this project:
Through 7 Through
98 FY 1998-99 19.98-99
Land/Building $0 0 $0
Design $0 $0 $0
Construction $0 $0 $0
Other $610,223 $779,960 $1,390,183
Total Costs $610,223 $779,960 $1,390,183
Section 5. This ordinance supersedes all previous Information Technology Capital Project
Ordinances.
Section 6. This ordinance, originally adopted December 1, 1997, shall be in effect until June
30, 1999.
Adopted this 16`h day of February 1999.