HomeMy WebLinkAboutAgenda - 04-23-2013 - 5e 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 23, 2013
Action Agenda
Item No. 5-e
SUBJECT: Bid Award — One (1) Commercial Recycling Truck for Recycling Operations
DEPARTMENT: Finance & Administrative PUBLIC HEARING: (Y/N) No
Services (Purchasing) and
Solid Waste Management
ATTACHMENT(S): INFORMATION CONTACT:
Gayle Wilson, (919) 968-2885
H-GAC Contract Michael Talbert, (919) 245-2308
David Cannell, (919) 245-2651
PURPOSE: To consider awarding a bid for the purchase of a new Side Loading Recycling truck
from G-S Products.
BACKGROUND: The purchase of a Side Loading Recycling Truck with compaction will replace
an existing 2003 Recycling collection vehicle with no compaction capability, has over 90,000 miles
and is in very poor operational condition. Replacing the existing collection vehicle will lower
maintenance costs and the compacting body will allow the County to realize the full potential of
collecting single stream material by creating more efficient collection. Based on the Board's
recent reaffirmation of the County's commitment to recycling, the need for this new truck remains
regardless of the County's pending decisions relative to solid waste and recycling funding and
operations.
This vehicle will primarily be used to collect commercial single stream recycling for businesses,
serve as a backup for multi-family collection and will also help support the single stream recycling
collection at both the County and Chapel Hill Carrboro City Schools. The truck has semi-
automated dual cart tippers on each side which most efficiently services the clustered array of roll
carts used by businesses, particularly those in constrained areas.
North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make
purchases through a competitive bidding group purchasing program, which is a formally organized
program that offers competitively obtained purchasing services at discount prices to two or more
public agencies. The Houston-Galveston Area Council (H-GAC) is a cooperative purchasing
group that meets the requirements of NCGS 143-129(e)(3). The specific contract number HT11-
12. The terms of the contract call for items to be sold and serviced through a local dealer. Since
this item is two separate bids, the County requires on (1) responsible dealer to be the "seller" of
the combined units. G-S Products has previously been the recommended dealer for this
combination and has provided documentation accepting responsibility for the combination of the
units under this bid.
2
Staff compiled a list of specifications that meet the County's needs and compared these
specifications to information within the Request for Proposals (RFP). There were no noted
deficiencies and staff determined that all specifications met the County's needs.
The recommended unit consists of a 2014 Freightliner M2 106 cab and chassis with a G-S 33
cubic yard body with full eject system at a total cost of$208,025.92.
FINANCIAL IMPACT: The purchase price of the Side Loading Recycling collection truck is
$208,025.92. This replacement is authorized in the revised Fiscal 2012/13 Capital Improvement
Plan and funded in the Recycling Division capital vehicles account.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Approve the purchase of the unit through H-GAC contract #HT11-12 from G-S
Products at a total cost of$208.025.92; and
2) Authorize the Finance and Administrative Services Director to execute the necessary
paperwork.
3
CONTRACT or lard IC Equipment WORKSHEET Contract Date
Prepared
This Worksheet is prepared by Contractor and given. to End User. If a PO is issued, both documents
MUST be faxed to H-GAC 713-993-4548. Therefore please type or print legibly.
Baying 'ORANGE:COUNTY NC Contractor: ::GSP MARKETING INC/GS PRODUCTS
Agency: ;
Contact E Prepared
Person: IBy. :RCI SSI�;LL O.PALMER
Phone. :919-968-2800 Phone. :814-443-5866
Fnx: Fax: x814-443-4966
Email: Email "j'ussPalt-ne&-?i g-spi-odtiels,coin
Product CE06 Description: :CGS PRODUCTS PP8133D
Code: e
A.Proitit t ltertt base 11:x11 i'rcePex. Uttzact�r"s H.ICii..trat.....:. 83264
13: Pttl Itshed Options .7 t
... t al f
( t�tc. P tbl9 t1 ti n. v , n_C t .. .ts7 ,o
pp
Description Cast Description Cost
AI1003 PETERSON(4)STROB13111!GIITS(LED) 1038
D11004 RECESSED CART DLi IPE (4) 2184
a
Subtotal From Additional Shect(s):
s
Fsubtotal B: 3822
C.Utylt�b �sr .t3 >>tiis ttertri �belw !# a, h �tdit��nal,s>eetl >s�ec�saY
( Irate Cit# ltbti5her aptianS pare.—Pis.rvht l# vt c ' d
Description Cost .Description Cost
PAINT OPTIONAL DUPONT METALLIC GREEN: 500 DUAL HOPPER COVERS 800
SHOVEL HOLDER/BROOM HOLDER 277 4 YEAR BODY-4 YEAR CYLINDER WARRANTY 4128
10#FIRE EXTINGUISHER BODY MTD 184.8
MID BODY TURN SIGNALS 100
POOL BOX MTD BEHIND STREET SIDE BUCKET 505.12 li Subtotal Frain Additional Sheet(s):
DUAL,CAMERA SYSTEM BY ZONE DEFENSE 1.764 Subtotal C 8258.92
Cleclt:Total cost of Unpublished
(A+B)4 of the total of the Base Unit' For this transaction the percentage is: 9
Price plus n/o
......
Cas_t bef+re ainy,vtl�et att...... ...It�r 4 .. ... l.7........y......,
ua n tity Ordered: 1 ir X Subta#al of A+B+C: 95344.92 Subtotal D: 95344.92
Ir.T> icle Tns f Special llasenunt n l Miscellilegtis.Glalares......
Description Cost Description Cost
AB010 SHIPPING$2.50 PEA MILE TO FINAL DESTIN 1125
Subtotal E: : 1.1.25
diver not F t"uatal Pu><.ch"",�rtce.Z)t E 96469.92
.....:,................y ......):.
4
Under Step Mtd Exhaust with Vertical Pipe 49 5 BW AD-9 Air Dryer 288
|
CONTRACT PRICING WORKSHEET Conti-act Date
HT11-12 2/21/2013
H"CBUY For MOTOR VEHICLE S Only No..
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC 713-993-4548. Therefore please type or print legibly.
Buying
':Orange County contractor: :Houston Freigbtliner,Inc
Contact Prepared
:2 Cody Marshall Michael McCarthy
Person: HY:
Phone: ::919-968-2899 Phone:
Fax: Fax; -713-676-1603
Product
F4 oescjij)tion� 2013 Freiglitliner M2-106-80
Code: E
Description Cost Description
Cost
46,000 1.13 Tufftrac Rear Suspension 1884
Vehicle I titerface with PDM B6 '62 f National 260'0 Series Air Driver Seat 2 6
252"Wheelbase 1028 1100 Sq In Radiator
/
11/32x3.5xtO 5/16"Frarac 120kSl 425 Dual West Coast Mirrors with LH/RH Remote
Front tow Hooks 89
Air Cab Mounts 132
Air Hom 122 Subtotal From Additional Sheet(SE
116000 LB Front Axle
1387 Subtotal B:
aft,c4odlitio1j'a.'Alfee,
Description Cost Description Cost
Stand Up RH Drive Conversion 15375 2014 Model Increase with OBD 1500
Cummins SL 345 HP 2235 Work Brake with Au:to:N�eutral[F 290]
170Gallon Fuel Tank Subtotal C:
tal cost ofUnpublished Options(C)cannot exceed 25%ofthe total ofthe Base Unid
For this transaction the percentage is: 23
Price plus Published Options(A+B).
Description Cost Description Cost
Cummins 5 Vear Extended Warranty
1550 Freight 1100
Allison 3 Vear Extended Warranty 845
JCLunmins 4 Year After Treatment Warranty !400
F subtotal F: 3895]
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