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Home My WebLink AboutORD-2000-138 Budget Amendment #3 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 1, 2000 Action Agenda Item No. SUBJECT: Budget Amendment#3 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. , Smart Start Grant INFORMATION CONTACT: Project Ordinance Donna Dean 245-2151 Attachment 2. Medicaid Maximization Capital Project TELEPHONE NUMBERS: Ordinance Hillsborough 732-8181 Attachment 3. Pathways Elementary Chapel Hill 968-4501 School Construction Durham 688-7331 Project Mebane 336-227-2031 PURPOSE:,To approve a grant project ordinance and two capital project ordinances for fiscal year 2000-01. BACKGROUND: Smart Start Grant Project Ordinance 1. The Orange County Library received funds to continue the Traveling Treasures program. The purpose of the grant is to develop and improve reading skills for Hispanic preschoolers and their families. The Library will circulate bilingual library materials to day care centers throughout the County, particularly in northern Orange County. The Smart Start Grant Project Ordinance on Attachment 1 of this abstract provides for the receipt of the additional grant funds. Health Department Medicaid Maximization Capital Project Ordinance 2.. As required by the federal government since 1994, each state "sets aside" a portion of annual Medicaid earnings as a contingency to avoid over expenditures. The funds are referred to as "federal cost settlement funds" or "Medicaid maximization funds". Should the federal government not need to use the withheld funds, it reimburses the funds to the State on an annual basis. In turn, the State passes these funds along to local Health Departments. There are several requirements regarding use of the funds: • Funds are required to be budgeted and expended to further the objectives of the program that generated the receipts; • Funds may be expended for a variety of public health needs and activities or they may be held in reserve for future needs of the department; • Funds are not to replace current budget allocations for these program areas. 2 The Health Department recently received their annual allocation (for fiscal year 1998-99) of Medicaid maximization funds from the State totaling $74,836. With this recent allocation from the State, the department has received over $399,000 in Medicaid maximization reimbursements over the past several years. The department plans to use these funds for non- recurring items and give priority to replacing older equipment, meeting OSHA requirements, and possibly redesigning clinical space at the Whitted Human Services Center. Attachment 2 of this abstract, Health Department Medicaid Maximization Capital Project Ordinance, provides for the receipt of the additional funds. No County dollars are required in order to receive these funds. Pathways Elementary School Construction Project Ordinance 3. The Orange County School District requested $235,000 for one-time start up costs (media collection and class supplies) during the 2000-01 budget process. Instead of funding those one time costs from the County's General Fund, the Board of -County Commissioners agreed to fund these costs with an appropriation of $235,000 from the School Capital Project Fund Balance. The Budget Office recently received a letter from the Schools Finance Office indicating that the Pathways project had progressed to the point where it is now time to order the media collection and other supplies. . This budget amendment provides for the appropriation of $235,000 from the School Capital Project Fund Balance to the Pathways Elementary School Construction Project Ordinance (Attachment 3 of this abstract). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached Smart Start Grant Project Ordinance and Health Department Medicaid Maximization Capital Project Ordinance for fiscal .year 2000-01, and the revised Pathways Elementary School Capital Project Ordinance. Budget Amendment#3,Attachment 1 11/01/00 3 Smart Start Program Grant Project Ordinance Be it ordained by the Orange CountyBoard of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange CountyDepartments of Social Services,Health,Libraryand Cooperative Extension bythe State of North Carolina and the Orange County Partnership for Young Children(OCPYQ. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document,and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue $1,633,422 Total Health related Smart Start Revenue $631,300 Total Library related Smart Start Revenue $33,173 Total Cooperative Extension related Smart Start Revenue $97,72 Total Smart Start Revenue $2,395,622 Section 4. The following prior years'grant funds have lapsed: Total Expired DSS related Smart Start $1,388,762 Total Expired Health related Smart Start $326,858 Total Expired Libray related Smart Start $10,721 Total Expired Cooperative Extension related Smart Start $97,797 Total Expired Smart Start Grant Funds $1,824,068 Section 5. The following amounts remain appropriated for this project: Human Serdces DSS $244,660 Human Services Health $304,442 Human Serdca -L ibrary $22,452 Total Unexpired Smart Start Funding $571,554 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely mariner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy program as authorized bythe Orange CountyBoard of County Commissioners on January 18, 1994. .85 full time equivalent positions in the Health Department as authorized bythe Orange County Board of County Commissioners on December 5, 1994. 1.0 full time equivalent positions in the Health Department Community Awareness Project as authorized bythe Orange County Board of County Commissioners on September 7, 1999. Budget Amendment#3,Attachment 1 11/01/00 4 Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994,and is valid through June 30,2001. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous Smart Start Progwn Grarrt Pr46a O rs. Adapted this I"day of November 2000. Health Department Medicaid Maximization S Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the Health Department to purchase capital items and make minor renovations to clinic space. Medicaid maximization funds received by the Health Department finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 1999-00 FY 2000-01 2000-01 Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 Grant Funds $0 $0 $0 Other $324,823 $74,835 $399,658 Total Funding $324,823 $74,835 $399,658 Section 4. The following amount is appropriated for this project: Through FY Through FY 1999-00 FY 2000-01 2000-01 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other $324,823 $74,835 $399,658 Total Costs $324,823 $74,835 $399,658 Section 5. This ordinance supersedes all previous Health Department Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2001. Adopted this 1"day of November 2000. 6 Pathways Elementary School Construction (Phase 3) Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through Through FY 2000-01 FY 1999-00 Appropriation 2000-01 Sales Tax 0 0 0 Impact Fees 1,053,543 0 1,053,543 PSBF 0 0 0 State Bond Funds 5,980,160 0 5,980,160 1997 Bond Funds 2,593,843 0 2,593,843 Fund Balance Appropriation from School Capital Projects Fund 1 19,530,1 235,000 1 254,530 Total Project Funding 9,647,076 235,000 1 9,882,076 Section 4. The following amount is appropriated for this project: Through FY 2000-01 Through FY 1999-00 Appropriation 2000-01 Planning/Arch/Engin 325,000 0 325,000 Land/Assoc Fees 994,450 0 994,450 Construction 6,536,207 0 6,536,207 Rock Excavation 121,228 0 121,228 Equipment/Furnishings 0 0 0 Access Lane Constructior 202,191 0 202,191 Water&Sewer Lines 1,468,000 0 1,468,000 Media Collection and Classroom Supplies One- Time Start-Up 0 235,000 235,000 Contingency 0 1 01 0 Total Appropriation 9,647,076 235,000 1 9,882,076 Section 5. This ordinance supersedes all previous Pathways Elementary Capital Project Ordinances. 7 Section 6. This ordinance shall remain in effect from September 7, 1999 until June 30, 2001. Adopted this 1St day of November 2000. OA fc, Commissioner Brown asked for a chart with the participants of soccer in Orange County showing gender, age groups, etc. She feels it would be good to track the accomplishments of the park bond three years ago. Commissioner Gordon commended the task force for their work. It is a very exciting possibility. She feels as reports come forward that there will be a parks and recreation component. She would like for this to go to the Intergovernmental Parks Work Group and the short-term bond task force. She feels the soccer needs should be dealt with in the short and long term. Commissioner Jacobs feels that this might be a possible goal for the Commissioners because it has social and economic ramifications that go beyond recreation. The Intergovernmental Parks Work Group will address the soccer needs in the County in November. John Link suggested that it be emphasized to the other jurisdictions that it is an item that will be addressed at the initial meeting. The staff will also come back to the Board with some recommendations by the goal-setting retreat in December. 7. PUBLIC HEARINGS a. Local Law Enforcement Block Grant The Board held a public hearing to receive public comment on the Local Law Enforcement Block Grant. The County has received notification of being awarded $12,533 for this year. The federal government requires that an advisory board be established to look at the proposed uses of these funds. The makeup of that advisory board parallels the existing Community Watch Advisory Board created by the Sheriffs Department, so there is no need to create a new board There was no public comment and the public hearing was closed. A motion was made by Commissioner Brown, seconded by Commissioner Gordon to accept the Manager's recommendation as follows: 1) conduct the required public hearing; 2)approve the Sheriffs recommendation to designate the Community Watch Advisory Board to advise the Sheriff on the use of the Local Law Enforcement Block Grant funds; and 3) accept the Local Law Enforcement Grant of$12,533. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA ion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes from the following meetings: March 27, 2000 joint meeting with the school boards; March 29, 2000 budget work session; April 4, 2000 regular meeting; April 11, 2000 work session; and, April 12, 2000 JPA public hearing. b. Motor Vehicle Property Tax Refunds The Board adopted a refund resolution related to three requests for property tax refunds totaling $86.76. This is in accordance with the resolution, which is incorporated herein by reference. C. Budget Amendment#3 The Board approved a grant project ordinance and two capital project ordinances for fiscal year 2000-01. d. Policy on Planning and Funding School Capital Projects This item was removed and placed at the end of the consent agenda for separate consideration. e. Classification Plan Amendment—Management Analyst The Board was to consider establishing a new class of management analyst 11 at salary grade 69, with a hiring range of$33,052- $40, 173, and changing the title of the existing Management Analyst to Management Analyst I at salary grade 67, with a hiring range of$29,979 - $36,440. However, this item was removed and will be addressed at a subsequent meeting. f. Appointment of 19A County-appointed Animal Cruelty Investigator The Board reappointed Dean Edwards as a County-appointed Animal Cruelty Investigator for 2000-2001.