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HomeMy WebLinkAboutAgenda - 04-16-2013 - 1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 16, 2013 Action Agenda Item No. 1 SUBJECT: Northern Human Services Center Project Update DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No ( "AMS "), Department of Environment, Agriculture, Parks & Recreation ( "DEAPR ") ATTACHMENT(S): INFORMATION CONTACT: A. Site Locator Jeff Thompson, (919) 245 -2658 B. Renovation Cost Comparison David Stancil, (919) 245 -2522 C. Design Services Proposal from MBAJ Architects PURPOSE: To receive an update on the progress of the Northern Human Services Center Project, gather feedback, and outline next steps with the project. BACKGROUND: In November 2012 the Board of County Commissioners ( "BOCC ") authorized the Manager to proceed with the development of a community center on the site of the Northern Human Services Center. After significant public input and discussion, the Board approved the adaptive re -use "Option 2" for development, allowing a partial deconstruction of the facility and saving significant portions of the historic and culturally significant building. This will allow important features of the structure to become integrated within a modern, efficient, 10,000 square foot community center (see Attachment B, "Renovation Cost Comparison "). The Board decided against the option of deconstructing the existing structure in its entirety and constructing an entirely new facility. The Board also authorized the Manager to engage a professional design firm for the project through a standard request for qualifications ( "RFQ ") process. Additional information from the Board's November 8, 2012 consideration of this project (Agenda Item 7 -a — "Northern Human Services Center Project — Next Steps ") is available at http: / /www.co.orange. nc. us /occlerks /121108. pd f. History The former Cedar Grove Elementary school was built in 1950 to serve the African - American community in northern Orange County (note Attachment A, Site Locator'). As a result of de- segregation in public schools, the facility was transferred to County control in 1976, with a deed restriction that the facility be used for a "public purpose ". The 37,000 square foot facility housed numerous County services, including a branch library, social services, educational offerings (including Durham Technical College classes), Head Start programs, other child care services, and recreation programs. As of December 31, 2012, the facility is vacant except for the office of the Cedar Grove Park supervisor. All utilities have been disconnected, except for the needed conditioning to preserve the plumbing lines and control humidity. The County has limited its programming of the space over the past several years, due to a combination of falling demand and high fixed costs to maintain the facility. Several studies have examined potential uses of the building. However, no potential use overcomes the very high operating cost of the facility (estimated at $100,000 annually, when fully conditioned) and necessary capital improvements. The single most limiting factor for the facility is the lack of conventional water and sanitary sewer service. The current well and septic system can adequately service a low volume of flow — not a higher volume necessary to support the full facility and its programming capacity. Such a single system renovation to the well and septic system is estimated to cost between $500,000 and $800,000. Recent Activities County staff has recently concluded the RFQ process, recommending MBAJ Architects from Raleigh, NC as the design firm for the project. Eleven firms submitted written proposals for evaluation. Five firms were selected to interview with a staff panel consisting of Susan Mellott (who has since retired from Planning and Inspections), David Stancil (DEAPR), Jeff Thompson and Wayne Fenton (AMS), and Michael Talbert (Manager's Office). David Cannell of Finance and Administrative Services managed the RFQ process. The firms were evaluated based upon the quality of the collective presentation, specifically their responses in the areas of relevant experience with adaptive re -use design, community center design experience, and experience with historic and culturally significant projects. Firms submitting RFQ proposals were: ADW Architects, Charlotte NC Building Technology Associates, Oak Park, MI *Corley Redfoot Architects, Chapel Hill NC Davis Kane Architects, Raleigh NC HH Architecture, Raleigh NC *Isley Hawkins Architecture, Durham NC *MBAJ Architecture, Raleigh NC *RND Architects, Durham NC Robert W. Carr Architects, Durham NC Summit Design and Engineering, Hillsborough NC *Weinstein Friedlein Architects, Carrboro NC *Firms invited to interview Representatives from MBAJ Architects will be present during the work session and will be available to answer questions from the Board. Staff will present a Professional Services Agreement to the Board at the June 18, 2013 regular meeting for approval for the Chair to execute. The design will encompass all deconstruction work through final occupancy of the renovated facility. This path ensures that a single general construction firm will be responsible for the entire project to its finish and subsequent operation. K The design will also consider potential complementary uses such as an Emergency Services base station and a communications tower to support both emergency communications and other services such as wireless technology access and cellular connectivity. Once the design process begins, the informal resident design and review advisory group will convene to assist in the space programming and follow -on design process. This group is made up of eight individuals who volunteered during the September 25, 2012 public meeting. The general development timeline may be as follows: TASK PROPOSED BEGINNING DATE END BY DATE BOCC Action: Approval for Designer Professional Services Agreement est. 6/18/13 6/18/13 Project schematic design 6/18/13 10/20/13 BOCC Action: Approval of Schematic Design (est.) 10/15/13 10/15/13 Project final design, bid document preparation 11/1/13 1/31/14 Project Bid - abatement, deconstruction and adaptive re -use construction est. 2/1/14 4/28/14 BOCC Action: Bid Award, Budget Approval for Construction est. 6/20/14 6/20/14 Construction, Commissioning, Opening (est. 8 months duration) 7/1/14 3/1/15 FINANCIAL IMPACT: The Board - approved FY2012 -17 Capital Investment Plan ( "CIP ") included $250,000 in FY 2012 -13 for deconstruction of sections of the facility in preparation for the future use on the site. The Board also approved $2.0 million in FY2014 -15 for the construction of the new facility. Since the project will be completed under one general contract, these funds are currently available for professional services with regard to the selected designer. RECOMMENDATION(S): The Manager recommends the Board receive the progress update and provide feedback for the Northern Human Services Project. Attachment A: Site Locator 4 ATTACHMENT B Northern Human Services Center Development Option Comparison Abatement, Removal Design, Construction, Equipment Contingency Schematic Budget Estimate Schematic Budget per square foot Considerations: Development and Construction Cost Design Flexibility Programmed Use Flexibility Unforeseen Conditions Original Structure's Use? Estimated Future Operating Costs Option 1 New Construction, 10,000 square foot pre - engineered metal building, standing seam roof, masonry and /or block accented exterior walls; standard interior upfit Option 2 Removal of classroom wings, adaptive re -use of 10,000 square foot center portion; new roof and building systems; standard interior upfit $220K - $250K $175K - $225K $1.3M - $1.5M $1.36M - $1.58M $300K - $350K $309K - $366K $1.82M - $2.10M $1.84M - $2.17M $182-$210 $185-$217 Lower Higher Higher Lower No Low to Mid -Range Low to Mid -Range Lower Lower Higher Yes Low to Mid -Range 5 il� 9131 Anson Way, Suite 204 Raleigh, North Carolina 27615 Office: 919- 573 -6400 Toll -free: 800 - 590 -MBAJ Fax: 919- 573 -6495 April 1, 2013 Attachment C Mr. Jeff Thompson Orange County Director of Asset Management Services 200 South Cameron Street P O Box 8181 Hillsborough, NC 27278 RE: Northern Human Services Center Renovation COMM. NO.: FILE NO.: A -1.0 Dear Jeff: We are excited to have been selected by Orange County for the design of renovations at the Northern Human Services Center project. We look forward to developing a strong working relationship with you through this project. As requested, below is our proposal for professional services. Project Scope MBAJ Architecture will provide architectural and engineering design services for the Northern Human Services Center Renovation. The scope of services will include Programming, Design and Construction Observation for upgrades and renovation to the existing Cedar Grove facility. The exact scope of the renovations will be determined during the programming phase utilizing a round table format to gather input from the project committee. The project scope will include a recognition of the cultural significance of this site. The exact nature of this recognition will be an integral part of the programming process. The final proposed scope of the project will be balanced against the funding available for the project. MBAJ will engage independent engineering consultants to provide Structural evaluation for the proposed demolition, along with Civil /Landscape, Plumbing, Mechanical, Electrical and Technology design for the proposed facility renovation. Design services shall be provided in the traditional phases of Programming, Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration. Based upon our pre - contract discussions, our proposed fee does not include hazardous material abatement design, storm water BMP design, fire protection design, surveying, geothermal conductivity test wells or geotechnical investigation for the project. The total budget for the facility including design, construction, and contingency is $2 million. The fees proposed are based upon the scope of work as we understand it at this time and the project durations outlined in the attached schedule. M: \PROSPECT - CLIENT \Civic - Governmental \North Caro lina\ County\ Orange \Proposals \20130401jft_Revised Fee Proposal.docx MBAJ Architecture Page 2of2 Letter to: Jeff Thompson Apa 1, 2013 Proposed A/E Fees Based upon the above outlined scope of professional services, and the terms of the Orange County Professional Services Agreement, MBAJ proposes a lump sum fee of $160,000 with additional reimbursable cost (printing, reproduction, shipping, fees paid to jurisdictional authorities, renderings, etc...) not to exceed $7,500. Engineers MBAJ will be utilizing the following engineers for the project: Structural Design LHC Engineers 1015 Wade Avenue Raleigh, NC 27605 Civil Engineering / Landscape Design CLH Design 400 Regency Forest Drive, Suite 120 Cary, North Carolina 27518 Plumbing; Mechanical, Electrical; and Technology Design Progressive Design Collaborative, LTD. 2900 Rowland Road, Suite 100 Raleigh, NC 27615 Schedule 7 Our preliminary schedule is attached. We recognize that the County will not have construction funding available until July 2014 and we have formulated the proposed schedule to conform to that parameter. If there are any questions, please feel free to call. We look forward to hearing from you and working with you to make the Northern Human Services Center project a success. Sincerel Jr.., AIA cc: Vanda Hamrick tz z Orange County Northern Human Services Center Preliminary Project Design Schedule 3/20/13 8 a WC 1 1 � 111111111 BOCc Presentation d Construction Documents �B•tion linal Docs Construction Package Bid Orange County Orange Planning County Approval Award Abstract Construction (8 months) 8M