Loading...
HomeMy WebLinkAbout2000 S ERCD - Geo-Base/Land Management and Permit Information Tracking System 'PERMITS'Plus AGREEMENT BETWEEN Accela,Inc.,hereinafter referred to as Accela,and The County of Orange.NC hereinafter referred to as User. Executed this_day of ,2000. User must execute this agreement and return to Accela by December 31.2000 to be valid. RECITALS Accela provides the`PERMITS'Plus®System,hereinafter referred to as"Software". Accela provides this"SOFTWARE"and licenses its use. Customer The County of Orange,NC Address P.O. Box 8181 City/State/Zip Hillsborough,NC 27278 Product Name `PERMITS'Plus Accela Reference No WIN00 Release No. 3.0 or Higher No.of Licenses 25 License Fee $25,310.00(includes Client Server Option) $ 5,000.00'PERAUTIS'TrueGis'" $ 6,000.00'PER•MITS'Workflow— $ 500.00 1PERNIIT3'Officelink- $ 5,000.00 PERMITS'Voice— No Charge(VelocityHalfti)(Approximate Value of$30,000.00)* $41,810.00 TOTAL *These fees are waived on User's agreement that VelocityHailn will be Implemented within 60 days from execution of this agreement. If the User does not make a reasonable effort to complete implementation of VelocityHal" within 60 days of the execution of this agreement,any discount given the User shall be billed to the User. The discount extended to the Agency is approximately$30,000.00. TERMS AND CONDITIONS OF AGREEMENT BETWEEN ACCELA AND USER GENERAL CONDITIONS OF THE"SOFTWARE"LICENSE A1.00. HEADINGS. Headings are for convenience only and shall not be deemed to be part of this Agreement. A2.00. MODIFICATION.No modification or variation of this Agreement shall be valid unless in writing signed by both parties. A3.00. SEVERABILITY. If any provision of this Agreement shall be construed to be illegal or invalid, the legality or validity of any other provision hereof shall not be affected thereby.Any illegal or invalid provisions of this Agreement shall be construed by a court of competent jurisdiction to have the broadest scope permissible under the law of said jurisdiction,and if no validating construction is possible, shall be severable,and all other provisions hereof shall remain in full force and effect. A4.00.DELAYS. .01. Neither party shall be liable, in damages or otherwise, for any delay in the installation and implementation of the"Software"or any component thereof or any service to be rendered by it hereunder,or for failure to give notice of any delay,when such delay is due to the elements,acts of nature,acts of civil or military authorities,acts of the other party which are not provided for in this Agreement and which cause unreasonable delays in this Agreement by the other party,any delay in transportation or delay in delivery by its vendors beyond its reasonable or actual control, or any other causes beyond the reasonable or actual control of the party. Each partys schedule of performance shall be extended by a period of time equal to the time lost because of any such delay,provided written notice has been given to the other party of such delay and its estimated duration,within five(5) days of the time the party has actual knowledge of such delay. .02. Notwithstanding the foregoing, in every case, the delay or failure to perform must be beyond the control, and without the fault or negligence of,the party claiming excusable delay. Any delays created by the User will extend the implementation time period by the same time period. 0rangeCo-NC-1ic4.doc 1 USER ACCELA,INC. M- A5.00.PAYMENT. .01. The sum of$41.810.00 which shall be paid within thirty(30) days upon signing of this agreement. Delivery shall be the date the "Software"and documentation is delivered. The delivery date shall be within thirty(30)days after Accela has received this signed/executed Agreement. .02. User agrees to pay any tax for which it is responsible hereunder, or which is assessed against User directly, exclusive however, of income taxes based on the income of Accela. If any such tax is paid by Accela to reimburse Accela therefore upon receipt by User of proof of payment. .03. This Agreement and the shrink wrap Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreements or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both User and Accela. .04. This License fee does not include installation services. These services are specified in Exhibit'A', Installation Services. Exhibit"A" is incorporated into this Agreement by reference. A6.00.PATENT AND COPYRIGHT INDEMNITY. .01.Accela agrees to defend,hold harmless and indemnify User from and against any claim,action,liability,cost or damage for infringement of any patent,copyright or similar property right(including, but not limited to, misappropriation of trade secrets)based on any"Software"or any other materials furnished hereunder by Accela. Accela shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise,unless otherwise mutually agreed to in writing by the parties hereto. A7.00.RELATIONSHIP OF PARTIES. .01. At all times during the term of this Agreement,Accela shall be an independent contractor and shall not be an officer,agent,or employee of User. User shall have the right to control Accela only insofar as the result of Accela services rendered pursuant to this Agreement. .02. Nothing contained in this Agreement shall be deemed to create a partnership or joint venture. Neither party shall incur any debts or make commitments for the other party. A8.00."SOFTWARE"SECURITY AND ACCESS. .01.Each party acknowledges that all information concerning the other party is"Confidential and Proprietary Information". Each party agrees that it will not permit the duplication,use or disclosure of any such Confidential and Proprietary Information to any person(other than its own employee who must have such information for the performance of obligations under this Agreement),unless authorized in writing by the other party. .02.All financial,statistical,personnel,technical,and other information or data relating to the User,which is designated confidential by the User but made available to Accela in order to carry out this Agreement,will be protected by Accela from unauthorized use and disclosure. Accela shall also observe the same or equivalent requirements as are applicable to the User with regard to protecting confidentiality. Accela will instruct its personnel to keep such information confidential. Accela shall not be required to keep confidential any data or information which is or becomes publicly available,is already rightfully in Accela's possession,is independently developed by Accela outside the scope of this Agreement,or is rightfully obtained from third parties. .03. ACCELLA acknowledges that Customer is a governmental entity and as such is subject to regulations governing public information. Customer will notify ACCELLA in the event a request for information may conflict with the terms cited herein. However, Customer will release information in accordance with the then prevailing laws governing such matters. ACCELLA agrees to hold Customer harmless from the terms of this Agreement in such event with Customer would have been in violation of public information laws had information been withheld. A9.00.USERS INSTRUCTION. .01.Accela shall be responsible for ensuring that its employees,servants,and agents will,whenever on User's premises,obey all reasonable instructions and directions issued by User. .02.Unless otherwise agreed to by the parties,Accela personnel,while working on User's premises,shall observe the working hours,working rules and holiday schedules of User applicable to such User premises. User agrees to provide reasonable working space, resources and materials which are necessary for the performance of services under this Agreement,provided,however,that such working space,resources and/or materials are agreed upon by User for such services and the use of any such working space,resources and/or materials is arranged so as to minimize any disruption to User's normal business operations. .03.User shall be responsible for the input of all data into the computer memory and for reconciliation and accuracy of that data and for taking such administrative steps necessary to input that data. .04.User acknowledges that(1) any modification,change,addition or substitution to the"Software"or Data Base structure made by the User or any other third party (ii) any interfacing of the "Software"or Data Base with any other program,programs or any other routines,or(iii)any changes to the operating environment may cause "Software" performance degradation or malfunction. User further acknowledges that any corrections to degradation or malfunction caused by such modifications, interfacing or change shall be made at the sole request and expense of User, and Accela shall have no responsibility for any consequences thereof. .05.The"Software"product,data structure,field descriptions,field definitions,and data relationships are subject to change without notice. These changes may result from product development,enhancements,additional features,bug fixes and/or circumstances beyond the control of Accela. Additional tables and relationships may be added or removed as product development standards dictate. OrangeCo-NC-Iic4doc 2 USER ACCELA,INC. Third party applications(those applications or facilities not supplied by Accela) which may utilize and rely on the data structure and specific relationships may be adversely affected by these changes. Third party applications may be rendered inoperative,or produce results which are inaccurate or unreliable due to modifications of the data structure. These anomalies,when created by changes in the"Software"data structure, within third party applications are not the responsibility of Accela nor covered under any level of software maintenance agreement. .06. Accela,as a policy,does not provide assistance or additional activity development on permit or activity types which have been developed by non-Accela employees running in conjunction with the"Software". Accela has no certification program for third party providers of developmental services within the"Software",nor does Accela recommend the use of third party assistance providers. Activities and permits developed for agency use are not covered by any level of software maintenance. .07. Accela recommends and supports the network configurations as specified in the most recent release of the"Software" implementation guide. No other network configurations,specifically any configurations differing from those specifications are supported and/or covered by any level of software maintenance. Any assistance rendered in support of configurations not specifically approved in advance will be billed at the prevailing time and materials rates for such assistance. .08. Accela shall be entitled to rely upon as accurate and correct any specifications,criteria,maps or any other data furnished by User or others. If subsequent errors are discovered in data furnished by User which necessitate redoing services,Accela shall be compensated for such extra services.Accela shall not be liable to User for errors or omissions in data furnished by User. A10.00. ACCELA INSTRUCTIONS .01. Accela shall be responsible for delivery of the"Software"Source Code to Accela's escrow account. Source code for the most current version will be made available from the escrow agent to User if a)The most current version of the"Software"is not supported by Accela. In such case,copies of the"Software"written by Accela and documentation will be provided to the User under the terms of the Maintenance Agreement. Source Code will be made available for a fee equal to the License Fee.User has unrestricted access to the"Software"it has accepted from Accela,but may not transfer source code or documentation to any other agency,commercial or private business under any conditions. A11.00. APPLICABLE LAW. .01. This Agreement shall be governed and construed under the laws of the State of North Carolina. Any action to enforce the provisions of this Agreement shall be filed in a court located in the County of Orange,North Carolina. Al2.00.SOFTWARE LICENSE. .01.Accela grants and User accepts upon the terms and conditions contained herein, non-exclusive, non-transferable, perpetual license to unlimited use of the"Software"solely for User's own purposes. The license granted under this Agreement authorizes User to use the"Software"in machine readable form by 25 concurrent users. The"Software"shall include in its meaning,documentation and technical information provided to User in written form for use in connection with the"Software". .02.Accela warrants that it has good title to such"Software"and that User will have undisturbed use of the"Software"in accordance with the terms of this Agreement. .03. User expressly agrees that it will not sell, lease, assign or in any way transfer, such "Software" or any rights herein to any person, partnership,corporation or other entity. .04.User shall include and shall not alter,remove or conceal,any copyright,trade secret or other proprietary notices on the"Software". .05. Tale and ownership to the"Software"and Intellectual Property Rights is not hereby nor in any other way transferred to User. User acknowledges that Accela retains the exclusive right to sell,lease,license,assign, or otherwise transfer the"Software"(and any module thereof)and that Accela may enter into similar or identical conveyances of similar or identical rights with other Accela clients. .06.User may not cause or permit disclosure of,or access to,the"Software"in whole,in part or in any form to any person,firm,corporation or other entity who or which are not salaried employees of the User without the expressed prior written consent of Accela.ACCELLA acknowledges that Customer is a governmental entity and as such is subject to regulations governing public information. Customer will notify ACCELLA in the event a request for information may conflict with the terms cited herein. However,Customer will release information in accordance with the then prevailing laws governing such matters. ACCELLA agrees to hold Customer harmless from the terms of this Agreement in such event with Customer would have been in violation of public information laws had information been withheld. .07. The User acknowledges that the "Software" contains valuable proprietary information and trade secrets and that unauthorized dissemination of the"Software"(including,without limitation,disassembly,decompiling or reverse engineering)could cause irreparable harm to Accela. .08.The User shall not make copies of the"Software"except that reserve copies of a magnetically recorded"Software"that is delivered on tape or magnetic disk media may be made to protect against"Software"destruction for back-up procedures. .09. The User may copy documentation for its own use provided that copyright and other proprietary notices on any copies are made in accordance with Accela or its supplier's instructions. A13.00.WARRANTIES. OrangeCo-NC-U0.doc 3 USER ACCELA,INC. .01.Accela warrants and represents that it has full authority to enter into this Agreement and to consummate the transaction contemplated hereby and that this Agreement is not in conflict with any other Agreement to which Accela is a party or by which it may be bound. .02.Accela believes the"Software"to be accurate and reliable.Much care has been taken in its preparation;however,except as provided in A11100.03,the"Software"is provided"as is!',without warranty of any kind,either expressed or implied,except as provided in.03.below. In no event, Will Accela be liable to User or any other party for damages,including lost profits,lost savings or other incidental or consequential damages arising out of the use or inability to use the"Software". .03.The'Software"provided by Accela under this Agreement is warranted to be free from reproducible defects for a period of 180 days from the execution of this agreement. All material and labor to repair any such defects will be provided free of charge for the full warranty period. This warranty is void if: (a)The"Software is used in other than its normal customary manner, (b)A"Software"has been subjected to misuse; (c)A"Software"has been subjected to modifications initiated by the customer without the express prior consent and written approval of Acosta. .04.The"Software"is year 2000 Compliant and will meet all specifications identified in our manuals. A14.00.WAIVER. .01. It is expressly understood and agreed that no waiver granted by User for any violation of any covenant, term or condition of this Agreement shall be construed to constitute a waiver of the same or any further violation without the prior written approval of the User. A15.00.RESOLUTION OF DISPUTES. .01. It is anticipated that disputes between Accela and the User will be resolved between the parties. Disputes or questions of interpretation may be referred to a committee composed of representatives from Accela and the User. The parties agree that in attempting to resolve disputes they will act promptly,reasonably and in good faith. A16.00. NOTICE. All notices, requests demands and other communication shall be in writing and sent by registered mail, certified mail or hand delivery,addressed to the party's principal place of business herein written. Either party may by notice in writing,direct that future notices or requests,or demands be sent to a different address. Notices given by mail shall be deemed given upon deposit in the United States mail. Notices given by hand delivery shall be deemed given at the time of actual delivery. ACCELA,INC. Accela,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER The County of Orange PO Box 8181 Hillsborough,NC 27278 User hereby acknowledges that User has read this Agreement,understands it and agrees to be bound by its terms and conditions. User further agrees that it is the complete and exclusive Nreement between User and Accela relating to the subject matter of this License. User acknowledges receipt from Accela of a true copy of this ment ACCELA,INC, By: — Typed: Robert Ausherrnan,President for Accela,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER By. Typed: The County of Orange PO Box 8181 Hillsborough,NC 27278 0rangeCo-NC-Iic4doc 4 USER ACCELA,WC. EXHIBIT A SOFTWARE LICENSE AGREEMENT-INSTALLATION SERVICES A. Accela shall provide the following installation services relating to the"Software",up to 788 hours for 1. Five 5 onsite visits: a.Travel Time(5 trips) 110 hours b.Design Review/Assistance 134 hours c.Development of up to 14 Cases/Permits 244 hours d.Document Assistance(up to 14 documents) 84 hours 1. Combination Building Permit-60 hours 2. Building Permit-24 hours 3. Plumbing Permit—12 hours 4. Electrical Permit—12 hours 5. Mechanical Permit—12 hours 6. Certificate of Occupancy—4 hours 7. Code Enforcement Violation/Complaint—24 hours 8. Subdivision Permit—16 hours 9. Land Use Permit—12 hours 10. Conditional Use Permit—8 hours 11. Fire Prevention Inspection—24 hours 12. Septic Site Evaluation—12 hours 13. Well Permit-12 hours 14. Erosion Control—12 hours e.Telephone/Management Support 29 hours f. Implementation Consultant 117 hours g.Workflow assistance in setup 30 hours i. Valid Street Name/Creation/Conversion 20 hours j. Contractor Database Assistance 20 hours (If more than one department or functional group,add 25 hours each) B. Accela shall be paid for Installation Services at the prevailing rate plus reasonable expenses,in addition to the License Fee for the"Software". 1. Installation Services are estimated at 788 hours at$92.00 an hour for a total of$72,496.00. 2. Assistance Loading Client Server Database for up to 50 hours @$140.00/hr.for a total of$7,000.00. 3. Assistance with`PERMITS'T)rueGis'"for up to 50 hours @$140.00/hr.for a total of$7,000.00. 4. Assistance with`PERMITS'Offieelink—for up to 3 hours @$92.00/hr.for a total of$276.00. 5. Assistance with`PERMITS'Voice'"for up to 15 hours @$92.00/hr.for a total of$1380.00. C. Assessor's Database Conversion(One fixed length record input format)$1.400.00. Note:Accela has estimated assistance hours based on the County converting the assessor information. Accela shall supply all formatting information. Please note that if the County incorrectly alters the data,the County will be responsible for time and materials for Accela to correct the data. Please keep in mind that this approach is not recommended. If the database structure changes within'PERMTS'PIUS®,the County will be responsible for preparing a new assessors conversion or contract with Accela to provide one. The current cost for Accela to provide an assessors parcel conversion is$4,900.00. D. Permits History Conversion(205 hours @$92.00/hr)$18.860.00. Note: This is based on the history conversion information that the County supplied to Accela. E. Accela shall submit monthly invoices to User detailing the installation services provided and the time and expense incurred. User shall pay such invoices within thirty(30)days. F. Accela shall be paid for User and Technical Training at User site. 1. User Training classes shall be for four(4)days at a total of$_4,40Q.00 plus travel and expenses at User site. Accela shall submit an invoice when the training is completed. User shall pay such invoice within thirty(30)days. G. The total estimated reasonable and customary expenses are$18.400.00 and shall not be exceeded except upon prior written consent of User. Travel Time will be billed portal to portal,at our then current prevailing rate. H. Accela shall submit monthly invoices to User detailing the modifications provided and the time and expenses incurred. User shall pay such invoices within thirty(30)days. 1. Modifications are estimated at$ N A .The total amount for the modifications shall not exceed$ N A except upon prior written consent of User. Accela will retain the exclusive rights to all modifications. These modifications may be utilized at Accela's discretion. 1. Any services required by the User which are not included as part of the Installation Services described in Paragraphs A through G above,will be provided by Accela at the following rates,plus reasonable and customary expenses.(These rates are guaranteed for 12 months after contract execution) 0rangeCo-NG1ic4.doc 5 USER ACCELA,INC. f1 Servi Data Base/Network/Connectivity programming Enhancements/Mods $105.00 Per Hour Assistance $140.00 Per Hour Senior Systems Consultant Documentation/Research $64-00 Per Hour Assistance $125.00 Per Hour Clerical Support Services $32-00 Per Hour Systems Consultant Additional Onsite Training Assistance $105.00 Per Hour (Plus Expenses) $1,100.00 Per Day Implementation Consultant $105.00 Per Hour Overtime above 8 hours per day or 40 hours per week may be billed at 1 Y2 times the prevailing rate. OrangeCo-NC-IiO.doc 6 USER_ACCELAINC Al� <6CEL�/ a.... 011/j/16 SPEED Exhibit B 'PERMITS'Pluso Windows©Version THE COUNTY OF ORANGE,NC May 22,2000 These costs are valid for 90 Days - Twenty Five User Concurrent`PERMITS'Plus*License $ 25,310.00* (Includes Client Server Option) - 'PERMITS'TrueGIS Tm(Optional) $ 5,000.00 - PERMITS'WorkflowTM(Optional) $ 6,000.00 - PERMITS'OfreeLinkT"'(Optional) $ 500.00 - VelocityHaI1TM(Optional) No Charge** - PERNIITS'Voice—(Optional) $ 5,000.00 - Plus Applicable Sales/Use Talc and Licenses $ ? SUBTOTAL $ 41,810.00 - Up to 788 Hours at$92.00 Per Hour for Implementation Assistance $ 72,496.00 Travel Time(5 trips) 110 hours Design Review/Assistance 134 hours Development of up to 14 Cases/Permit 244 hours*** Document Assistance(up to 14 documents) 84 hours**** Valid Street Name Creation/Conversion 20 hours Contractor Database assistance 20 hours Telephone/Management Support 29 hours Implementation Consultant 117 hours Workflow assistance in setup(with Workflow option) 30 hours (If more than one department or functional group,add 25 hours each) - Assessor Parcel conversion(One fixed length record)(10 hours @$140.00/hr.) $ 1,400.00***** - Permit History Conversion(205 hours @$92.00/hr.) $ 18,860.00****** - Custom requirements $ N/A - Training at User site$1,100.00 Per Day(Plus Expenses)-Four days $ 4,400.00 - Assistance with Loading Client Server Database(Up to 50 hours @$140.00/hr.) $ 7,000.{}4******* - Assistance with PERNUTS'TrueGIS 71w(Up to 50 hours @$140.00/hr.) $ 7,000.00******** - Assistance with'PERMITS'OfficeLink Im(Up to 3 hours @$92.00/hr.) $ 276.00 - Assistance with VelocityHaRTM('PERMITS'Net T"')(Up to 30 hrs @$140.00/hr.)$ 4,200.00 - Assistance with'PERMITS'VokeTm(Up to 15 hours @$92.00/hr.) $ 1,380.00 - Estimated Expenses(Five Trips) $ 18.400.0{}********* TOTAL IMPLEMENTATION177.222_nn OrangeCo-NC-lic4doc 7 USER ACCELA,INC. 4�1CCE�./��..m =�ur�riNSSa�m MAINTENANCE: - Software Support per year $ 10,019.00 - Annual Maintenance Support for'PERMITS'T=eGIS7W $ 551.00 - Annual Maintenance Support for'PERMITS'WorkflowTN $ 662.00 - Annual Maintenance Support for PERMITS'Offiicel ink7M $ 105.00 - Annual Maintenance Support for'PERMITS'VoiceTM $ 551.00 - Sales/Use Tax on Annual Maintenance Support $ ? TOTAL MAINTENANCE $ l 1.RR8.tl(1 ADDITIONAL OPTIONAL PERIPHERAL TECHNOLOGIES: - 'PERMITS'ConnectTM $ 5,000.00 - PERMITS'POST"` $ 5,000.00********** - Batch File Transfer $ 4,500.00********** - Assistance with PERMITS'Connect 7m(Up to 15 hours�7a $92.00/hr.) $ 1,380.00 - Assistance with PERMITS'POS 7m(Up to 15 hours @$92.00/1r.) $ 1,380.00 - Annual Maintenance Support for PERMITS'Connect TN $ 551.00 - Annual Maintenance Support for PERMITS'POS TV $ 551.00 NOTES: - The above estimate is based on the information provided in the County's Request for Proposal. Keep in mind that the implementation process is a joint effort between Accela.com/Sierra and the County. The County should anticipate on contributing as many implementation hours to the project as Accela.com/Sierra. - Please note that Accela.com/Sierra has estimated the above estimate on 25 concurrent user licenses. If the County wishes to increase or decrease these concurrent licenses,please contact your Accela.com/Sierra Representative. Accela.com/Sierra has also provided a Price Last in the proposal for your review. - `PERMITS'Gold TM Support,Upgrades as well as limited support of database engine and Networking etc. - First six months of Software Support from date of purchase is provided at no additional charge. - Above costs do not include computer or networking hardware/software,drivers. -Sales and/or Use tax will be added to the `PERMITS'Plus 0 maintenance as applicable -Please note that we support the TCP/IP or IPX/SPX as the network communications protocol,if using any other protocol we would need to see your configuration to verify compatibility. -*This is based on the County using any of the larger,supported Client Server database other than Access. (Ex: Oracle, Informix, SQL Server,or Sybase). If the County decides to use an Oracle or Sybase database, Merant Drivers will be necessary for performance reasons. The current cost of the Merant Drivers is$109.00 per concurrent license. This cost will be added to the above estimate and Accela.com/Sierra shall order these drivers for the County. Please note that the County will be responsible for maintenance on the Merant Drivers. This shall be billed from and directly paid to Merant. -**This product is being offered at no charge for a limited time. Installation and related hardware will be installed at the agency site. This is transaction-based system. Special terms and conditions may apply. Please note that VelocityHaflTM could substantially reduce acquisition costs of the 'PERMITS'Plus'system. For more information,please contact your Sales Representative,Larry Pruitt at(559)627-1959x127 or at 1=itt ?a accela.com or via cell at(559)799-7114. - ***These hours may increase or decrease depending on complexity. Following are the 14 activity types that Accela.com/Sierra will assist in developing: 1.Combination Building Permit—60 hours 2.Building Permit—24 hours 3.Plumbing Permit—12 hours 4.Electrical Permit—12 hours 5.Mechanical Permit—12 hours 6.Certificate of Occupancy—4 hours 7.Code Enforcement Violation/Complaint—24 hours 8.Subdivision Permit—16 hours 9.Land Use Permit—12 hours 10. Conditional Use Permit—8 hours 11. Fire Prevention Inspection—24 hours 12. Septic Site Evaluation—12 hours OrangeCo-NC-1W.doc 8 USER ACCELA,ING� <1CCEL/��.,, �OILD/N6 SPEED 13. Well Permit—12 hours 14. Erosion Control—12 hours -****More complex documents will require additional assistance hours. Our cost estimate for document creation is based on one document per each activity/case type,six hours per document. - *****Accela.com/Sierra has estimated assistance hours based on the County converting the assessor information. Accela.com/Sierra shall supply all formatting information. Please note that if the County incorrectly alters the data, the County will be responsible for time and materials for Accela.com/Sierra to correct the data. Please keep in mind that this approach is not recommended. If the database structure changes within 'PERMITS' Plus*, the County will be responsible for preparing a new assessors conversion or contract with Accela.com/Sierra to provide one. The current cost for Accela.com/Sierra to provide an assessor parcel conversion is$4,500.00. -******This is based on the history conversion information that the County supplied to Accela.com/Sierra. -*******This requires an additional on-site visit. Our cost estimate includes additional travel time and expenses for this visit. -********Accela.com/Sierra has estimated a standard 50 hours of assistance. However,actual amount of GIS connectivity assistance is unknown until defined by the User. Accela.com/Sierra would need to review the County's detailed specifications. -*********In an effort to assure a successful implementation,we have added an additional trip to each install.This trip would be approximately 3 days in duration to go over the implementation guide and review any concerns the agency may have. We feel this will make everyone feel more comfortable and knowledgeable with the install. Please note that the travel time and expenses have been calculated into the above estimate. - **********The County has the option between Accela.com/Sierra creating a batch file transfer to post fee information into the County's financial system, or purchase an interface such as 'PERMITS' POS"'i If the County decides to purchase 'PERMITS' POS 73" Accela.com/Sierra would need to review the County's detailed specifications in order to determine compatibility and estimate of assistance. Please note that Accela.com/Sierra has estimated a standard 15 hours of assistance, however, actual amount of connectivity assistance is unknown until defined by the User. For more information on'PERMITS' POS"'!please refer to the Peripheral Technologies Information sheet located in the Supporting Information Section of the proposal. - Databases other than Access may require Windows NT. -This quote supersedes any previous written or verbal estimates for product and installation services. 0rangeCo-NCdic4.doc 9 USER ACCELA,INC