The URL can be used to link to this page

Home My WebLink AboutORD-2000-142 Budget Amendment #5 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4, 2000 Action Agenda Item No. q SUBJECT: Budget Amendment #5 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Donna Dean 245-2151 Budget as Amended Spreadsheet Cedar Ridge High School Construction TELEPHONE NUMBERS: Capital Project Ordinance Hillsborough 732-8181 Pathways Elementary School Construction Chapel Hill 968-4501 Capital Project Ordinance Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and Cedar Ridge High School Construction and Pathways Elementary School Capital Project Ordinances. BACKGROUND: Arts Commission 1. The Orange County Arts Commission has received an "Arts in Education" grant from the North Carolina Arts Council. This grant will allow the Arts Commission to partner with the Orange County School system and implement a "pilot" curriculum development program to support teachers and provide artist stipends. New Hope Elementary School is the host school for the "pilot" program. No County match is required in order to receive this grant. This budget amendment provides for the receipt of these funds (column 1, Attachment 1). Solid Waste/Landfill Operations Fund 2. On June 30, 2000 of each year, certain designated appropriations are not fully expended. Many of these relate to outstanding purchase orders, where goods and services have been ordered but not yet received and/or paid. In most instances, in accordance with the annual budget ordinance, funds for these outstanding purchase orders are automatically re- appropriated in the new fiscal year's budget. As the Board may recall, the Solid Waste/Landfill Operations transition happened very late in the 1999-00 fiscal year. In this instance, there were two outstanding purchase orders that should have been re-budgeted in the Solid Waste/Landfill Operations Fund but were not. Funds to cover the outstanding amount of $23,505 reverted to fund balance in this particular fund. In order to re-budget these funds and authorize their expenditure in fiscal year 2000-01, it is necessary for the Board to approve the attached amendment (see column #2 of Attachment 1 of this abstract). 2 Cedar Ridge High School Construction Project Ordinance 3. On November 21, 2000, the Board of Commissioners approved a resolution to provide funding for a new high school in the Orange County School District. In keeping with the Board of County Commissioners' recently adopted Policy on Planning and Funding School Capital Projects, the school system requests that the Commissioners approve the Design and Construction Phase of this project. In this phase, the Commissioners approve a total project budget by component — site acquisition, site development, design fees, moveable equipment, technology, construction contingency and one-time start-up costs. This amendment brings the total project budget to $27,960;000. As the project progresses, the Board of Education has the latitude to shift funds between major components without bringing an amendment. back to the Commissioners. The School Superintendent will provide the County Manager with written project updates at their monthly meetings and, in turn, the County Manager will provide updates to the Commissioners. At the completion of the project, staff will bring a final capital project ordinance to the Commissioners. This provides an opportunity for the Commissioners to see how the original project budget compares to the final budget, and serves as the mechanism for the official close out of the project. To-date, the Commissioners have approved funds for site acquisition ($679,336) and architectural fees ($1,250,000). The school system requests that the Commissioners now approve funds for site work, facility construction, moveable equipment, technology, contingency and one-time start-up costs. The table below outlines each of the project components: Funding Funding Approved Prior Requested Total Project to 11/21100 11/21/00 Funding Site Acquisition $679,336 $0 $679,336 Planning/Architect Fees $1,250,000 $400,000 $1,650,000 Other Legal/Fiscal Cost $0 $165,000 $165,000 Site Development Pre-Grading Site Work $0 $1,271,000 $1,271,000 Road Widening work at Grady- Brown School Road and Orange Grove Road $0 $300,000 $300,000 Other Site Work $0 $735,000 $735,000 Total Site Development $0 $2,306,000 $2,306,000 Construction General Construction $0 $13,766,300 $13,766,300 Plumbing $0 $949,300 $949,300 Mechanical $0 $2,431,465 $2,431,465 Electrical $0 $2,061,125 $2,061,125 Total Construction $0 $19,208,190 $19,208,190 Moveable Equipment $0 $1,100,000 $1,100,000 Technology $0 $1,751,474 $1,751,474 One-Time Start-Up Costs $0 $500,000 $500,000 Contingency $0 $600,000 $600,000 Total Project Budget $1,929,336 $26,030,664 $27,960,000 3 Funding sources for the project include 1997 voter approved bonds ($12.5 million), Certificates of Participation (COPS) totaling $13.665 million and savings from Pathways Elementary School Construction project. At this time, estimated project savings at Pathways are in the neighborhood of$1.3 million. Should further savings be realized at the completion of the elementary school project, there may be additional transfers to the high school project (see Attachment 2, Cedar Ridge High School Construction Project Ordinance and Attachment 3, Pathways Elementary School Construction Project Ordinance). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments, Cedar Ridge High School Construction Capital Project Ordinance, and Pathways Elementary School Construction Project Ordinance. Orange County Proposed 2000-01 Budget Amendment The 2000-01 Orange County Budget Ordinance is amended as follows: 4 Budget Amendment#5(12104100) #3 See attached #2 Appropriation of Cedar Ridge High Budget As Amended #1 Receipt of"Arts in Fund Balance for Re- School Construction Budget As Amended Through BOA#4 Education"grant for Issued Purchase Capital Project and Through BOA#5 NC Arts Council Orders Pathways Elementary School Construction Capital Project General Fund Revenue Property Taxes $ 68,043,123 $ $ - $ $ 68,043,123 Sales Taxes $ 14,874,536 $ $ - $ $ 14,874,536 License and Permits $ 979,842 $ $ - $ - $ 979,842 Intergovernmental $ 12,656,757 $ 8,000 $ - $ - $ 12,664,757 Charges for Service $ 5,190,003 $ - $ - $ $ 5,190,003 Investment Earnings $ 1,800,000 $ 1,800,000 Miscellaneous $ 420,618 $ 420,618 Transfers from Other Funds $ 1,225,000 $ 1,225,000 Fund Balance $ 4,199,325 $ 4,199,325 Total eneral Fund Revenues $ 109,389,204 $ 8,000 $ $ - $ 109,397,204 $ 109,389,204 $ 109,397,204 Expenditures Community Maintenance $ 1,158,954 $ - $ $ $ 1,158,954 General Administration $ 3,691,375 $ $ $ - $ 3,691,375 Tax and Records $ 2,501,953 $ - $ $ - $ 2,501,953 Community Planning $ 2,279,655 $ 8,000 $ $ $ 2,287,655 Human Services $ 24,463,368 $ - $ $ $ 24,463,368 Public Safety $ 9,969,804 $ - $ $ $ 9,969,804 Public Works $ -3,771,670 $ 3,771,670 Education $ 40,493,653 $ 40,493,653 Non Departmental: Outside Agencies $ 1,720,724 $ 1,720,724 Miscellaneous $ 1,522,793 $ 1,522,793 Debt Service $ 13,224,836 $ 13,224,836 Transfers Out $ 4,590,419 $ 4,590,419 Total General and Appropriation $ 109,389,204 $ 8,000 $ $ - $ 109,397,204 Solid Waste/Landfill Fund Revenues Charges for Services $ 3,786,000 $ 3,786,000 Miscellaneous $ 307,100 $ 307,100 Equipment Reserve $ 653,000 $ 653,000 Acquisition and Construction Reserve $ 146,800 $ 146,800 Community Benefits Reserve $ 88,000 $ 88,000 Undesignated Reserve $ 1,026,812 $ 1,026,812 Appropriated Fund Balance $ - $ 23,505 $ 23,505 Total o ast an it Operations Fund Revenue $ .6,007,712 $ $ 23,505 $ $ 6,031,217 Expenditures Solid Waste/Landfill Operations $ 6,007,712 1 Is 6,0077712 Cedar Ridge High School Construction 5 Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new high school, Cedar Ridge High School, in the district, using proceeds from the Schools' portion of impact fees, 1997 voter approved bond referendum, savings from Pathways Elementary Construction, and an installment purchase arrangement. Repayment of the installment purchase arrangement will be paid from the District's annual portion of the one-half cent sales taxes. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2000-01 Through FY 1999-00 Appropriation 2000-01 Sales Tax 1,564,015 (1,434,336) 129,679 Impact Fees 365,321 0 365,321 PSBF 0 0 0 rans er from a ways Elementary.School Construction Project 0 1,300,000 1,300,000 1997 Bond Funds 0 12,500,000 12,500,000 Installment Purchase 0 13,665,000 13,665,000 Total Project Funding 1,929„336 26,030,664 27,960,000 Section 4. The following amount is appropriated for this project: roug Through 1999-00 Appropriation 2000-01 Plannin Arch/En in Fees 1,250,000 400,000 1,650,000 Site Acquisition 679,336 0 679,336 Site Development 0 2,306,000 7306,000 Le Fiscal Cost 0 165,000 165,000 Construction 0 19,208,190 19,208,190 Moveable Equipment 1,100,000 1,100,000 Technology 0 1,751,474 1,751,474 One-Time Start-Up 0 500,000 500,000 Contingenc y 0 1 600,000 600,000 ' Total A ro riation 1 1,929,336 1 26,030,664 1 27,960,000 Section 5. This ordinance supersedes all previous New High School Construction Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2002. Adopted this 4th day of December 2000. 6 Pathways Elementary School Construction (Phase 4) Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct anew elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through Through FY 2000-01 FY 1999-00 Appropriation 2000-01 Sales Tax 0 0 0 Impact Fees 1,053,543 0 1,053,543 PSBF 0 0 0 State Bond Funds 5,980,160 0 5,980,160 1997 Bond Funds 2,593,843 3,090,644 5,684,487 Fund Balance Appropriation from School Capital Projects Fund 1 19,530 1 235,0001 254,530 Total Project Funding 1 9,647,076 3,325,644 1125972,720 Section 4. The following amount is appropriated.for this project: Through FY 2000-01 Through FY 1999-00 Appropriati on 2000-01 Plannin /Arch/En in 325,000 0 325,000 Land/Assoc Fees 994,450 0 994,450 Construction 6,536,207 2,485,039 9,021,246 Rock Excavation 121,228 0 121,228 E ui ment/Furnishin s 0 500,000 500,000 Access Lane Constructior 202,191 0 202,191 Water&Sewer Lines 1,468,000 0 1,468,000 Media Collection and Classroom Supplies One- Time Start-Up 0 235,000 235,000 Contingency 01 105,605 1 105,605 Total AppropHation 9,647,076 1 3,325,644 1 12,972,720 7 Section 5. The following amount (anticipated project savings) is transferred from this project to the New Orange County High School Construction Project: Through FY 2000-01 Through FY 1999-00 Appropriation 2000-01 Transfer to New Orange County High School Construction Capital Project 0 1,300,000 1,300,000 Total Transfer 1 0 1 1,300,000 1 1,300,000 Section 6. The following amount remains appropriated for the Pathways Elementary School Construction Project: Original Total Project Transfers to Approved Budget Other Projects Budget Pathways Elementary School Construction Capttal Project 1 12,972,720 1,300,000 11,672,720 Section 7. This ordinance supersedes all previous Pathways Elementary School Construction Capital Project Ordinances. Section 8. This ordinance shall remain in effect from September 7, 1999 until June 30, 2001. Adopted this 4h day of December 2000.