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HomeMy WebLinkAboutAgenda - 04-16-2013 - 2 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 16, 2013 Action Agenda Item No. 2 SUBJECT: County Commissioners: Boards and Commissions —Annual Work Plans/Reports DEPARTMENT: Board of Commissioners PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Under Separate Cover INFORMATION CONTACT: Listing of Annual Summaries Clerk's Office, 245-2130 PURPOSE: To consider and discuss boards and commissions' annual work plans/reports for five (5) boards and commissions with the respective Chairs in attendance. BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal setting retreats, the Board requested and received annual summaries/work plans from the County's internal advisory boards and commissions (ABCs). This information provided the Board with a yearly overview of the boards and commissions and their projected goals for the upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual retreats. The Boards that will be presented at the April 16 work session are: • Parks and Recreation Council Neal Bench, Chair (with Department of Environment, Agriculture, Parks and Recreation Director David Stancil) • Advisory Board on Aging Heather Altman, Chair (with Department on Aging Director Janice Tyler) • Agricultural Preservation Board Kim Woods, Co-Chair/Howard McAdams, Co- Chair; David Stancil (with Department of Environment, Agriculture, Parks and Recreation Director David Stancil) • Arts Commission Alice Levinson, Chair ( with Arts Commission Director Martha Shannon) 2 • Economic Development Advisory Board Donald Bryan, Chair (with Economic Development Director Steve Brantley) • Human Relations Commission Colin Austin, Chair (with Housing, Human Rights and Community Development Director Tara Fikes) Boards that will not attend a work session (unless otherwise directed by the Board): Adult Care Community Advisory Board Affordable Housing Advisory Board -joint dinner meeting Board of Adjustment Board of Health -joint dinner meeting Board of Social Services -joint dinner meeting Nursing Home Community Advisory Board Planning Board -joint dinner meeting Solid Waste Advisory Board FINANCIAL IMPACT: None. RECOMMENDATION(S): The Manager recommends the Board review the annual work plans from advisory boards and commissions and provide feedback and/or direction. 3 NAME OF BOARD/COMMISSION: Parks & Recreation Council Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Parks and Recreation Council Person to address the BOCC at work session- if applicable- and contact information: N/A Primary County Staff Contact: David Stancil, DEAPR Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? One, plus quarterly Intergovernmental Parks Work Group (chair) and special meetings related to the Parks and Recreation Master Plan Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Council shall serve as the advisory board for provision of parks facilities and recreation programs. It shall suggest policies, within its powers and responsibilities as stated in Article 26 of the Code of Ordinances. The Council shall consult with and advise the Board of Commissioners and staff in matters affecting recreation policies and programs, advise on the acquisition of parkland and lands for recreation programs, and advise on long-range planning for recreation and parks, including the development of plans, studies and reports What are your Board/Commission's most important accomplishments? • Members have assisted and advised in the master plans for Little River 4 NAME OF BOARD/COMMISSION: Parks & Recreation Council Report Period: 2012 Regional Park, Efland Cheeks Community Park (Phase 2), Twin Creeks (Moniese Nomp) Park, Blackwood Farm Park, Cedar Grove Park, Fairview Park and the Hollow Rock Access Area. • The Council is taking an active role in the new Parks and Recreation Master Plan, which is underway, including advising on public input and participating in public input sessions. • Members have assisted in the operation of numerous special events. • The Chair serves on the Inter-governmental Parks Work Group, and representatives also serve on the New Hope Creek Corridor Advisory Council. • The Council was an Element Lead Advisory Board involved in the 2030 Comprehensive Plan. • The Council makes recommendations for the triennial Lands Legacy Action Plan. • The Council has worked toward the establishment and incorporation of a Friends of Parks and Recreation Group. • The Council hosts the biannual Joint Recreation and Parks Advisory Council meeting on a rotating basis, most recently in 2011. • The Council took meetings `on the road' in 2012, visiting park sites and discussing issues with different staff superintendents and park managers. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Biennial joint meetings of town/county parks and recreation councils Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The PRC reviews site plans for major subdivision applications in the county's jurisdiction. Recommendations are made on potential land dedication for parks and open space. (Goal 5) The PRC is the lead advisory board and is taking an active role in the update to the 1988 Comprehensive Parks and Recreation Master Plan. This effort is underway, and the PRC helped create the community needs assessment survey and the public input sessions in its role as "steering committee." (Goal 5) The Council reviewed plans and advised on Fairview Park and the Hollow Rock Access Area, as well as providing input on the Mountains to Sea Trail dialogue of 2012. (Goal 6) 5 NAME OF BOARD/COMMISSION: Parks & Recreation Council Report Period: 2012 If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Park's and Recreation Council) The PRC helped create and advised on the Community Needs Assessment (4200 household surveys in September 2012) (Goal 1, 4). The PRC has identified working with the school systems to promote shared use of facilities for recreation purposes as a priority, and engaged in preliminary discussions to this end (Objective PR 2.4). The PRC has assisted in the implementation of park master plans, such as Fairview Park (Objective PR 3.2). A new Parks and Recreation Facilities Plan map will be an outcome of the new Master Plan (Objective PR-5.6). Identify any activities this board/commission expects to carry out in 2013 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • By far the most substantial and significant effort carrying into 2013 is the Parks and Recreation Master Plan, currently underway and scheduled to be completed in spring 2013. • Use the master plan to identify top priorities for future implementation, and address important coordination (towns, schools) and system priorities and scope questions. • Take a more-direct approach to engaging the school systems on recreational use of school facilities, including more regular communication. • Examine the facility use policy as it pertains to recreational facilities, and assist staff in developing a "partnership template" for evaluating requesting facility leases and partnership opportunities. • Continue to look at opportunities to provide a support system for recreation activities, including the Friends of Parks and Recreation group. • Provide assistance in facilitating accurate information on the planned Mountains-to-Sea Trail within Orange County. 6 NAME OF BOARD/COMMISSION: Parks & Recreation Council Report Period: 2012 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Attempting to break through the longstanding issue of community use of school facilities for recreation is becoming more important each year. Lack of gymnasium space is the driving factor for the need to resolve this matter. • Development of environmental/nature programming and services, identified by citizens at public information sessions as a common theme. • The possibility of a working farm component at a park site (with the possibility of a working farmer living on-site)? 7 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 — December 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Advisory Board on Aging Person to address the BOCC at Retreat (if requested by BOCC) and contact information: Heather Altman, Advisory Board Chair haltman @carolwoods.org 109 Sunset Ridge Lane Chapel Hill, NC 27516 Primary County Staff Contact: Janice Tyler, Department on Aging Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? In addition to the monthly meetings, the Board has been actively engaged in MAP meetings and work groups, sometimes meeting several times monthly. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. This Board suggests policy and makes recommendations to the Board of Commissioners and the Department on Aging while acting as the liaison between the older adults of the County and County government. It is charged with promoting needed services, programs and funding that impacts the older adults. What are your Board/Commission's most important accomplishments? • Completed the Master Aging Plan Update process for 2012-2017 and in July began our Year One Implementation plan. The new MAP process is considered a model for the state. The board chair and Aging Director presented the planning process model at the NC Board of County Commissioners Annual Conference in Raleigh in August. The Aging Director and Aging Transition Administrator were invited to D.C. to meet with officials representing the French government to share our planning model. • Secured outside funding for two UNC School of Public Health Summer 8 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 — December 2012 Practicum interns to assist in creating the Yr 1 MAP Implementation Plan. • Secured a second UNC School of Public Health Behavior Capstone Team of five graduate students to assist with the implementation of a social marketing/communications for the Department as outlined in the 2012-17 MAP. • Aging board members also serve on other county and community boards to strengthen coordination of services to older adults. Those boards include the Orange County OUT, OCIM, Meals on Wheels, Carolina Villages and Orange County Housing Boards. • On-going development of community partnerships to accomplish MAP goals. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Co-sponsored 4th annual Community Resource Fair at University Mall; 700 persons were in attendance at the March 2012 event. • Provide Orange County representation to the Triangle J Area Agency on Aging Advisory Council • Support the Chatham-Orange Community Resource Connections and the development of its 24 partnerships with local agencies, as well as being a pilot site for the Hospital Transitions model. • Assist in promotion of the Senior Tar Heel Legislature initiatives through representation by two Advisory Board on Aging affiliates. • Board makes recommendations to BOCC of potential legislative concerns to be included in the BOCC Legislative agenda. • On-going input into other community planning processes, such as the Southern Human Services Campus Master plan project, the UNC GigU Initiative and etc. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) Identify any activities this board/commission expects to carry out in 2013 9 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 — December 2012 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Continue with Year One Implementation Plan thru June 2013 and prioritize strategies for Year Two including securing funding for new initiatives. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The Advisory Board on Aging continues to study ways and means to maximize or reallocate available resources to meet the emerging magnitude of the needs of an increasing percentage of county residents that are seniors. • The Advisory Board sees it role as volunteers who are here to help and be utilized as much as possible to build a better community. • Concern for the growing transportation needs of older adults and the emerging issue of volunteers providing transportation and the liabilities that this involves. 10 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Agricultural Preservation Board Person to address the BOCC at work session- if applicable- and contact information: N/A Primary County Staff Contact: David Stancil, DEAPR Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Third Wednesdays of January, March, May, August, September and November. Meetings in alternate months called as needed. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board's mission statement, adopted in 2005, is "to encourage the voluntary preservation of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county." The APB serves as the County government advisory board for agricultural issues and administers the Voluntary Farmland Protection Program Ordinance (Chapter 48, Orange County Code of Ordinances) as per NCGS 106-735 through 744. The Board receives and makes recommendations on proposed Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts. The Board is responsible for preparing (in conjunction with other agricultural agencies) the Countywide Agricultural Development and Farmland Protection Plan, and the implementation of the Orange County Comprehensive Plan, Natural and Cultural Systems Element (Agricultural section). The Board advises the Board of Commissioners on agricultural and farmland preservation, agricultural issues including sustainable agriculture, emerging trends in agriculture, and other 11 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 ventures, initiatives and projects. The Board assists in other programs such as the annual Agricultural Summit. What are your Board/Commission's most important accomplishments? • Review and recommendations on 18 approved Voluntary Agricultural District farms (totaling 3,300 acres), and one Enhanced Voluntary Agricultural District farm. • Creation and approval of the Orange County Agricultural Development and Farmland Protection Plan. • The 10% Campaign for Local Foods • Preparation of educational materials on Voluntary Agricultural Districts, right-to-farm law, and other agricultural topics. • Assistance in the annual Agricultural Summit. • Participated in discussion with Animal Services Advisory Board subcommittee on possible nuisance issue. • Developed list of livestock operations for Animal Services department. • Convening meeting of all county agricultural boards and committees for joint goal-setting and planning. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Assist in the annual Agricultural Summit. Biennial/triennial meeting of all agricultural boards. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The APB promotes and reviews and recommends new Voluntary Agricultural Districts that help protect farmland (Comp Plan, Natural and Cultural Systems Goal 2). The Board oversaw the creation of a long-term plan for agricultural development and farmland protection, and is working to implement the provision of that plan. (Goal 2, Goal 5). The APB stays abreast of emerging trends in agriculture, and advises the Board of Commissioners of new issues or concerns — such as Agricultural Support Enterprises (Goal 5) The APB makes recommendations on goals and objectives for the triennial 12 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 Lands Legacy Action Plan (Goal 8). If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agricultural Preservation Board, Affordable Housing Board, Parks and Recreation Council) The APB has continued to advocate for the Agricultural Support Enterprises project, to help promote agricultural economic development and agricultural entrepreneurialism (Goal 2, Objective AG-1). The APB promotes, reviews and recommends Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts (Goal 2 Objective AG-1, Goal 8 Objective AG-9). The APB promotes efforts to increase purchase and consumption of local foods (Goal 2, Objective AG-3; Goal 3, Objective AG-7). Identify any activities this board/commission expects to carry out in 2013 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Review and possible revisions to the Voluntary Farmland protection ordinance as per changes to NC General Statutes • Assist with the 2013 Agricultural Summit • Explore possible Rural Orange Oral History Project with Orange County Library (funding possibly via Library) • Assisting with possible Farm-to-Table Event for 4t"-grade students in fall 2013 (staff time and funds within DEAPR proposed budget) • Continuing to promote and recommend Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts • Assist with the implementation of the 10% Campaign to promote local food purchasing within County government and among residents. • Working with the Planning Department on Conditional Use Zoning (Ag Support Enterprises) effort. • Coordination with Animal Services Advisory Board on ordinance provisions. Discussion of possible revisions to Animal Control Ordinance that impact agricultural operations. 13 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Based on recent experiences, an effort is needed to address retention of Use Value Tax program when farmer-to-farmer land transfers occur. Propose to work with Tax Administration office to help make farmers aware of the process for keeping agricultural land in the program when land changes hand from one farmer to another. • Continuing need to address farm animals and the application of animal services ordinance nuisance provisions. 14 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Arts Commission (OCAC) Person to address the BOCC at Retreat (if requested by BOCC) and contact information: Alice Levinson, Chair, Home # 919/932-5902; allevs @att.net (OCAC scheduled to present in 2014) Primary County Staff Contact: Martha Shannon, 919/968-2011, mshannon @orangecountync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? 2nd Monday each month (except for July) at 6 pm at various sites Brief Statement of Board/Commission's Assigned Charge and Responsibilities: Our mission is "to promote and strengthen the artistic and cultural development of Orange County, North Carolina." Since 1985 the OCAC has served as the countywide arts agency providing funding and support for high quality arts programs. OCAC is the Designated County Partner for NC Arts Council's state Grassroots Program funds in Orange County. We also award county arts grants, sponsor programs, promote the arts and serve as an arts information clearinghouse. What are your Board/Commission's most important accomplishments? In addition to our annual programs listed below, the Arts Commission has recently: • Coordinated all aspects of Orange County's participation in a national arts economic impact study by Americans for the Arts (AFTA) entitled "Arts & Economic Prosperity IV - The Economic Impact of Nonprofit Arts & Culture Organizations & Their Audiences." — ECON. DEV. • With the help of the Chapel Hill/Orange County Visitors Bureau, launched an online arts calendar for Orange County artists & arts organizations (www.ExploreChapelHillARTS.com). Reminders & Training for artists & arts organizations on the use of this online resource is ongoing. — ECON. DEV. 15 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Administer two grant programs (spring and fall) that fund artists, schools, arts agencies and nonprofit organizations sponsoring art projects • Lead two grant-writing workshops for artists & organizations prior to OCAC grant deadlines • Apply annually to NC Arts Council for Designated County Partner renewal • Sponsor Quarterly Artists' Salons, featuring speakers on professional development for artists • Write and distribute press releases, online newsletters, monthly e-newsletters, grant guidelines/applications and other occasional publications • Serve as clearinghouse of arts information on/for Orange County by responding to artists, non- profit organizations, schools, and the public via phone, email, mail, social media, etc. • Update and maintain website with information on our programs and services including a searchable online local arts directory utilizing our database • Coordinate 5t" District Congressional High School Arts Competition for Orange County; participate at the district-level competition and reception • Co-sponsor Emerging Artist Program with arts councils in Durham, Chatham, Person, and Granville counties • Co-sponsor Piedmont Laureate Program with arts councils in Durham, Wake & Alamance co's. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s): The OCAC has a role to play in carrying out Goal 3 (Economic Development) and Goal 6 (Quality of Life) of the BOCC's Goals and Priorities Fiscal Year 2009-10 (approved 9/15/09). The role of the OCAC in tourism is to help local artists and arts agencies create the "product" (visual art exhibits, musical concerts, studio tours, theatre performances, etc.) that both locals and visitors come to Orange County to enjoy. The arts help create more vibrant and prosperous communities. The presence of creative professionals in a given area is the single most important factor associated with what visitors will spend. Arts industries & events draw audiences. Nonprofit arts and culture organizations in Orange County spent a total of$85.4 million during FY 2010, supporting 3,352 full-time equivalent jobs and generating $8.0 million in local and state government revenue. Through the creative industries, Orange County has an opportunity to further increase job creation, attract investments, generate tax revenues, and stimulate the local economy through tourism and consumer purchases. In addition, creative industries contribute to the contemporary workforce, making creative contributions to industries' products and services and infusing culture into community development. Orange County can use the arts to boost the economy in a variety of ways, from incorporating arts into economic development and community development plans to supporting arts education and promoting arts assets as boosts to cultural tourism. By investing in the arts and incorporating arts and culture into economic development plans, Orange County can reap numerous benefits — economic, social, civic, and cultural — that help generate a more stable, creative workforce; new tourism; and more livable communities. The arts teach our children the skills that will make them successful in the 21St century workforce — innovation, imagination, critical thinking, and collaboration. The single most effective way to achieve 16 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 sustainable economic growth and to enrich the quality of life of all citizens is to develop the arts at all levels. The Arts create jobs. The Arts create vibrant Orange County communities. The Arts make money for Orange County. The Arts inspire Orange County children to excel. The Arts communicate across cultures in Orange County. The Arts express Orange County's identity and heritage. The Arts Experience changes lives. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities...: N/A Identify any activities this board/commission expects to carry out in 2013 as they relate to established BOCC goals and priorities... please list fiscal impact: GOAL 3: ECONOMIC DEVELOPMENT—Along with the Durham Arts Council and CVB, we will continue to promote the Triangle-wide online arts calendar in 2013. GOAL 3: ECONOMIC DEVELOPMENT—We want to partner with other agencies on various Collaborative Marketing Initiatives, such as an Orange County "Sculpture Collaboration" promotion. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • We hope for continued funding by Orange County. • We would like meaningful input in the planning process of all county art-related projects. • We want to resume public art projects on county property funded by annual CIP allocations. 17 NAME OF BOARD/COMMISSION: ECONOMIC DEVELOPMENT ADVISORY BOARD Report Period: Jan. 1 — Dec. 31, 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Economic Development Advisory Board Person to address the BOCC at work session, if applicable, and contact information: D.R. Bryan (Chair of Advisory Board) Tel # (919) 880-1478 or drb(a-)b prop nc.com Primary County Staff Contact: Steve Brantley, Director Orange County Economic Development (919) 245-2326 sbrantley(a-)orangecou ntync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Meetings with be held from 7:30 — 9:00 AM of the second Monday of every other month, as follows: January 14, March 11, May 13, July 8, September 9, and November 11. Location of the meeting will probably move to various locations within the County. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. Work cohesively with the County's Economic Development staff and other economic development partners to position Orange County as a competitive location for business opportunities. What are your Board/Commission's most important accomplishments? N/A. The current advisory board is newly formed and has met only 3 times since its first meeting on August 15th, 2012. Consequently, it has not had sufficient time to work toward major accomplishments. 18 NAME OF BOARD/COMMISSION: ECONOMIC DEVELOPMENT ADVISORY BOARD Report Period: Jan. 1 — Dec. 31, 2012 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually: Describe this board/commission's activities/accomplishments in carrying out BOCC goals)/priorities, if applicable. N/A. The current advisory board is newly formed and has met only 3 times since its first meeting on August 15th, 2012. Consequently, it has not had sufficient time to work toward major accomplishments. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. N/A. Identify any activities this board/commission expects to carry out in 2013 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources) associated with these proposed activities (please list). 1) Assist with and advise on the optimal percentage of retail, industrial, commercial and manufacturing developments in the County's Economic Development Districts; 2) Assist, advise and advocate for diverse, sustainable and appropriate economic development including retail, manufacturing, commercial, entrepreneurial, agricultural, arts, tourism, residential and others; 3) Participate and advise in discussions, evaluations and County Commissioner decisions on appropriate economic development uses of the proceeds from sales tax revenues; and, 4) Assist with and provide advice to Orange County's small business loan program. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1) Increasing the tax base and high-tech employment opportunities in Orange County by growing new and existing businesses within the county. 2) Improving the County's communication plan related to the importance of economic development; 19 NAME OF BOARD/COMMISSION: ECONOMIC DEVELOPMENT ADVISORY BOARD Report Period: Jan. 1 — Dec. 31, 2012 3) Streamlining the review and permitting processes for new development to change the perception that Orange County is anti-business. 20 NAME OF BOARD/COMMISSION: The Orange County Human Relations Commission (HRC) Report Period: 2012 calendar year for annual report; 2013 calendar year for work plan ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: The Orange County Human Relations Commission (HRC) Person to address the BOCC at Retreat (if requested by BOCC) and contact information: Tara L. Fikes, Director Housing, Human Rights, and Community Development Department 919.245.2492 Primary County Staff Contact: Same as above How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The HRC meets monthly except for the month of July. If the HRC convenes "special meetings" and/or sub-committee meetings the purpose is to consider nomination information for the Pauli Murray Awards or the Student Essay Contest. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Orange County Board of Commissioners created the Orange County Human Relations Commission to: a. Study and make recommendations concerning problems in the field of human relationships; b. Anticipate and discover practices and customs most likely to create animosity and unrest and to seek solutions to problems as they arise; c. Make recommendations designed to promote goodwill and harmony among groups in the County irrespective of their race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, age, marital status or status with regard to public assistance; d. Monitor complaints involving discrimination; e. Address and attempt to remedy the violence, tensions, polarization, and other harm created through the practices of discrimination, bias, hatred, and civil inequality; and 21 NAME OF BOARD/COMMISSION: The Orange County Human Relations Commission (HRC) Report Period: 2012 calendar year for annual report; 2013 calendar year for work plan f. Promote harmonious relations within the County through hearings and due process of law. What are your Board/Commission's most important accomplishments? 1. Organized and sponsored the 2012 Human Relations Month Forum entitled: "Defining Marriage in North Carolina by Constitutional Amendment: What are the Implications?" The panelists included: Stuart Campbell, Executive Director— Equality North Carolina; Maxine Eichner, Professor - UNC-CH School of Law; and Brett Webb-Mitchell, Visiting Professor— North Carolina Central University. Attorney Milan Pham served as Moderator for the Forum. 2. Continued implementation of the Building Integrated Communities Initiative to discuss ways to engage the immigrant community in governmental activities. 3. Adopted a resolution requesting the BOCC take the appropriate steps to amend the Civil Rights Ordinance to include sexual orientation and sexual identity as protected classes and that this matter be included in the legislative agenda of the Orange County Legislative Delegation for the next legislative session. 4. Reviewed the BOCC Advisory Board Policy and crafted the Human Relations Commission Policies and Procedures in accordance therewith. Also, considered optimal membership size and made a recommendation to the BOCC to have a total size of 18. 5. Held the 2011 Pauli Murray Awards Ceremony on February 26, 2012 when community service awards were given to a Youth — Joseph DeVito. Individual — Maggie West; and Chapel Hill Rehabilitation and Healthcare. Additionally, local middle and high school students participated in an Essay Contest with first, second and third prizes. 6. Developed a plan for more regular attendance at Board of County Commissioners meetings in order to stay informed regarding issues that may have social justice implications. 7. The Emancipation Proclamation subcommittee began making plans for Orange County's commemoration of the 150th Anniversary of the issuance of Emancipation Proclamation in 2013. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Provide proclamations recognizing Human Rights Week, Human Rights Day, and the Bill of Rights Day in December of each year, Human Relations Month in February and for Fair Housing Month in April. Organized and sponsored the annual Human Relations Month Forum to acknowledge February as Human Relations Month. Organize and sponsor the Annual Pauli Murray Awards Ceremony. 22 NAME OF BOARD/COMMISSION: The Orange County Human Relations Commission (HRC) Report Period: 2012 calendar year for annual report; 2013 calendar year for work plan Respond to residents' requests for feedback/support regarding various social justice issues. Study and make recommendations to the BOCC regarding social justice issues as well as other human relations matters. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of governance that reflects community values. • Entered into collaboration with the UNC School of Government known as "The Building Integrated Communities" initiative. The anticipated goal of this collaborative effort is to ensure that all the diverse ethnic and immigrant communities in Orange County have equal access to and understanding of available resources within the County. BOCC Charge to the HRC Study and make recommendations concerning problems in the field of human relationships. Make recommendations designed to promote goodwill and harmony among groups in the County irrespective of their race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, age, marital status or status with regard to public assistance. • Recommended that the BOCC take appropriate steps to amend the Orange County Civil Rights Ordinance to include sexual orientation and sexual identity as protected classes and further recommended that this matter be included on the agenda of Orange County Legislative Delegation for the next legislative session • Adopted a resolution encouraging the BOCC to re-affirm its commitment to social justice, equal rights and equal opportunity for all residents of Orange County and to voice opposition to the proposed Amendment 1 to the North Carolina Constitution which would prohibit marriage between people of the same gender, and further prohibit the recognition of any other form of domestic legal union. • Submitted a recommendation to the BOCC requesting that the BOCC adopt a proclamation acknowledging Human Rights Day, Bill of Rights Day, and Human Relations Week in December 2011. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate 23 NAME OF BOARD/COMMISSION: The Orange County Human Relations Commission (HRC) Report Period: 2012 calendar year for annual report; 2013 calendar year for work plan your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) N/A Identify any activities this board/commission expects to carry out in 2013 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). ✓ Pursue current issues for women in collaboration with The Women's Center. ✓ Continue monitoring and commenting about immigration issues. ✓ Initiate the implementation of the Social Justice Goal Impact Review Tool. ✓ Continue the "Building Integrated Communities" Initiative. ✓ Continue monitoring and commenting about the proposed Amendment 1 to the NC Constitution. ✓ Continue efforts to get the Orange County Civil Rights Ordinance amended to include sexual orientation and sexual identity as protected classes. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? ➢ Acknowledgement of the 150th anniversary of the Emancipation Proclamation with planned activities throughout the year. . ➢ Amending the Civil Rights Ordinance include sexual orientation and sexual identity as protect classes. ➢ Integrate immigrant population representatives into the membership of the HRC. ➢ Include the Social Justice Goal Impact Review Tool in the governing body's decision-making process. ➢ Continue efforts to affirmatively further fair housing. ➢ Work with Justice United to craft a Tenant's Bill of Rights.