HomeMy WebLinkAboutAgenda - 04-23-2013 - 5d 1
ORD-2013-015
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 23, 2013
Action Agenda
Item No. 5-d
SUBJECT: Fiscal Year 2012-13 Budget Amendment#9
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and capital project amendments for fiscal year 2012-13.
BACKGROUND:
Visitors Bureau
1. The Visitors Bureau anticipates revenues, totaling $1,800, from the sale of the 2013
Food Guide. Staff will use funds for advertising campaigns. This budget amendment
provides for the receipt of these additional funds. (See Attachment 1, column 1)
Department on the Environment, Agriculture, Parks and Recreation (DEAPR)
2. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) has
received an $8,000 donation from the Trailheads organization, co-sponsor of a
January 2013 road race held at Little River Regional Park. The department will use
the funds for capital expenses at the park. This budget amendment provides for the
receipt of these additional funds. (See Attachment 1, column 2)
Department on Aging
3. The Department on Aging has received additional revenues for the following
programs:
• Eldercare/Transitions — receipt of $7,740, from the NC Division of Aging and
Adult Services, for the Family Caregiver-To-Caregiver Peer Support Initiative.
The grant will provide nonpermanent, Chinese-speaking staff and volunteer
assistance to Chinese-American families, who serve as caregivers. The
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department will also use the funds to purchase a laptop with dual language
capability. The State will reimburse the department for all expenses incurred.
• Volunteer Income Tax Assistance (VITA) Program — receipt of $1,187 from
the United Way of the Greater Triangle, through the Compass Center, to
provide free tax services for low-to-moderate income citizens. The revenue
will permit an existing permanent, part-time staff member to perform VITA
administrative tasks.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
Department of Social Services
4. The Department of Social Services has received additional revenues for the
following programs:
• Juvenile Crime Prevention Council (JCPC) — State pass-through funds,
totaling $27,808, for JCPC agency disbursement and personnel costs for
JCPC program administration.
• Child Day Care — receipt of $832,903 to provide childcare services and
subsidies to low-income families.
• Smart Start Enhancement Program — receipt of $247,500 for Smart Start
Subsidized Child Care program administration. The department will pay
program funds directly to childcare providers.
• Youth Transportation — receipt of $5,321 , from the Miles Second Family
Foundation (SFF), to provide transportation services for youths in SFF and
Social Services programs. The revenue will fund two, part-time,
nonpermanent van drivers and subsidize motor pool costs.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 4)
Animal Services
5. The Animal Services Department has received revenue of $1,556 from the sale of
pet calendars. The department plans to use these funds to purchase two (2) park
benches and waste receptacles for the Animal Services facility. This budget
amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, column 5)
Health Department
6. The Health Department has received additional revenues for the following programs:
• Food and Lodging Program — receipt of $8,025 from the NC Division of
Public Health to ensure consistency and quality of Food and Lodging
permitting and inspection activities. These funds will be used for food,
lodging, and institution sanitation programs and activities, as required by the
3
State, and to increase efficiency through scanning and other technology
devices.
• Eat Smart Move More Grant — receipt of $5,500 from the NC Physical
Activity and Nutrition Branch of the NC Division of Public Health. These funds
will be used to support and promote multi-level physical activity and healthy
eating intervention efforts in the County.
• Healthy Communities Program — receipt of $9,640 from the NC Division of
Public Health to help address physical inactivity, poor nutrition, tobacco use,
and other risk factors that contribute to a poor quality of health. These funds
will be used to provide additional advertising and outreach in the community
to promote healthy eating, prevent tobacco use, and increase physical
activity.
• Refugee Health Program — receipt of $2,000 from the NC Division of Public
Health. These funds will be used to provide additional interpreter coverage
needed during health assessments for program participants.
• Susan G. Komen Grant — receipt of a Susan G. Komen for the Cure grant
award totaling $61,113. In partnership with Piedmont Health Services, the
department will be able to expand breast cancer screening access and
diagnostic testing to eligible clients in order to increase early detection and
treatment of breast cancer. The grant period is from April 1, 2013 to March
31, 2014. This budget amendment provides for the receipt of $30,556 for use
in the current fiscal year, and the department will budget the remaining
amount of$30,557 as part of its FY 2013-14 budget request.
This budget amendment provides for the receipt of these additional funds. (See
Attachment, column 6)
School Capital Project Ordinance
7. The FY 2012-13 Approved Budget included $760,000 in the Article 46 Sales Tax
Fund for Chapel Hill-Carrboro City Schools (CHCCS), but budgeted funds were not
allocated to specific projects. The CHCCS Board of Education has approved the
use of $380,000 to address structural analysis and design improvements needed at
Culbreth Middle School and Chapel Hill High School, as identified in the district's
recently completed Facilities Assessment. This budget amendment amends the
following Schools Capital Project Ordinance for use of these allocated funds:
Chapel Hill-Carrboro City Schools ($380,000):
Classroom/Academic Improvements ($380,000) Project#53025
Revenues for this project:
Through FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
From General Fund $686,352 $0 $686,352
Article 46 Sales Tax $0 $380,000 $380,000
Total Project Funding $686,352 $380,000 $1,066,352
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Appropriated for this project:
Through FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Construction $686,352 $380,000 $1,066,352
Total Costs $686,352 $380,000 $1,066,352
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project amendments for fiscal year 2012-13.
Attachment 1. Orange County Proposed 2012 -13 Budget Amendment
The 2012 -13 Orange County Budget Ordinance is amended as follows:
General Fund
Revenue
Property Taxes
$ 136,928,193
$
$ 136,928,193
$
$
#4. Social Services
$
$
$
$ 136,928,193
Sales Taxes
$ 15,742,304
$
$ 15,742,304
$
receipt of State
$
#6 Health Department
$
$
$ 15,742,304
License and Permits
$ 313,000
$
#3. Department on
revenues for JCPC
$
f e ceipt of revenue for
$
$
$
$ 313,000
Intergovernmental
#2. DEAPR receipt of an
Aging receipt of State
programs ($27,808),
$
Food & Lodging
$ 7,740
$ 1,108,211
$
$ 55,721
#1 Visitors Bureau
$8,000 from the
revenue fort h a
Smart Start program
#5 Animal Services
($8,025); Eat Smart
$
Original Budget
Encumbrance
Carry Forwards
Bud et as Amended
g
Through BOA #8
revenue from 2013
Food Guide sales.
Trailheads organization,
care fiver Su
g Sup
program ($7,740) and
($247,500) and Daycare
subsidies ($832,903).
receipt of $1,556
from the sale of pet
Move More ($5,5oo);
Healthy Communities
Budget as Amended
Through BOA #9
$
$
$
($1,800)
for Little River Park
United Way revenue
Also have received
calendars
($9,640); Refugee
$ 882,494
$
$ 8,000
$ 1,187
$ 5,231
operating expenses.
($1,187) for VITA
funds from Miles
Transfers from Other Funds
Health ($2,000); and
$ 1,087,700
program administration.
Second family for DSS
$ 1,087,700
Susan G. Komen Grant
$ 2,187,872
$ 781,630
$ 8,117,611
$
$ 8,000
$ 8,927
$ 1,113,442
youth transportation
$ 55,721
($30,556)
Total General Fund Revenues
$ 180,002,776
$ 781,630
$ 190,621,843
$
$ 8,000
$ 8,927
($5,231).
$ 1,556
$ 55,721
$ 191,809,489
General Fund
Revenue
Property Taxes
$ 136,928,193
$
$ 136,928,193
$
$
$
$
$
$
$ 136,928,193
Sales Taxes
$ 15,742,304
$
$ 15,742,304
$
$
$
$
$
$
$ 15,742,304
License and Permits
$ 313,000
$
$ 313,000
$
$
$
$
$
$
$ 313,000
Intergovernmental
$ 13,595,810
$
$ 18,070,362
$
$
$ 7,740
$ 1,108,211
$
$ 55,721
$ 19,242,034
Charges for Service
$ 9,292,257
$
$ 9,375,179
$
$
$
$
$ 1,556
$
$ 9,376,735
Investment Earnings
$ 105,000
$
$ 105,000
$
$
$
$
$
$
$ 105,000
Miscellaneous
$ 798,340
$ -
$ 882,494
$
$ 8,000
$ 1,187
$ 5,231
$
$
$ 896,912
Transfers from Other Funds
$ 1,040,000
$ 1,087,700
$ 1,087,700
Fund Balance
$ 2,187,872
$ 781,630
$ 8,117,611
$
$ 8,000
$ 8,927
$ 1,113,442
$ 1,556
$ 55,721
$ 8,117,611
Total General Fund Revenues
$ 180,002,776
$ 781,630
$ 190,621,843
$
$ 8,000
$ 8,927
$ 1,113,442
$ 1,556
$ 55,721
$ 191,809,489
Expenditures
Governing & Management
$ 15,339,623
$ 231,691
$ 15,615,577
$
$
$
$
$ 1,556
$
$ 15,617,133
General Services
$ 17,910,408
$ 120,317
$ 18,142,778
$
$
$
$
$
$
$ 18,142,778
Community& Environment
$ 5,851,987
$ 67,971
$ 5,960,794
$
$ 8,000
$
$
$
$
$ 5,968,794
Human Services
$ 30,711,556
$ 160,216
$ 34,721,690
$
$
$ 8,927
$ 1,113,442
$
$ 55,721
$ 35,899,780
Public Safety
$ 20,121,532
$ 201,435
$ 20,588,169
$
$
$
$
$
$
$ 20,588,169
Culture & Recreation
$ 2,332,405
$
$ 2,367,282
$
$
$
$
$
$
$ 2,367,282
Education
$ 82,300,134
$ -
$ 82,300,134
$
$
$
$
$
$
$ 82,300,134
Transfers Out
$ 5,435,131
$ 10,925,419
$ 10,925,419
Total General Fund Appropriation
$ 180,002,776
$ 781,630
$ 190,621,843
$
$ 8,000
$ 8,927
$ 1,113,442
$ 1,556
$ 55,721
$ 191,809,489
$ $ $ $ $ $ $ $ $ $
Visitors Bureau Fund
Revenues
Occupancy Tax
$ 959,518
$ 959,518
$ 959,518
Sales and Fees
$ 1,000
$ 1,000
$ 1,000
Intergovernmental
$ 180,482
$ 205,482
$ 205,482
Investment Earnings
$ 500
$ 500
$ 500
Miscellaneous
$
$
$ 1,800
$ 1,800
Appropriated Fund Balance
$ 150,000
$ 175,000
$ 175,000
Total Revenues
$ 1,291,500
$ -
$ 1,341,500
$ 1,800
$ -
$ -
$ -
$ -
$ -
$ 1,343,300
Expenditures
Community and Environment $ 1,291,500 $ 1,341,500 $ 1,800 $ 1,343,300
Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2012-13
Paul Laughton:
$24,597 to cover remaining
General Fund Budget Summary costs of Pay and Class Study
allocation; $49,327 to cover
Original General Fund Budget $180,002,776 2nd Primary Election costs
(BOA#1); $25,500 to cover
Additional Revenue Received Through Sheriff Office vehicle
Budget Amendment#9 (April 23, 2013) purchase(BOA#1);
Grant Funds $170,436 $904,367 to resolve matter
Non Grant Funds $5,706,538 with NC 911 Board regarding
past use of E911 Funds(BOA
General Fund - Fund Balance for Anticipated #2-A); $104,397 to help with
Appropriations (i.e. Encumbrances) $781,630 purchase of OSSI-CAD
General Fund - Fund Balance Appropriated to system(BOA#2-B);$43,310
to cover additional hours and
Cover Anticipated and Unanticipated days of early voting period
Expenditures $5,148,109 (BOA#3); $380,000 to
establish a Historic Rogers
Total Amended General Fund Budget $191,809,489 Road Community Center
Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B);
Fund Budget $11,806,713 $40,000 for an increased
% Change in 2012-13 Approved General Fund allocation to Pretrial Services
Budget 6.56% Needs n
ds Assessmentt for the
VIPER system (BOA#4);
Authorized Full Time Equivalent Positions $19,350 for carry forward
budgeted funds from FY 11-
Original Approved General Fund Full Time 12(BOA#4),$10,000 to
Equivalent Positions 801.425 establish the Community
Original Approved Other Funds Full Time Cuing Fund Orange
ty; $150,,000 for
Equivalent Positions 86.750 construction of Rogers Road
Position Reductions during Mid-Year (a .� � � � Community Center(BOA#4);
Additional Positions Approved Mid-Year 3.500 $75,261 to upgrade AV
equipment at SHSC(BOA#4-
Total Approved Full-Time-Equivalent B); $147,000 to hire 2 new
Positions for Fiscal Year 2012-13 888,675 staff in Emergency Services
(BOA#4-C); $100,000 to
Paul Laughton: establish a Community Loan
3.0 FTE Time-limited Fund for water/sewer
Grant positions within the connections(BOA#4-D);
DSS Homelessness Grant $3,000,000 for OPEB funding
(BOA#4-E); $25,000 to
Paul Laughton: support the Health
.50 FTE Medical Office Department's Nicotine
Assistant position approved Replacement Therapy pilot
on 1/24/13 as part of a project(BOA#7)
reclassifying and reallocation
of existing budgeted funds
within the Health Dept; 3.0
FTE Time-limited positions in