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Home My WebLink AboutORD-2000-139 Budget Amendment #4 ORANGE COUNTY - BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 21, 2000 Action Agenda Item No. SUBJECT: Budget Amendment#4 .DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean 245-2151 Spreadsheet Attachment 2. Pathways Elementary TELEPHONE NUMBERS: School Construction . Hillsborough 732-8181 Project Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve a budget ordinance amendment and Pathways Elementary School Construction Capital Project Ordinance. BACKGROUND: Department on Aging 1. On October 17, 2000, the Board of County Commissioners approved the receipt of training funds for the Department on Aging's Caregiver Outreach Program. Anticipated monies from Carol Woods and the Triangle J Council of Governments to fund the program total $7,950. This budget amendment provides for the receipt of these funds (column 1, attachment 1). Pathways Elementary School Construction Project Ordinance 2. The Orange County School system is preparing for opening of Pathways Elementary School in December 2000. Over the past few months, there have been several change orders issued for various items. , In addition, the system is in the process of ordering furniture and equipment for the new school. This budget amendment increases the project budget by $1,790,644 (the amount needed to cover the items mentioned above) bringing the total project-to-date budget to $12,972,720. This total includes one-time start-up costs of $235,000 approved by the Board of Commissioners on November 1, 2000. Once the elementary school is completed and the project closed, the school system anticipates transferring project savings (estimated at this time to be in the neighborhood of $1.3 million) to the new high school project. (see Attachment 2, Pathways Elementary School Construction Project Ordinance). FINANCIAL IMPACT: Financial impacts are included in the background information above. 2 RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance ' amendment and Pathways Elementary School Construction Capital Project Ordinance. Attachment 1. Orange County Proposed 2000-01 Budget Amendment The 2000-01 Orange County Budget Ordinance is amended as follows: Bud,of Amendment#4 11121100) #1 Receipt of Training #2 See attached Budget As Amended Funds for Aging's Pathways Elementary Budget As Amended Through BOA#3 Caregiver Outreach School Construction Through BOA#4 Program Capital Project General Fund Revenue Property Taxes $ 68,043,123 $ - $ $ 68,043,123 Sales Taxes $ 14,874,536 $ - $ $ 14,874,536 License and Permits $ 979,842 $ -j-- 979,842 Intergovernmental $ 12,656,757 $ $ $ 12,656,757 Charges for Service $ 5,190,003 $ $ $ 5,190,003 Investment Earnings- $ 1,800,000- $ 1,800,000 Miscellaneous $ 412,668 7950 420,618 Transfers from Other Funds $ 1,225,000. $ 1,225,000 Fund Balance $ 4,199,325 -- $ 4,199,325 otal eneral and Revenues $ 109,381,254 $ 7,950 $ 1$ 109,389,204 $ 109,381,254 $ 109,389,204 Expenditures Community Maintenance $ 1,158,954 $ $ $ 1,158,964 91 3,691,375 General Administration $ 3,691,375._ $ $ $ 1 5 Tax and Records $ 2,501,953 $ $ 2,501,953 Community Planning $ 2,279,65'5 $ $ $ 2,279,655 1 Human Services $=24,455,4 $ 7,950 $ $ 24,463,368 8 Public Safety $ 9,969,804 $ $ $ 9,969,804 Public Works i 3,771,670 $ 3,771,670 Education $ 40,493,653 40,493,653 Non Departmental: 1,720,724 Outside Agencies $ 1,720,7 $ Miscellaneous 1,522,793_ $ 1,522,793 Debt Service $ 13,224,836_ $ 13,224,836 Transfers Out $ 4,590,419 $ 4,590,419 To tal General and Appropfie- on $ 109,381,254 $ 7,950 $ $ 109,389,2041 $ $ $ 4 Pathways Elementary School Construction (Phase 4) Orange County Schools - Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of-the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through roug FY 2000-01 FY 1999-00 Appropriation 2000-01 Sales Tax 0 0 0 Impact Fees 1,053,543 0 1,053,543 PSBF 0 0 0 State Bond Funds 5,980,160 0 5,980,160 1997 Bond Funds 2,593,843 3,090,644 5,684,487 Fund Balance Appropriation from School Capital Projects Fund 1 19,530 1 235,0001 254,530 Total Project Funding 9,647,076 1 3,325,644 112,972,720 Section 4. The following amount is appropriated for this project: Through FY 2000-01 Through FY 1999-00 Appropriation 2000-01 Plannin /Arch/En in 325,000 0 325,000 Land/Assoc Fees 994,450 0 994,450 Construction 1 6,536,207 2,485,039 9,021,246 Rock Excavation 121,228 0 121,228 Equipment/Furnishings 0 500,000 500,000 Access Lane Constructior 202,191 0 202,191 Water&Sewer Lines 1,468,000 0 1,468,000 Media Collection and Classroom Supplies One- Time Start-Up 0 235,000 235,000 Contingency 0 105,605 1 105,605 Total Appropyiation 9,647,076 1 3,325,644 1 12,972,720 Section 7. This ordinance supersedes all previous Pathways Elementary School Construction Capital Project Ordinances. Section 8. This ordinance shall remain in effect from September 7, 1999 until June 30, 2001. Adopted this 215`day of November 2000. funding the remainder in one or two upcoming fiscal years. The deadline for submitting a Mobile Source Emission Reduction Grant is December 31 s'. The net financial impact for the County will be $22,000 in the upcoming fiscal year. The state grant would fund about $81,000. Commissioner Halkiotis asked for information from Chapel Hill on their experiences with CNG vehicles. David Stancil said that the contact person was Bill Terry and that he would be glad to get some information. Commissioner Jacobs asked for additional information on how these vehicles are working elsewhere. He asked about the refueling station and if there is any consideration of making this available to anyone other than County government. David Stancil said that a long-term goal is to have the refueling station used by others. Commissioner Brown asked if the grant application was ready and David Stancil said that it would be another two weeks before the grant application would be ready. Chair Carey asked if the request for additional information was intended to hold up the development of the application process or to approve the grant and have these other questions included and answered in the evaluation process. David Stancil said that if the County applies and gets the grant, the County would be obligated for at least the project as outlined in the grant application for the first year of the project. John Link suggested proceeding with finishing the application and taking the item up at the retreat on December 9th or the work session on December 12tH A motion was made by Commissioner Brown, seconded by Commissioner Gordon to table this item to either December 91h or 12th with the authorization to continue with the grant application process. VOTE: UNANIMOUS 7. PUBLIC HEARINGS -NONE 8. ITEMS FOR DECISION -CONSENT AGENDA 7—motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to approve the items on the Consent Agenda as stated below: a. Property Tax Refunds The Board approved two requests for property tax refunds, resulting in a net decrease in revenue of$1,167.53, in accordance with the resolution that is incorporated herein by reference. lb. Property Value Changes The Board approved property value changes made after the 2000 Board of Equalization and Review had adjourned, resulting in a net decrease in revenue of$4,107.61, in accordance with the resolution that is incorporated herein by reference. c. Application for Property Tax Exemption The Board approved an untimely application for an exemption from ad valorem taxes for the 2000 tax year, resulting in a reduction of 2000 taxes due to the County, municipalities, and special districts in the amount of$1,372.02, in accordance with the resolution that is incorporated herein by reference. d. Late Application for Homestead Property Exemption The Board approved one late application for granting a homestead exemption for the 2000 tax year, resulting in a reduction of 2000 taxes due to the County, municipalities, and special districts in the amount of$241.40, in accordance with the resolution that is incorporated herein by reference. e. Request to Release two Land-use Deferred Tax Notices The Board approved a request for release of two 2000 Land-use Deferred tax notices, resulting in a net decrease in revenue of$1,362.95, in accordance with the resolution that is incorporated herein by reference. f. Budget Amendment#4 The Board approved a budget ordinance amendment and a capital project ordinance for Pathways Elementary School.