HomeMy WebLinkAbout1999 S Finance - 1998-99 Cost Allocation Plan Contract with DMG-MAXIMUS INC $9,000 FY 98
Agreement to Provide
Professional Accounting Services to
Orange County, North Carolina
THIS AGREEMENT, entered into this day of , 1998 and effective
immediately by and between DMG-MAXIMUS, INC. (hereinafter called the "Consultant")
and Orange County, State of North Carolina (hereinafter called the "County"),
WITNESSETH THAT:
WHEREAS,the County has programs which it operates with Federal funding, and
WHEREAS, the County supports these programs with support services paid from
County appropriated funds, and
WHEREAS,the Federal government and the State will pay a fair share of these costs
if supported by an approved cost allocation plan, and
WHEREAS, the Consultant is staffed with personnel knowledgeable and experi-
enced in the requirements of developing and negotiating such governmental cost allocation
plans, and
WHEREAS, the County desires to engage the Consultant to assist in developing a
plan which conforms to Federal requirements and will be approved by their representatives
NOW THEREFORE,the parties hereto mutually agree as follows:
1. Employment of Consultant. The County agrees to engage the Consultant and the
Consultant hereby agrees to perform the following services.
2. Scope of Services. The Consultant shall do, perform and carry out in a good and
professional manner the following services:
a. Development of a central services cost allocation plan which identifies the
various costs incurred by the County to support and administer Federal
programs. This plan will contain a determination of the allowable costs of
providing each supporting service such as purchasing, legal counsel, dis-
bursement processing, etc.
b. Prepare indirect cost proposals for federal grants as necessary.
C. Negotiation of the completed cost allocation plan with the representatives of
the State or Federal government, whichever is applicable.
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3. Time of Performance. The services to be performed hereunder by the Consultant
shall be undertaken and completed in such sequence as to assure their expeditious completion
and best carry out the purposes of the agreement. The cost allocation plan, based upon the
previous year's audited expenditures, will be available by May 31, 1999 for your review and
our negotiation with Federal and State representatives.
4. Compensation. The County agrees to pay the Consultant a sum not to exceed
nine thousand dollars ($9,000) for all services required herein, which shall include
reimbursement for expenses incurred. Consultant agrees to complete the project and all
services provided herein for said sum. Any and all changes will be accomplished in
accordance with Paragraph 6 of this contract.
S. Method of Payment. The Consultant shall be entitled to payment in accordance
with the provisions of this paragraph. First, the Consultant will be entitled a fixed amount as
indicated above. Second, Consultant's fees are due upon the rendering of a bill upon the
completion of an approvable plan.
6. Changes. The County may, from time to time, require changes in the scope of the
services of the Consultant to be performed hereunder. Such changes, which are mutually
agreed upon by and between the County and the Consultant, shall be incorporated in written
amendment to this agreement.
7. Services and Materials to be Furnished by the County. The County shall
locally furnish the Consultant with all available necessary information, data, and material
pertinent to the execution of this agreement. The County shall cooperate with the Consultant
in carrying out the work herein and shall provide adequate staff for liaison with the
Consultant and other agencies of County government.
8. Termination of Agreement for Cause. If, for any cause, the Consultant shall fail
to fulfill in timely and proper manner his obligations under this agreement, the County shall
thereupon have the right to terminate this agreement by giving written notice to the Con-
sultant of such termination and specifying the effective date thereof, at least five (5) days
before the effective date of such termination.
9. Information and Reports. The Consultant shall, at such time and in such form as
the County may require, furnish such periodic reports concerning the status of the project,
such statements, certificates, approvals and copies of proposed and executed plans and claims
and other information relative to the project as may be requested by the County.
10. Copyright. County acknowledges that the report format to be provided by
Consultant is copyrighted. Consultant shall ensure that all copies of its report bear the
copyright legend. County agrees that all ownership rights and copyrights thereto lie with
Consultant. County may use the report solely for and on behalf of County's operations.
County agrees that it will take appropriate action by instruction, agreement or otherwise with
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its employees to satisfy its obligations with respect to use, copying, protection and security of
the report format.
11. Notices. Any notices, bills, invoices, or reports required by this agreement shall
be sufficient if sent by the parties in the United States mail, postage paid, to the address noted
below:
Orange County DMG-MAXIMUS
P.O. Box 8181 1100 Logger Court, Suite D-100
Hillsborough,North Carolina 27278 Raleigh,North Carolina 27609
IN WITNESS WHEREOF, the County and the Consultant have executed this
agreement as of the date first written above.
County of Orange
By: t� , b44. J
(County Official)
DMG-MAXIMUS, INC.
By:
imot H. McKinnie
Vice Ptesident
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